HomeMy WebLinkAboutO-2825 - Amends Sec. 2.50.090, city issued credit cards (2.50)CITY OF MARYSILLE
Marysville, Washington
ORDINANCE NO.2.~15
AN ORDINANCE OF THE CITY OF MARYSVILLE AMENDING SECTION
2.50.090 OF THE MARYSVILLE MUNICIPAL CODE RELATING TO CITY
ISSUED CREDIT CARDS.
WHEREAS, the state legislature has found that (1) the use of credit cards is a customary
and economical business practice to improve cash management, reduce costs, and increase
efficiency, and (2) local governments should consider and use credit cards when appropriate;
WHEREAS, pursuant to RCW 43.09.2855 local governments are authorized to use credit
cards for official government purchases and acquisitions;
WHEREAS, the Marysville City Council desires to authorize and direct the Marysville
Finance Director to enforce and control the City credit card system, consistent with RCW
43.09.2855 and other applicable state law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARYSVILLE,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. MMC 2.50.090, is hereby amended to read as follows:
City credit cards may be used by city officials and employees, subject to RCW
43.09.2855 and the following restrictions:
(1) Any such credit cards obtained will be issued in the name of the elected official or
employee, as well as the city, and may not be used by any other person.
(2) The elected official or employee issued a city credit card shall immediately sign a
receipt for the same, which statement shall also include acknowledgment that the
elected official or employee understands the limitations put on the use of the credit
card and that any misuse thereof shall constitute a misuse of public funds.
(3) The Mayor hislher designee are authorized to establish credit card agreements, for
issuance of credit cards to eligible users for purchase of items, products and services
required for authorized City business purposes. The Mayor or hislher designee shall
adopt procedures to implement this section. Credit cards shall be distributed in a
manner that is controlled and under approval of the Mayor or his/her designee, for
any user that has a legitimate City business purpose and need for a card. In
association with the card issuer, the Mayor or his/her designee shall establish credit
limits, that establish controls on card use. The Mayor or hislher designee shall
authorize payment of credit card bills, establishing City procedures for the review,
controls, and audits of such bills.
(4) Any credit card obtained by the city is not for any personal use or the purchase of
personal items by any elected official or employee; it may not be used for personal
purchase to be paid back to the city at a later date.Cash advances on credit cards are
prohibited.
(5) The elected official or employee shall obtain a receipt for each purchase made with
the card, and shall submit the same, together with a fully itemized expense voucher,
to the city Finance Director not less than 10 days after the credit card billing is
received by the city. Any charges on the card which are not properly identified on the
expense voucher, or which are disallowed by the Finance Director or auditing
authority, shall be immediately reimbursed by the official or employee in the form of
cash or a salary deduction. If, for any reason, a disallowed charge is not repaid before
the credit card billing is due and payable, the city shall have a prior lien against and a
right to withhold any and all funds payable or to become payable to the official or
employee up to the amount of the disallowed charge, plus interest at the same rate as
charged by the credit card company.
(6) No official or employee who has been issued a credit card shall continue to use the
card if any disallowed charge is outstanding, and shall be required to surrender the
card upon demand by the Finance Director, Chief Administrative Officer or Mayor.
The city reserves unlimited authority to revoke use of any credit card issued to an
officer or employee, and, upon notice of such revocation being delivered to the credit
card company, the city shall not be liable for any costs or charges incurred on the card
thereafter. .
PASSED by the City Council and APPROVED by the Mayor this /1 fA day of
~Y\e ,2010.
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Attest: ~
By 0,{~ ~
7 l CITY CLERK
Approved as to from: ~
By lJ~r<:"1 ~ ~ v CITY ATTORNEY
Date of publication: 1t!L Ie It 0
Effective Date (5days after ptblication):_-"'&'-1!t....,2.'-'~a-/-j/'-')'--'D"'--_
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