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HomeMy WebLinkAboutR-1990 - Repealing Resolution No, 1782 and adopting a new hotel/motel tax policy,.'.>. ......J .::'t. ! L CITY OF MARYSVILLE Marysville,Washington RESOLUTION NO.;9q() A RESOLUTION OF THE CITY OF MARYSVILLE REPEALING RESOLUTION NO. 1782 AND ADOPTING A NEW HOTEUMOTEL TAX POLICY. WHEREAS,the Washington State Legislature has made revisions to the RCW's regulating Hotel/Motel tax funding; and WHEREAS,the Marysville City Council believes that the community as a whole should benefit from Hotel/Motel tax funds; and WHEREAS,the City Council's objective is to use Hotel/Motel tax funds to enhance the City of Marysville's tourism market; and WHEREAS,the City of Marysville annually receives Hotel/Motel tax revenue. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MARYSVILLE,WASHINGTON AS FOLLOWS: 1.Resolution No. 1782 is hereby repealed; and 2. The attached City of Marysville Hotel/Motel Tax Policy, which is incorporated herein by reference, is hereby adopted as the official policy of the City, and such policy shall remain in full force and effect until otherwise repealed or amended by the Marysville City Council. PASSED by the City Council and APPROVED by the Mayor this 5th day of June, 2000. CITY OF MARYSVILLE MAYOR "...,.~.....:~. Resolution No.(11£) Page 2 ATTEST: APPROVED ASTO FORM: ~KW~ 'CrTY ATTORNEY "•'\._,I •.:.'11.,,.,. ------------------------- CITY OF MARYSVILLE HOTEUMOTEL TAX POLICY Introduction: Annually the City of Marysville receives Hotel/Motel tax funds. RCW 67.28.210 details how these funds shall be used. The Marysville City Council believes that the community as a whole should benefit from these funds. Due to this philosophy it has been determined that Hotel/Motel Tax revenue should be allocated to qualified or eligible City/community groups as further defined herein through a grant process. The City Council's objective in selecting projects for assistance from the Hotel/Motel Tax Grant Program is to enhance the City of Marysville's tourism market.Awards are limited to projects promoting tourism in Marysville. This means not only investing in tourism solicitation,but also ensuring that viable programming exists here for the visitors we attract.Consequently,in addition to funding visitor solicitation proposals, the City also funds program proposals if they are accompanied by a reasonable public promotion component. Project Eligibility: The most basic eligibility requirement is that the applicant demonstrates clearly and convincingly that the proposed project is in compliance with state statutes governing the use of funds. A copy of Title 67.28 RCW governing use of these funds is attached for your reference. Please examine it carefully before preparing your project request. In addition to state statutes,applications must satisfy the following criteria: • The applicant is strongly encouraged to supply at least 25% of the total project cost. A cash contribution, in-kind services,or a combination of both may meet the matching requirement. If project proposals demonstrate a higher matching contribution application may receive higher consideration. • Projects must be of no more than one year's duration. •Collaborative efforts between organizations are encouraged. •Other assistance program funds can be used to offset project proposals. --------_._------------------------- ,,.,""). City of Marysville Hotel/Motel Tax Policy Page 2 Proponent Eligibility: The program is open to applications from any qualified private nonprofit entity that has demonstrated ability to accomplish the proposed project. This includes agencies such as historical societies, art groups, chambers of commerce, museums and galleries, youth activity organizations,service clubs, etc. Eligible applicants must demonstrate evidence of non-profit status. This program is also open to the City of Marysville.Projects must comply with state statutes and an application must be submitted to secure funding. Application Elements: Applications forms will be developed by the City Clerk's office and will address the following specific areas. • Eligibility. Each proponent will be required to concisely define the tourism project benefit to be provided through the proposed project and demonstrate how it will do so. Essential to this process will be establishing that the project, if funded, will be in compliance with state statutes governing the use of program funds. • Scope of Work. The applicant will be required to submit a scope of work, which breaks the overall project down into a progression of logical steps. • Time Line. The elements and the scope of work must be keyed to milestones indicating when each will be undertaken and/or completed. • Budget. In the budget section of the application form, please present any additional figures or details you feel will clarify the basic information. •Proof of Non-Profit Status.Non-profit organizations proposing projects will submit evidence of their status (i.e. a copy of the certificate of nonprofit incorporation signed by the Secretary of State for the State of Washington and/or a copy of the Federal Internal Revenue Service letter confirming 501 (c) (3) status). Tax identification number is required. Projects submitted by the City of Marysville do not require proof of non-profit status. l City of Marysville Hotel/Motel Tax Policy Page 3 •Cooperative Commitments.The lead sponsor of a cooperative project will be required to submit formal letters of commitment for project co-sponsors. •Reimbursement.Project proponents must understand that the City's support for funded projects is on a reimbursement basis, i.e. no funds can be advanced in support of a project.Sponsors must first incur costs and then bill the City for reimbursement under contract guidelines.Reimbursement will be for exact invoice amounts.Applicable taxes are reimbursable. •Contract.Each project selected for funding will be required to enter into a contractual agreement with the City. The contract will cover such areas as definition of the project goals,definition of eligible costs,specification of payment procedures,limits of City liability and other usual and customary requirements. •Monitoring and Reporting. As a contractual condition, each funded project will be monitored for progress and consistency with original goals. The sponsor will be required to submit a final report at the end of the project and may be required to submit periodic progress reports during the course of the project. •Contact Person. Each project proponent will designate a primary individual as the contact for the project. During the life of a funded project, this individual will be the principal representative in dealings with the City. Selection Process: When the application solicitation period opens, City of Marysville staff will use every opportunity to inform potentially eligible applicants for the funding process and its eligibility criteria. When the solicitation period closes, City staff will review applications for completeness and eligibility.Qualifying applications will then be evaluated by a five-member committee,which will make funding recommendations.The panel will be comprised of the two representatives of businesses that collect the lodging tax; two representatives of persons involved in activities authorized to be funded by lodging tax revenues;and one City of Marysville elected official who shall serve as chair of the committee.The City Clerk will serve as the staff liaison. l , ~.~...',, City of Marysville Hotel/Motel Tax Policy Page 4 Conclusion: In summary,Marysville's Hotel/Motel Tax Policy attempts to institute a system for planning, funding,monitoring,and evaluating community tourism needs, that is effective,fair and equitable.The policy is a positive reflection of the City's desire to assist those organizations within our community that possess a desire to promote tourism.