HomeMy WebLinkAbout0511 - City of Arlington, City of Snohomish, City of Lake Stevens - Agreement - Lobbying Services INTERLOCAL AGREEMENT FOR LOBBYING SERVICES
THIS INTERLOCAL AGREEMENT FOR LOBBYING SERVICES("Agreement")is entered
into by and between the City of Arlington, a Washington municipal corporation("Arlington"),the
City of Marysville,a Washington municipal corporation("Marysville"),the City of Lake Stevens,a
Washington municipal corporation ("Lake Stevens"), and the City of Snohomish, a Washington
municipal corporation("Snohomish") (collectively referred to hereinafter as the"Cities").
WHEREAS, the Interlocal Cooperation Act, RCW Chapter 39.34, provides that public
agencies may enter into agreements for joint or cooperative action; and
WHEREAS,the Cities believe that certain improvements to Washington State Highway 9
are necessary and in the best interests of their respective communities; and
WHEREAS,the Cities desire to secure funding for the necessary improvements to Highway
9 and ensure that the best interests of their respective community is represented in the decision-
making processes of the Washington State Legislature with regard to this matter; and
WHEREAS,the City of Marysville is willing to enter into a professional services agreement
with Strategies 360 for the purpose of obtaining effective lobbying services to help secure funding
for the Highway 9 improvements; and
WHEREAS,the Cities further desire to enter into this Agreement for the purpose obtaining
lobbying services to help in securing funding for the Highway 9 improvements and to reimburse the
City of Marysville for the costs of said lobbying services; and
NOW,THEREFORE,in consideration of the mutual covenants,conditions,promises,and
agreements set forth herein, it is agreed by and between the Cities as follows:
1. LOBBYING SERVICES
Contingent upon approval and execution of this Agreement,the City of Marysville shall enter into a
professional services agreement with Strategies 360 for the purpose of obtaining effective lobbying
services to help secure funding for the Highway 9 improvements. The scope of these lobbying
services is described in attached and incorporated Exhibit A. These lobbying services are divided in
Phase I and Phase II. Strategies 360 shall not proceed with Phase II until directed to do so by the
City of Marysville with the written concurrence of the Cities participating in this Agreement. Said
written concurrence may be provided by the Chief Administrative Officer of each participating City
in the form of a letter,memorandum or email without the need for further action by the City Council
of the respective City.
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2. PAYMENT
The City of Marysville shall pay Strategies 360 on a monthly basis in accordance with the
professional services agreement for all lobbying services performed on behalf of the Cities. During
Phase I, Marysville shall pay Strategies 360 One Thousand Seven Hundred and Fifty Dollars
($1,750.00)per month. During Phase II,Marysville shall pay Strategies 360 Three Thousand Five
Hundred Dollars ($3,500.00) per month. Marysville shall also pay Strategies 360 for reasonable
expenses incurred in carrying out these lobbying services, including but not limited to travel
expenses, mileage, and mailing costs. The total fees and expenses to be paid by Marysville to
Strategies 360 under said professional services agreement shall not exceed Forty Five Thousand
Dollars ($45,000.00). Each participating City shall be responsible for an equal share of the costs,
including said expenses,due to the Consultant for each monthly invoice during each phase and shall
reimburse the City of Marysville for their respective monthly share of the costs and shall do so
within thirty(30)calendar days of receipt of appropriate documentation from the City of Marysville.
3. TERM AND TERMINATION OF AGREEMENT
A. This Agreement shall become effective upon execution by the Cities and shall continue in
effect unless terminated as provided below.
B. Any City may withdraw from and terminate participation under this Agreement upon the
giving of thirty(30)calendar days advance written notice of intent to withdraw/terminate to the other
Cities. A withdrawing City shall be responsible for its proportionate share of compensation due the
City of Marysville under Section 2 for the month when the City's withdrawal/termination is
effective.
C. A majority of the participating Cities may terminate this Agreement at any time. Such
termination shall be set forth in a document signed by the authorized Chief Executive Officer or
designee of a majority of the participating Cities.
4. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with attachments or addenda, represents the entire and integrated
Agreement between the parties and supersedes all prior negotiations,representations,or agreements,
either written or oral. This Agreement may be amended, modified or added to only by written
instrument properly signed by all participating Cities.
5. SEVERABILITY
A. If a court of competent jurisdiction holds any part,term or provision of this Agreement to be
illegal or invalid, in whole or in part,the validity of the remaining provisions shall not be affected,
and the parties' rights and obligations shall be construed and enforced as if the Agreement did not
contain the particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and null and
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void insofar as it may conflict,and shall be deemed modified to conform to such statutory provision.
6. NOTICES
Unless otherwise directed in writing,notices,reports,invoices,payments and other documents shall
be delivered to each City as follows:
City of Arlington City of Lake Stevens
Attn: Attn:
Arlington WA 98223 Lake Stevens WA 98258
City of Marysville City of Snohomish
Attn: Attn:
Marysville WA 98270 Snohomish WA 98290
Notices mailed by any party shall be deemed effective on the date mailed. Any party may change its
address for receipt of reports,notices, invoices,payments and other documents by giving the other
parties written notice of not less than seven(7) calendar days prior to the effective date.
7. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Washington.
8. VENUE
The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of
Washington for Snohomish County, Washington.
9. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original,but all of which shall constitute one and the same Agreement.
10. FILING.
As provided by RCW 39.34.040, this Agreement shall be filed prior to its entry in force with the
respective City Clerk of each participating City and the Snohomish County Auditor,or,alternatively,
listed by subject on the website of each participating City and the County.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of 1 C j'Z , 2010.
CITY OF ARLINGTON CITY OF LAKE STEVENS
1.1
Margar , Mayor Vern Little, Mayor
ATTEST/AUTHENTICATED:: ATTEST/AUTHENTICATED:
Kristin !field, City lerk Norm cott, City Clerk
APPROVED AS TO FORM APPROVED AS TO FO M
St en P if , City ttorney Grant K. Weed, City Attorney
CITY OF MARYSVILLE CIT OF 70MISH
Jon Ne1rmg, Mayor Larry B man, City Manager
A EST/AUTH TICATED: ATTEST/AUTHENTICATED:
racy Jeffri s, rty C rk Torchie Corey, City Clerk
APPROVED AS TO FORM APPROVED AS TO FOR
Aitc/YN tr( 1L)S/fir-)
Grant K. Weed, City Attorney Grant K. Weed, City Attorney
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EXHII3IT A
Proposed Scope of Work — SR 9 Coalition
Smaller Effort
August through December 2010
1. Meet with SR 9 Coalition to review history and clarify short term and longer term goals
of the Coalition.
2. Meet with staff at WSDOT, PSRC and SCCIT to get a direct gauge of the situation and
begin the persuasive work that will lead to funding for Package 1.
3. Attend SCCIT meetings and advocate, where appropriate, for funding for SR 9.
4. Meet with key members of the Legislature, including Sen. Haugen, Sen. Man, Rep.
Clibborn and Rep. Liias to both advocate for SR 9 funding and to stay abreast of
discussions regarding a potential funding package for transportation in the biennium
beginning July 2011.
5. Meet with legislators from districts including SR 9.
6. Advise SR 9 Coalition of timing for federal appropriations requests, review draft of
funding proposals.
7. Provide monthly written summary.
January through May 2010
1. Monitor legislative hearings, particularly those involving transportation projects and
budgets. Advise of opportunities for testifying on bills.
2. Prep SR 9 representatives for testifying at legislative hearings.
3. Meet occasionally with key legislative representatives and legislators along SR 9 to
remind them of the need for funding.
4. Prep SR 9 Coalition members for meetings in Washington DC with Congressional
Members and staff regarding funding for SR 9.
5. Provide monthly written summary.
This effort represents approximately 10 hours of work per month, perhaps more during the
Legislative session.
Larger Effort
All things listed under the Smaller Effort plus the following:
August through December 2010
1. Additional meetings with both legislators from Snohomish County and other legislators
to advocate for SR 9 funding.
2. Meetings with other members (beyond the Chair, Vice Chair, and legislators from
Snohomish County) of the Transportation Committee to advocate for SR 9 funding.
3. Meet with WSDOT and Transportation Committee staff as budgets are prepared.
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4. Develop handsome print material advocating for SR 9 funding.
5. Set up speaking engagements at local community groups to build support for SR 9
funding.
6. Develop blueprint for developing citizens committee to complement activities of SR 9
Coalition.
7. Available for meetings with individual members of the SR 9 Coalition.
January through May 2011
1. Actively advocate for SR 9 funding, including testifying and signing in on bills and at
hearings.
2. Additional meetings with legislators to advocate for SR 9 funding.
3. Update reports on a weekly basis.
4. Actively work with citizens committee to provide additional support and communication
with legislators advocating for funding for SR 9.
5. Coordinate visits to legislators by members of the SR 9 Coalition.
6. Regular meetings/briefings in Snohomish County with SR 9 Coalition members.
7. Coordinate and participate in visits to Congressional offices to advocate for SR 9
funding.
This effort represents approximately 20 hours of work per month, perhaps more during the
Legislative session.
In terms of Strategies 360 personnel, under both levels of effort Al Aldrich will do most of the
work with legislators and will be the registered lobbyist. Al will be the lead on meeting with the
agencies and organizations identified in the scope of work(WSDOT,PSRC, etc.) Al and Mary
Swenson both will be involved in most of the meetings with the Cities in the SR 9 Coalition,
either in person or by phone. Mary will also participate in some informational meetings with
legislators and meetings with other organizations (WSDOT, PSRC, etc.). Other personnel at
Strategies 360 will be involved on occasion; for example, other staff who work in Olympia will
be consulted for strategic ideas and information, our creative director will be involved in
designing and producing any written materials, and our staff who work frequently with coalitions
and campaigns will be utilized for assistance with work in that area.
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