HomeMy WebLinkAboutR-1496 - Adopting an Accident Prevention Program~
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CITY OF MARYSVILLE
Marysville,Washington
RESOLUTION NO./</9&
A RESOLUTION OF THE CITY OF MARYSVILLE ADOPTING AN
ACCIDENT PREVENTION PROGRAM.
WHEREAS,the Washington State Department of Labor and
Industries has required that the city implement a written
accident prevention program;and
WHEREAS,the City Safety Comn,ittee has reviewed and approved
a proposed Accident Prevention Program,a copy of which is
attached hereto;and
WHEREAS,the Marysville City Council find that the adoption
of an Accident Prevention Program is in the best interests of the
city and its employees;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MARYS-
VILLE,WASHINGTON,AS FOLLOWS:
1.The city of Marysville hereby adopts the Accident
Prevention Program which is attached as EXHIBIT A.
2.The Accident Prevention Program shall apply to all City
of Marysville employees and shall be administered by the City
Administrator and/or her designee.
3.The Accident Prevention Program shall be added to and
made a part of the Personnel Rules for the city of Marysville and
shall be incorporated therein.
PASSED by the City
day of ~
Council and APPROVED by the Mayor this
,1991.
CITY OF MARYSVILLE
::~,~CITY CLERK
Approved as to form:
BY:~.t,ubdZ
CITY ATTORNEY
RESOLUTION
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ACCIDENT PREVENTION PROGRAM
City of Marysville
1891-1991
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Safety and Health Policy
The City of Marysville believes in the self -respect and
importance of the individual employee and his or her right to
derive personal satisfaction from the job.The prevention of
occupational injuries and illnesses is of such a consequence to
this belief that it will be given a top priority at all times.
We will establish and require an accident prevention program that
emphasizes the integration of safety and health measures into each
job task so that safety/health and job performance become
inseparable.This will be accomplished through the cooperative
efforts of managers,supervisors and employees who will seek to
obtain the lowest possible industrial accident rates.
Safety orientation for new and transferred employees,timely and
appropriate training,a management/employee safety and health
committee,an active self-inspection program,proper mechanical
guards,and personal protective equipment will be some of the tools
used to reduce work hazards.
By accepting mutual responsibility to operate safely,we will all
contribute to the well being of personnel,and subsequently,the
City of Marysville.
Dated this day of ________,1991.
Rita Matheny,Mayor
Phillip E.Dexter,City Clerk
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Safety and Health Orientation
A.Purpose:
Orientation of new employees,re-hires,part-time employees
and those transferred from another department within the City
will begin the first day of employment on the new job.This
program will provide an introduction of company/department
policies and rules and will include a thorough safety
briefing.The orientation should include a tour of the
facilities to acquaint the employee with the entire operation.
The employee should also be advised how his/her job is
important to the services provided.
B.Procedure:
The immediate supervisor of the employee will thoroughly
instruct him or her in job safety and health requirements.
Safety orientation check lists are provided for this purpose.
The check list must be completed by checking each item as it
is covered,signing by the supervisor and employee,and
returning it to the Personnel office for placement into the
employee's personnel file.The employee responsibility list
contained in this document will also be reviewed with the
employee by the supervisor.
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Safety and Health Committee
A.Purpose:
To help in the detection and elimination of unsafe conditions
and work procedures,a safety and health committee will be
established with representation from employees and management.
B.Procedure:
The following guidelines will be followed:
1.Employees shall elect fellow workers to represent them on
the committee.The method of voting shall be optional.
2.The terms of employee-elected members shall be a maximum
of one year.Should a vacancy occur on the committee,a
new member shall be elected.
3.The chair-person shall be elected by the safety committee.
4.The frequency of meetings shall be determined by the
committee.
5.The date,hour,and location of meetings shall be
determined by the safety/health committee.
6.The length of each meeting shall not exceed one hour
except by majority vote of the safety/health committee.
7.The attendance and subjects discussed shall be documented
and maintained on file for a period of one year.Copies
of the minutes must be provided to:
(a)Administration.
(b)Each Committee Member.
(c)Employees by posting on the bulletin board and
placing in break areas.
C.scope of activities:
1.Conduct in-house safety inspections with appropriate
supervisor.
2.Assist in accident investigation to uncover trends.
3.Review accident reports to determine means of elimination.
4.Accept and evaluate employee suggestions.
5.Review job procedures and recommend improvements.
6.Monitor the safety program effectiveness.
7.Promote and pUblicize safety and health.
