HomeMy WebLinkAboutR-2316 - Amending Resolution No. 2260 as amended, by adopting revisions to the Personnel rules of the City of Marysville, relating to evaluation, training andCITY OF MARYSILLE
Marysville,Washington
RESOLUTION NO.).3/k
A RESOLUTION OF THE CITY OF MARYSVILLE AMENDING RESOLUTION NO.2260
AS AMENDED,BY ADOPTING REVISIONS TO THE PERSONNEL RULES OF THE
CITY OF MARYSVILLE,RELATING TO EVALUATION,TRAINING,AND
DEVELOPMENT -MEMBERSHIP IN CIVIC AND SERVICE ORGANIZATIONS
POLICY.
WHEREAS,the City Council adopted Resolution No.2260 on May 11,2009 revising the
Personnel Rules of the City of Marysville;and
WHEREAS,the Personnel Rules Evaluation,Training,and Development -Membership in
Civic and Service Organizations Policy,attached hereto as Exhibit A,should be revised to meet
current State Auditor guidelines under Budget,Accounting,and Reporting System (BARS);and
WHEREAS,the Personnel Rules relating to,Evaluation,Training,and Development-
Membership in Civic and Service Organizations policy provides a clear benefit to the City and
Community as a whole;
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MARYSVILLE,
WASHINGTON AS FOLLOWS:
1.All provisions set forth in Resolution No.2260,pertaining to the Evaluation,
Training,and Development Section of the Personnel Rules,are hereby updated and
repiaced by Exhibit A to this resolution,to include a revised Membership in Civic and
Service Organizations Policy.
2.That the Personnel Rules of the City of Marysville relating to,Evaluation,Training,
and Development -Membership in Civic and Service Organizations Policy,attached
hereto as Exhibit A,is hereby adopted and approved in all respects and is hereby
incorporated into the City's Personnel Policies.
PASSED by the City Council and APPROVED by the Mayor this '3 n'(
January,2012.
CITY OF MARYSVILLE
By .-
/
.LON NEHRING,
Attest:)
By t1f:IO&~
APRIL O'BRIEN,DEPUTY CITY CLERK
Approved as to from:
ByUJ«.(.~,.
GRANT K.WEED,CITY ATIORNEY
day of
EXHIBIT A
Membership in Civic and Service Organizations
Evalnation,Training,and Development
City of Marysville Personnel Policies
Effective Date:Jannary 2012
A.General
The City of Marysville encourages its employees to participate in membership and activities
of Marysville civic and service organizations.
B.Gnidelines
I.Employees are encouraged to seek membership in civic or service organizations where
membership will promote the City of Marysville's interests,provide benefit to the
community or enhance the City's image and effectiveness in the community.
2.The City Administrative Officer (CAO)and/or the Mayor may identify certain
organizations in which it is in the interest of the City to be represented.The CAO and/or
the Mayor may designate the employees that will be sponsored for membership.In no
case shall the City sponsor more than four employees per organization.
3.Factors normally considered when selecting organizations and employees include:
a.The nature and purpose of the club or organization;
b.The potential benefit to the City of Marysville;including the enhancement of the
employee's leadership skills;
c.The cost of membership;and
d.The extentto which the City is already represented in the organization.
C.Eligibility
I.Unless otherwise determined by the Mayor or CAO,only the Mayor,CAO,Directors and
Police Commanders are eligible for sponsorship under this policy.
2.The CAO or Mayor can make changes to civic and service organization sponsorship at
any time.An initial sponsorship does not guarantee continued City sponsorship.
3.Employee must be a member in good standing to be reimbursed for membership.
D.Financial Authorization
1.Employees who are sponsored for membership are eligible for reimbursement of the civic
or service organization dues through the reimbursable expense process.
2.Associated costs of membership,including mileage,expenses and time incurred by an
employee as a result oftheir membership such as,committee participation,
appointed/volunteer/elected position duties and participation,or time and expenses
incurred as a result of attendance at related meetings such as regional,state,or national
conventions,will not be reimbursed or authorized for payment by the City.
3.Any meal expense considered an integral and mandatory portion of the membership may
be reimbursed and may be considered a benefit subject to taxation and payroll deduction.
4.Depending upon budget,no more than $2,500 will be paid to a single organization for
organization dues.
