HomeMy WebLinkAboutR-0986 - Establishing a procedure for purchasing supplies, material, equipment or services up to $ 4,000.00 in value without formal competitive bidding---',-;~-~~'
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CIT Y 0 F MAR Y S V ILL E
Marysville,Washington
RESOLUTION NO.~~
A Resolution of the City of Marysville establishing
a procedure for purchasing supplies,material,equip-
ment or services up to $4,000.00 in value without
formal competitive bidding.
WHEREAS,RCW 35.23.352(5)provides that advertisement
and competitive bidding may be dispensed with as to purchases of
supplies,material,equipment and services between $2,000.00 and
$4,000.00 in value if a procedure is established for securing
telephone and/or written quotations from enough vendors to a~sure
establishment of competitive price and for awarding such contracts
to the lowest responsible bidder;and .-
WHEREAS,it is in the public interest for the City of
Marysville to establish such a procedure so that the same may be used
at the discretion of the City Administrator;Now,Therefore
IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MARYSVILLE,WASHINGTON'AS FOLLOWS:
1.Theclt}~idministrator,or his designee,may solicit
telephone,and/or1written quotations for purchase of supplies,materials,
equipment or services,of a value between $2,000.00 and $4,000.00,
provided"'t~~~~the following procedures are followed:
)l~-'."~-...,".t-
o ,""t'A.(The ,Gi ty Adm i.n.i'st r at or vs hal I maintain a 1 is t of
vendors ~ho fare .capaPle:and!·available to supply those
materials;supplies,equipment and services routinely sought
by the City.Said list.should be updated and supplemented
periodically,but'riot Jl es s
'frequently than annually.
t.~lioo.';c,-I i .- '
.~'M-....
B.Whenever possible,not less than three prospective
vendors sha~l~e~contactedby telephone or by letter and advised
as to the speci1fication's\'fdrthe item or items for which
quotations are being sought.The number of vendors contacted
may be reduced if the item or items being sought are only
available from a smaller number of vendors.An explanation
shall be placed in the procurement file when fewer than three
bids are requested,or if there are fewer than three replies.
Bid specifications should,whenever,possible,be drafted to
permit at least three vendors to qualify as prospective bidders.
C.Whenever possible,bids will be sOlicited on a
lump sum or fixed unit price basis.
D.Telephone or written requests for quotations shall
specify at a minimum the following:
1)Item(s)to be purchased.
2) Number of units.
RESOLUT ION -1
,
I-·;:-rl •~"t ....'"f".~~i f;'".~3)Tax.'I .,,.. ,It;4)'Delivery-hnie 'r.equi:rements.
5)Freight costs ...
6).-Point,of delivery .
•-t .~...~.'l7).Term~,of~payment.i~'~'r""-,I \"",~.....\...:
E.Tabulation of telephone or written quotations shall
be on forms provided-by the'Firiahce fDirector and shall incl ude at
a minimum the inform~ai:ion'described i'n'subparagraph D above.
F. Upon written authorization of the City Administrator
or his designee,the supplies,materials,equipment or services will
be ordered from the lowest responsible bidder,whose quotation meets
all specifications established for the item or items being purchased.
G.Written confirmation of telephone quotations from
responsible bidders is not required,but may be requested when
warranted.
H.Immediately after the award is made,the bid quotations
are to be recorded and open to public inspection and are to be
available by telephone inquiry.
I)tJ day,
PASS'by the City Council
of IJUUllo/,1981.-,
and APPROVED by the Mayor this
F MARYSVILLE
Attest:
Approved as to form:
By~<1;(()R£•.L<~Cl Y orney
RESOLUTION - 2