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Self-Inspection
A.Purpose:
Accident prevention activities need to be reinforced by a
systematic way of minimizing physical hazards within the
workplace.The City feels that the best way to eliminate
exposure to these hazards is through a plan of
self-inspection.
B.Procedure:
The following guidelines will be followed:
1.Members of the safety/health committee will,prior to the
regularly scheduled committee meeting,assist the
appropriate supervisor in conducting a self-inspection of
their respective work areas to determine what hazardous
conditions and/or practices exist.An inspection check
list should be utilized.other sources which can be
consulted or utilized in conducting inspections include:
a.General Safety and Health Standards.
b.Employee suggestions.
c.Previous accident experience of the city.
2.Findings of the self-inspection will be reviewed and
discussed at the next scheduled safety and health
committee meeting.Unresolved problems resulting from
this inspection will be forwarded through the safety and
health committee organizational process.
3.Follow-up to committee recommendations may be accomplished
by one of the following options:
a.Carrying out the recommendations.
b.Explaining why no action can be taken.
c.Proposing an alternative.
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Mini Safety Meetings
We believe that there is no magic formula for the prevention of
accidents -hard work and perseverance are required,with the crew
leader being the key to a successful result.
A.Purpose:
To assist in the detection and elimination of unsafe
conditions and work procedures.
B.Procedures:
The following guidelines will be followed:
1.Weekly meetings,as the Supervisor/Department Head see
fit.
These meetings should be held according to the various
circumstances involved or when necessary to clear working
procedures.No set pattern will suit all cases.It is
important that the crew leader talk daily on accident
prevention and immediately on witnessing an unsafe act.
2.Monthly
a.Mini-Safety meetings shall be held at least once a
month.
b.The attendance and subjects discussed shall be
documented and maintained on file for one year.
c.Copies of the minutes should be made available to the
employees by posting and other means.
C.scope of activities:
1.Conduct in-house safety inspections with supervisor
concerned.
2.Accident investigation to uncover trends.
3.Review accident reports to determine means or elimination.
4.Accept and evaluate employee suggestions.
5.Review job procedures and recommend improvements.
6.Monitor the safety program effectiveness.
7.Promote and publicize safety.
D.Documentation:
The following form is available to assist in documenting
activities of crew/leader meetings:
Crew Leader Safety Meeting Form F417-049-000
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Employee Responsibility
As an employee of the City of Marysville,I am responsible to:
1.Observe all company safety and health rules and apply the
principles of accident prevention in my day-to-day duties.
2.Report any job-related injury,illness or property damage to
my supervisor and promptly seek treatment.
3.Report hazardous conditions (unsafe equipment,floors,
material)and unsafe acts promptly to my supervisor or safety
committee representative.
4.Observe all hazard warning and no smoking signs.
5.Keep aisles,walkways and working areas clear of slipping and
tripping hazards.
6.Know the location of fire/safety exits and evacuation
procedures.
7.Keep all emergency equipment such as fire extinguishers,fire
alarms,fire hoses,exit doors,and stairways clear of
obstacles.
8.Not report to work under the influence of alcoholic beverages
or drugs nor to consume them while on company premises.
9.Refrain from fighting,horseplay,or distracting my fellow
workers.
10.Remain in my own work area unless I am instructed otherwise.
11.Operate only the equipment for which I am authorized and
properly trained.Observe safe operating procedures for this
equipment.
12.Walk at all times on company premises (no running)and take no
unauthorized short cuts.
13.Follow proper lifting procedures at all times.
14.Ride as a passenger on a vehicle only if it is equipped with a
rider's seat.Use my seat belt.
15.Be alert to see that all guards and other protective devices
are in their proper places before operating equipment.
16.Not wear frayed,torn or loose clothing,jewelry,or long
unrestrained hair near moving machinery or other sources of
entanglement,or around electrical equipment.
17.Actively support and participate in the company's efforts to
provide a safety and health program.
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Employee Orientation Check List
Employee Name:
Safety
Division:Title:DOH:
This checklist is a guideline for conducting employees safety
orientations for employees new to the City of Marysville.Once
completed and signed by both supervisor and employee,it serves as
documentation that orientation has taken place.
Place a check near each subject to indicate that the subject has
been covered:
1.Explain the company safety program,including:
a.orientation.
b.On-the-job-training.
c.Safety meetings.
d.Accident investigation and reporting.
2.Personal protective equipment required.
3.Line of communication and responsibility for immediately
reporting accidents:
a.When to report an injury.
b.How to report an injury.
c.To whom an injury should be reported.
d.Filing of accident report forms.
4.General overview of operation,procedures,methods and
hazards as they relate to the specific job and duties.