E.Expectations of Sponsored Employees
1.Employees sponsored for membership act as representatives of the City of Marysville and
are expected to promote the interests of the City.
2.Sponsored members of service clubs are expected to act as information conduits.They
will ensure that the appropriate department is notified of issues and questions addressed
to them as a city representative.
3.Employees whose civic or service organization dues are paid by the City of Marysville
are prohibited from:
a.Exerting influence on other employees or officers to provide financial
contributions or other support to the civic or service organization;
b.Using the civic or service organization as a forum for lobbying in support of or
opposition to political or legislative actions;and
c.Using the civic or service organization as a forum for promoting endeavors in
which the officer or employee may have a direct or indirect financial interest or
may acquire a personal benefit or gain.
Membership in Civic and Service Organizations
Evaluation,Training,and Development
City of Marysville Personnel Policies
Effective Date:January 2012
A.General
The City of Marysville encourages its employees to participate in membership and activities
of Marysville civic and service organizations.
B.Guidelines
1.Employees are encouraged to seek membership in civic or service organizations where
membership will promote the City of Marysville's interests,provide benefit to the
community or enhance the City's image and effectiveness in the community.
2.The City Administrative Officer (CAO)and/or the Mayor may identify certain
organizations in which it is in the interest ofthe City to be represented.The CAO and/or
the Mayor may designate the employees that will be sponsored for membership.In no
case shall the City sponsor more than four employees per organization.
3.Factors normally considered when selecting organizations and employees include:
a.The nature and purpose of the club or organization;
b.The potential benefit to the City of Marysville;including the enhancement of the
employee's leadership skills;
c.The cost of membership;and
d.The extent to which the City is already represented in the organization.
C.Eligibility
1.Unless otherwise determined by the Mayor or CAO,only the Mayor,CAO,Directors and
Police Commanders are eligible for sponsorship under this policy.
2.The CAO or Mayor can make changes to civic and service organization sponsorship at
any time.An initial sponsorship does not guarantee continued City sponsorship.
3.Employee must be a member in good standing to be reimbursed for membership.
D.Financial Anthorization
1.Employees who are sponsored for membership are eligible for reimbursement of the civic
or service organization dues through the reimbursable expense process.
2.Associated costs of membership,including mileage,expenses and time incurred by an
employee as a result of their membership such as,committee participation,
appointed/volunteer/elected position duties and participation,or time and expenses
incurred as a result of attendance at related meetings such as regional,state,or national
conventions,will not be reimbursed or authorized for payment by the City.
3.Any meal expense considered an integral and mandatory portion of the membership may
be reimbursed and may be considered a benefit subject to taxation and payroll deduction.
4.Depending upon budget,no more than $2,500 will be paid to a single organization for
organization dues.
E.Expectations of Sponsored Employees
1.Employees sponsored for membership act as representatives ofthe City of Marysville and
are expected to promote the interests of the City.
2.Sponsored members of service clubs are expected to act as information conduits.They
will ensure that the appropriate department is notified of issues and questions addressed
to them as a city representative.
3.Employees whose civic or service organization dues are paid by the City of Marysville
are prohibited from:
a.Exerting influence on other employees or officers to provide financial
contributions or other support to the civic or service organization;
b.Using the civic or service organization as a forum for lobbying in support of or
opposition to political or legislative actions;and
c.Using the civic or service organization as a forum for promoting endeavors in
which the officer or employee may have a direct or indirect financial interest or
may acquire a personal benefit or gain.
EVALUATION,TRAINING,AND DEVELOPMENT
EMPLOYEE DEVELOPMENT
The City of Marysville encourages professional development of employees to their fullest
potential.The CAO or designee and department directors will establish in-service training
programs designed to improve the effectiveness and knowledge of employees in performing
their assigned duties.They shall establish training expenditures,maintain records of
achieveTl2nt,and evaluate methods and results of all department-sponsored training.
City-sponsored training required to increase the knowledge,skills,and abilities of employees to
perform their jobs shall be arranged during regularly-scheduled work hours whenever possible.
Department directors may change employees'regular working hours to accommodate or
requice attendance at training activities during off-duty hours.
