HomeMy WebLinkAboutR-2327 - Amending bid and purchasing policy and repealing Resolution No. 2313CITY OF MARYSVILLE
Marysville, Washington
RESOLUTION NO. J ~Zl
A RESOLUTION OF THE CITY OF MARYSVILLE AMENDING BID AND
PURCHASING POLICY AND REPEALING RESOLUTION NO. 2313
WHEREAS, RCW 35.22.620 allows for purchasing policy to be set by the city council for cities
with population over 20,000,
WHEREAS, it is in the public interest to establish provisions for interlocal cooperative
purchasing agreements as allowed under RCW 39.34, NOW, THEREFORE
IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MARYSVILLE, WASHINGTON AS FOLLOWS:
1. The Mayor, and/or his/her designee, may solicit for and enter into agreements for the
purchases of supplies, materials, equipment or services without council approval of values less
than $35,000, provided that the following procedures are adhered to:
a. $0 -$2,499 -Local Purchase Orders/Purchasing Card
The purchase of goods and services up to $2,499 in value (inclusive of applicable Taxes
and freight) are to be undertaken using a Local Purchase Order or Purchasing Card.
b. $2,500 -$9,999 -Standard Purchase Orders (Verbal Quotations)
The purchase of goods and services of between $2,500 and $9,999 in value (inclusive of
applicable taxes and freight) shall require verbal quotations from at least three suppliers,
with such quotations to be noted on a Purchase Requisition
c. $10,000 -$34,999 -Standard Purchase Orders (Written Quotations)
The purchase of goods and services of between $10,000 and $34,999 in value (inclusive
of applicable taxes and freight) shall require written quotations from at least three
suppliers, with such quotations to be noted on a Purchase Requisition, unless the items
are from a sole source vendor.
2. The Mayor, and/or his/her designee may solicit for, but may not enter into agreements
for the purchase of supplies, materials equipment or service without city council approval
for values between $35,000 and $49,999 under the following circumstances:
a. $35,000 -$49,999 -Standard Purchase Orders (Formal Written Quotations)
The purchase of goods and services of between $35,000 and $49,999 in value
(inclusive of applicable taxes) shall require written quotations from at least three
suppliers, with such quotations to be noted on a Purchase Requisition, unless the
items are from a sole source vendor.
3. The following shall require placement on a city council agenda and City Council
approval:
a. $50,000 and over -Standard Purchase Orders (Publicly Tendered Contracts). The
purchase of supplies, material, equipment and services of $50,000 but under
$300,000 (inclusive of applicable taxes and freight) shall, at a minimum, require
written quotations from at least three suppliers, with such quotations to be noted
on a Purchase Requisition, unless the purchase is from a sole source vendor.
b. Public Works Projects -Public works projects valued over $40,000 but under
$300,000 (inclusive of applicable taxes and freight) for a single craft public work,
or over $65,000 for a multiple craft public works project for which an existing
small works roster does not exist will require competitive bid.
c. Cooperative Purchasing -Interlocal cooperative purchasing agreements must be
in accordance with the provisions set forth in RCW 39.34 as currently written or
hereafter amended.
When purchases made from a contract awarded by another public agency where
an interlocal cooperative purchasing agreement is in place, any statutory
obligation to provide notice for bids or proposals that applies to the city is
satisfied if the public agency or group of public agencies that awarded the bid,
proposal, or contract complied with its own legal requirements and either posted
the bid or solicitation notice on a website established and maintained by the
public agency for purposes of posting public notice of bid or proposal solicitations
or provided an access link on the state's web portal to the notice.
Invitations for bids for goods and services and requests for proposals issued by
the city may include notice that the city participates in cooperative purchasing and
that other public agencies may desire to place orders against the awarded contract.
Bidders/proposers may be asked to indicate ifthey agree to allow orders from
other public agencies that have an interlocal cooperative purchasing agreement
with the city.
4. Resolution 2313 is hereby repealed for the reason that it is replaced by this Resolution.
PASSED by the City Council and APPROVED by the Mayor this, 9th day of July,
2012.
Jon Nehring, Mayor
April O'Brien, Deputy City Clerk
APPROVED AS TO FORM:
Grant Weed, City Attorney