5.Pertinent safety rules of the City and Washington State
Safety and Health Codes.
6.First aid supplies,equipment,and training.
7.Emergency plan:
a.Exit locations and evacuation routes.
b.Use of firefighting equipment (extinguishers,hose).
c.Specific procedures (medical,chemical,fire,etc.).
8.Vehicle safety.
9.Personal work habits:
a.serious consequences of horseplay.
b.Fighting.
c.Inattention.
d.Smoking policy.
e.Good housekeeping practices.
f.Proper lifting techniques.
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*NOTE TO EMPLOYEES:DO NOT SIGN unless ALL items are covered and
ALL questions are satisfactorily answered.
The signatures below document that the appropriate elements have
been discussed to the satisfaction of both parties,and that both
the supervisor and employee accept responsibility for maintaining a
safe and healthful work environment.
Date:
Date:
Date:
Employee's Signature:
Supervisor's Signature:
City Administrator:
Return signed original to the Personnel Department.
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Accident 'Investigation and Reporting
A.Definition and purpose:
ALL ACCIDENTS,no matter how minor,shall be reported PROMPTLY
to the immediate supervisor for evaluation/investigation.
Since every accident includes a sequence of contributing
causes,it is possible to avoid a repeat performance of the
first event by recognizing and eliminating these causes.The
removal of just a single cause can prevent a reocurrance.
B.Medical emergency procedure:
An aid car will be called in
immediate medical attention.
City official will accompany
office or hospital.
C.Documentation procedure:
the case where the employee needs
The telephone number is 911.A
the employee to the doctor's
1.MINOR INJURIES AND ILLNESSES
After the emergency actions following an accident,an
investigation of the accident will be conducted by the
immediate supervisor in conjunction with any witnesses to
the accident to determine the causes.The findings of
the investigation shall be documented on an accident
investigation form (a sample accident report is contained
in this document).Distribution of the completed form
will be as follows:
a.Original to Personnel Department.
b.Copy to office files.
c.Copy to safety/health committee chairperson.
2.MAJOR INJURIES AND ILLNESSES
a.The city Administrator or his/her designee,safety
officer/or Risk Manager,Department Head and
Supervisor and safety/health committee chairperson
are to be notified immediately by the person in
charge.An investigation under the direction of the
City Administrator will be conducted.In addition
to the management official,the inspection party
will include the safety officer,supervisor of the
injured person(sl,and a representative from the
safety/health committee.
b.In the case of a fatality,of if two or more
employees are hospitalized for the same injury or
illness,the supervisor will report the accident to
the Department of Labor and Industries,at
1-800-423-7233 within 24 hours after the occurrence
of the accident.The report shall relate the
circumstances,the number of fatalities,and the
extent of any injuries or illnesses.
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NOTE:
3 .
Any equipment involved in an accident resulting in an
immediate fatality is not to be moved until a
representative of the Department of Labor and Industries
investigates the accident and authorizes it's removal.
If,however,it is necessary to move the equipment to
prevent further accidents or to remove the victim,the
equipment may be moved as required.
NEAR -MISSES
To the greatest extent possible,all 'near-miss'
accidents shall be investigated by a top management
official (if the situation warrants),safety officer,
supervisor,and safety/health committee representative.
Documentation will be made on the firm's accident
investigation form.
A near-miss accident is defined as an unplanned event
where damage resulted to equipment but there was no
personal injury to employees,OR where damage did not
result but the likelihood of personal injury to the
employee was great.If the conditions which permitted
the near-miss or 'close-call'to exist are not
eliminated,they will continue to be available to cause
additional accidents which could eventually result in
personal injury to the employee.
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Supervisor's Report of an Accident
Supervisor's name:
Date:_________________Exact time reported to you:
Injured employee's name:
Who reported it?
Names of witnesses:
Describe the accident:
Was first aid required?
Did the accident require a doctor's treatment?
Date and time of next doctor appointment:
Was this employee competent and skillful in his/her job?
What were the causes?
will this be a time-loss case?
If so,was the employee instructed to keep the company informed of
his/her progress?
If not,why?
Has this employee had other industrial injuries?
How many?
EXPLAIN IN DETAIL:What part of the body was injured:
other details of the accident:
Supervisor's signature:Date:
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Employee's
(To be filled out for
Employee's name:
Job Title:
Report of
all occupational
an Accident
injuries or illnesses)
Exact time of injury:Date of injury:
Plant location where injury occurred:
Name of person to whom this incident was reported:
Time:
Name of witnesses:
Summarize what you think happened:
What could have been done to avoid this accident?
EXPLAIN IN DETAIL:What part of your body was injured:BE SPECIFIC
Is this an original injury or are-injury?