PERFOR.MANCE EVALUATION
The employee performance evaluation program is designed to provide supervisors and
employees an annual opportunity to sit down and discuss employees'accomplishments and
positive contributions,as well as identify things they would like to improve,change,or learn.
The e:llployee performance evaluation form is both a progress report and statement of
r:1 utu a 11\'agreed-upon goals and action plan to attain the goals;this becomes part of
employees'personnel files.
The pClrpose of performance evaluation is for supervisors and employees to focus on job
performance,not the personality of the individual.Supervisors should be aware of employees'
job pErformance throughout the evaluation period and discuss and address performance issues
as they crise.Supervisors should not save these concerns to "unload"on employees during the
€valu~tion session.
Supervisors and employees will thoroughly discuss each job evaluation element;employees will
provide their input first,followed by the supervisors'input,and discussion between them
should be specific and realistic.Mutually agreed-upon goal statements,aimed to enhance the
effect;veness and efficiency ofthe work being performed,is required as part ofthe
performance evaluation.Supervisors complete evaluation forms,both parties sign the
document,employees'receive copies of it,and it becomes part of employees'personnel files.
Performance evaluations are not scored,and there is no pass or fail mark.Performance
evaluations,however,will be considered in promotions,transfers,merit raises,disciplinary
actions,and other personnel actions.
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CITY OF MII.RYSVlllE PERSONNa POLICIES PAGE 22
Evaluation sessions should occur in January,or annually in the employee's anniversary month,
as determined by department directors.Newly-hired employees should receive a three-month
evaluation as well as a six-month evaluation.
TUITION REIMBURSEMENT
The City of Marysville recognizes that additional training and education will improve
employees'knowledge and skills,which maintains and improves the quality of service to the
public.The tuition reimbursement program provides financial assistance for eligible City
employees seeking job-related education and training through a regionally accredited
education institution,including colleges,universities,and vocational training institutions.
Regular full-and part-time employees who have completed their orientation periods may be
eligible for tuition reimbursement.During the annual budget process,the City will determine
the level oftuition reimbursement for college level coursework.Tuition payments will be made
only with funds budgeted for such purpose by departments.If there are insufficient funds to
fund all requests,applications for reimbursement will be considered based on the needs of the
Cit!.1\11 tuition reimbursement requests must be preapproved by department directors and the
CAJ;sitJations with extenuating circumstances may be approved by the CAD on a case-by-case
basis.
Employees seeking tuition reimbursement must apply to department directors at least 60 days
before the funds are needed.Employees are responsible for ensuring that tuition has been
properly paid to the educational institution.
Tuition reimbursement requests that meet the following criteria may be approved.
•The education or training is related employees'current positions or to a field which is
within a reasonable line of professional progression for employees within the City.
•Paid time cannot be used to participate in education or training under this program,as
cis':inct from mandatory education or training requirements.
•Payment will be made for actual tuition costs only;no City funds will be paid for books,
lab fees,or other costs associated with the education or training.
•Reimbursement will be based upon actual cost as verifiable by receipt.
•Employees must not be receiving tuition reimbursement from other sources.
•Courses must be taken at times that will not interfere with the employees'regular
Duties and responsibilities with the City,and study assignments must be compieted
outside employees'working hours.
•Employee must receive a grade of "e"or better,or a grade of "passing"in a pass/fail
class,within three weeks of completing the course.
CITY OF MARYSVILLE PI::RSONNEL POLlClt::S PAGE 23
Tuitic n reimbursement payments are loans that must be repaid to the City by employees who
separate from employment with the City for any reason other than layoff or permanent
disability resulting from an on-the~Job injury prior to 24 months after completion of the
reimbursed education or training.Employees are required to agree,in writing,to repay
reimbursement payments in such circumstances,as a condition of receiving tuition
reimbu rsement.
PARTICIPATION IN COMMUNITY CLUBS AND SERVICE ORGANIZATIONS
It is in the public's interest to have City employees actively and visibly participating in clubs and
organizations dedicated to public service within the greater Marysville community.All City
employees are encouraged to join such clubs and organizations.Attendance at meetings and
functions of such clubs and organizations may be allowed during working hours,with prior
apprcva from the CAD.The City may pay for some membership costs and expenses .
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CifYOf MARYSVILLE PERSONNel POLICIES PAGE 24