If a re-injury,when and where was previous injury?
Who was the employer?Claim Number:
Would you be willing to perform light-duty work during your
recovery?
Date and time you sought medical attention:
Whom did you see?____________________Office/Hospital
Employee signature:_________________________Date:
This form is to be returned to Personnel as soon as possible.
Date Personnel received report:
NOTE I Washington Administrative Code number 296-24-025(6)states:
Employee's responsibiltiy:"Employees shall make a prompt report
to their immediate supervisor of each industrial injury."
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Hazard Communication Program
A.Purpose:
The purpose of the Hazard Communication Program is to ensure
that the hazards of all chemicals produced or imported by
chemical manufacturers or importers are evaluated,and that
information concerning their hazards is transmitted to
affected employers and employees before they use the products.
B.Procedure:
Inventory lists -Know the hazardous chemicals in your
workplace that are a potential physical or health hazards.
Make an inventory list of these hazardous chemicals;this list
must be a part of your written program.
MSDS - Make sure there is a material safety data sheet (MSDS)
for each chemical and that the inventory list and labeling
system reference that corresponding MSDS for each chemical.
Labeling system -Each container entering the workplace must
be properly labeled with the identity of the product,the
hazardous warning,and the name and address of the
manufacturer.
Information and training -Determine appropriate ways in which
to inform and train employees on the specific chemicals in
your workplace and their hazards.
written program -Develop,implement,and maintain a
comprehensive written hazard communication program at the
workplace that includes provisions for container labeling,
material safety data sheets,and an employee training program.
Employees must be made aware of where hazardous chemicals are used
in their work areas.They also must be informed of the
requirements of the Hazard Communication Standard,the availability
and location of the written program,the list of hazardous
chemicals,and the material safety data sheets.
The program specifically requires employers to train employees in
the protective practices implemented in their workplace,the
labeling system used,how to obtain and use MSDS,the physical and
health hazards of the chemicals and the recognition,avoidance and
prevention of accidental entrance of hazardous chemicals into the
work environment.
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Hazard Communication Checklist
1.Have we prepared a list of all the hazardous chemicals in
our workplace?
2.Are we prepared to update our hazardous chemical list?
3.Have we obtained or developed a material safety data
sheet for each hazardous chemical we use?
4.Have we developed a system to ensure that all incoming
hazardous chemicals are checked for proper labels and
data sheets.
5.Do we have procedures to ensure proper labeling or
warning signs for containers that hold hazardous
chemicals?
6.Are our employees aware of the specific information and
training requirements of the Hazard communication
Standard.
7.Are our employees familiar with the different types of
chemicals and the hazards associated with them?
8.Have our employees been informed of the hazards
associated with performing non-routine tasks?
9.Do our employees understand how to detect the presence or
release of hazardous chemicals in the workplace.
10.Are employees trained about proper work practices and
personal protective equipment in relation to the
hazardous chemicals in their work area?
11.Does our training program provide information on
appropriate first aid,emergency procedures and the
likely symptoms of overexposure?
12.Does our training program include an explanation of
labels and warning that are used in each work area?
13.Does the training describe where to obtain data sheets
and how employees may use them?
14.Have we worked out a system to ensure that new employees
are trained before beginning work?
15.Have we developed a system to identify new hazardous
chemicals before they are introduced into a work area.
16.Do we have a system for informing employees when we learn
of new hazards associated with a chemical we use?
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Hazard Substances Employee Orientation
Checklist
Employee Name:
Department:
Date Hired:
Title:
Trainer:
This checklist is to inform employees of the City of Marysville
Hazard Communication Program.Place a check in each box to
indicate that the sUbject has been covered.
The supervisor has reviewed the following Hazard Communication
Program information with the employee:
1.The purpose of the hazard communication standard is to
require chemical manufacturers or importers to assess the
hazards of chemicals they produce or import.All
employers must provide information to their employees
about the hazardous chemicals to which they may be
exposed.
Employees must be informed about the hazard communication
program;labels,and other forms of warning;material
safety data sheets;and they must have training on the
hazardous substances they may encounter.
2.The supervisor has reviewed the hazardous chemical list
with the employee.
3.The supervisor has shown the employee the:
a.Location of hazardous chemicals within the employees
work site.
b.Location of the written Hazard Communication
Program.
c.Location of the material safety data sheets for all
hazardous chemicals in the employee's assigned work
area.
d.Location of the list of persons trained and
authorized to handle the hazardous chemicals.
The signature below document that the appropriate elements have
been discussed to the satisfaction of both parties and that both
the supervisor and employee accept responsibility for maintaining a
safe and healthful work environment.
Date:
Date:
Supervisor's signature:
Employee's signature:
*NOTE TO SUPERVISOR:If this employee is expected to actually
handle chemicals,please notify Jerry Jacobsen for training before
employee begins actual work.
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Education and Training
A.Purpose:
On-going safety and health education program will be provided
for all employees in an effort to increase awareness of
accident cause factors,to improve team spirit by
demonstrating managment's concern for the individual worker,
and to promote acceptance of safety and health rules by
presenting accident prevention as a positive,desirable,and
integral part of all activities.
B.Procedure:
The City of Marysville will provide a systematic accident
prevention program for the employee.This program will
provide on-the-job training in his/her work area and will
familiarize each person with company safety and health
requirements.
C.Types of Training:
Specific training will be provided for certain jobs and kinds
of equipment.First aid training and certification will be
required for all lead persons,supervisors or persons in
direct charge of crews in order to assure that all employees
can be afforded quick and effective first aid in the event
that an injury or illness occurs on the job.
General Safety and Health
Training
1.Back Injury Prevention
2.Prevetion of Slips
and Falls
3.Eye Safety
4.
5.
Specific Safety and Health
Training
(Dept.to Complete -i.e.
Operation of Vactor,Shoring
Regulations,VDT Operations,and
Operations of Heavy Equipment.)
1.
2.
3.
4.
5.
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Occupational Injury and Illness
Recordkeeping
A.Purpose:
In accordance with applicable requirements of the WISHA
standards,the Personnel Department will ensure the
appropriate records are kept as follows:
l.Maintain a log and summary of occupational injuries and
illnesses on OSHA form 200.Recordable cases include:
a.Every occupational death.
b.Every occupational illness.
c.Every occupational injury that invol,ves:
(1)Unconsciousness.
(2)Inability to perform all phases of the regular job.
(3)Inability to work full time on a regular job.
(4)Temporary assignment(s)to another job.
(5)Medical treatment OTHER than first aid.
2.Keep copies of all reports generated when an employee is
injured on the job.
3.During the month of February,post the completed summary
portion of the OSHA 200 form of the previous year.
4.Maintain records for five years following the year to
which they relate.
5.Enter each recordable injury and illness on the job as
early as practicable,but no later than six working days
after receiving the information that a recordable case has
occurred.
6.In addition to the OSHA 200,a supplementary record for
each occupational injury or illness (OSHA 101)will be
maintained.Other reports,such as worker compensation
forms,are acceptable alternatives for the OSHA 101 if
they contain the information required by the OSHA 101.
B.Responsibility:
The individual or function responsible for maintaining records
and ensuring proper posting is the Personnel Department.
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Safety Bulletin Board
A.Purpose:
To increase employee's safety and health awareness and convey
the company's safety message.If a proper place can be found
for a bulletin board,this is a good tool.
B.The following items are required to be posted:
1-
2.
3.
4.
5.
6.
7.
WISHA Poster (form F416-081-000)
Industrial Insurance Poster
NOTICE (to report all injuries)
Citation on Notice
Emergency Telephone NUmber(s)-911
OSHA 200 Summary
Family Leave
4-24-91
4-24-91
4-24-91
February each year.
4-24-91
(Contact the Personnel Office if you do not have required
poster.)
c.suggested Items:
1.Safety Posters
2.Safety Committee Minutes
3.Pertinent Safety Items
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First Aid Training,Kits,and Poster
A.Purpose:
To be sure employees have immediate and effective attention
should an injury result,the Supervisor will ensure that a
certified first aider(s)will be available.
1.To meet the above objective,the following procedures will
be followed:
a.All supervisors or persons in charge of crews will be
first aid trained unless their duties require them to
be away from the jobsite,whereby other persons will be
designated as the recognized first aider.
b.other persons,designated by management,will be
trained to augment or surpass the standard
requirements.
c.Valid first aid cards are recognized as ones which
include both first aid and cardiopulmonary
resuscitation (CPR)and have not reached the expiration
date.
2.First aid training,kits,and procedures will be in
accordance with the requirements of the general safety and
health standards (WAC 296-24).
a.First aid kit locations for the City of Marysville
include:(Each Department List location of first aid
kit i.e.City Hall - on the left wall immediately
inside the breakroom door.
1.
2.
3.
b.The Fire Department is designated to ensure that the
First Aid kits are properly maintained and stocked.
3.Posters listing emergency numbers,procedures,etc.,will
be strategically located,such as on the first aid kit,at
telephone,and other areas where employees have easy
access.
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