HomeMy WebLinkAbout1043 - Washington State Dept of Commerce - Agreement - PWTF PW-01-691-PRE-1141. Contractor
Marysvi lle, City of
1049 State Ave
Marysville , WA 98270
AMENDMENT FACE SHEET
Loan Number: PW-01-691-PRE-114
Amendment Number: 8
Washington State Department of Commerce
PUBLIC WORKS BOARD
Loan Contract
2. Contractor Doing Business As (optional)
NIA
3. Co ntractor Representative (only if 4. Public Works Board Representative (only if updated)
updated)
N/A NIA
5. Original Contract Amount 6. Amendment Amount 7 . New Contract Amount
$ 1,000 ,00 0.0 0 N/A-N/A
8. Amendment Funding Source 9. Amendment Start Date 10. Contract End Date
Federal : 0 State: 0 Other: 0 N/A: D October 151h, 2014 June 1, 2021
11. Federal Funds (as applicable): Federal Agency: CFDA Number:
N/A NIA NIA
12. Amendment Pur pose:
The purpose of this amendment is to formally alter the day and month in which loan pay ments are due from July 1 to
June 1.
The Board , defined as the Washington State Pub lic Works Board, and Borrower/Contractor acknowledge ·a nd accept
the terms of this AgreemenUContract As Amended and attachments and have execu ted this Contract on the date below
to start as of the date shown above. The rights and obligations of both parties to this AgreemenUContract As Amended
are governed by this AgreemenUContract Amendment and the following other documents in corporated by reference :
Amendment Terms and Conditions including all attachments. A copy of this A greem en UContract Amendment shall be
attached to and made a part of the origina l AgreemenUContract between th e Boa rd and the Borrower/Co ntrac tor. Any
reference in the origina l Contract to "Agreement" or "Contra ct" sh all mean the "Agree ment As Ame nd ed" or "Contract
As Amended," respectively.
FOR THE B~7 CO~TRACTO~ r l__~ ~ Signatur~ / //
\..»!:] _JVc,/.,t",{J
Print Name
Titl e
N\A\jo<L
Date
\D)1~/1v
Marysville, C ity of
PW-01-691 -PRE-114
FOR PUBLIC WORKS BOARD . ~LM/-
stif(FielStein, PLiiicworks Board Cha ir
·Oe/. ~~ 2-i?/l/
Date
APPROVED AS TO FORM ONLY
This 15th Day of July, 2013
Bob Ferguson
Attorney General
Signature on Fi le
Kathryn Wyatt
Assistant Attorney General
Page 3 L oan End Date Amendment
All PWTF Programs
AMENDMENT TERMS AND CONDITIONS
Contractor/Borrower:
Contract Number:
Amendment Number:
Washington State Department of Commerce
PUBLIC WORKS BOARD
Loan Contract
Marysville, City of
PW-01-691-PRE-114
B
The Public Works Board (or its successors), a department of the State of Washington, (hereafter referred to as
tile "Board") and tile Contractor, listed on the Face Sheet, agree to amend the above listed contract by revising all
clauses contained therein that reference (in whole or in part) the annual Loan Repayment month and Loan End
Date month.
The Loan Repayment and Loan End Date months shall be revised to read "June 1" instead of "July 1" as the
month and day in which all loan repayments are to be made. The final payment shall be on or before June 1,
2021, of an amount sufficient to bring the loan balance to zero.
Marysville, City of
PW-01-691-PRE-114
Page4 Loan End Date Amendment
All PWTF Programs
Amortization Schedule for Contract Num: PW-01-691-PRE-114
Co.ntracto,r,~~rne: .•••. ,t-ia&~vi0 lle···Qty Of
Project Nameo WWTP Upgrade
tbari-l'htorn1at:io-ri: ;::La~-~~ :i
Loan Amount: $1,000,ooo.oo
Interest Rate/Type: 0.5000 % (Simple)
Amortized Loan Fee: 0.0000 °/o
Payment Frequency: Annual -360 Days
Periods Principal Deferred: 1
Draw Based Loan: Yes
2 71112003 $52,631.57 $4,857.64
3 71112004 $52,631.57 $4,736.84
4 71112005 $52,631.57 $4,473.68
5 71112006 $52,631.57 $4,210.52
6 71112007 $52,631.57. $3,947.37
7 71112008 $52,631.62 $3,684.21
8 71112009 $52,631.58 $3,421.05
9 71112010 $52,631.58 $3, 157.89
10 71112011 . $52,631.58 $2,894.74
11 71112012 $52,631.58 $2,631.58'
12 71112013 $52,631.58 $2,368.42
13 711120W $52,631.58 $2,105.26
14 61112015' $52,631.58 $1,688.60
15 61112016 $52,631.58. $1,578.95
16 61112017 $52,631.58 $1,315.79 ,.
17. 61112018 $52,631.58 $1,052.63
18 61112019 $52,631.58' $789.47
19 61112020 $52,631.57 $526.32
20 61112021 $52,631.58 $263.16
Loan Type: Amortizing Loan
Loan Term: 20 Years
Amortization Term: 19 Years
Paid Off:
Loan Source: PWTF
Terminated Date:
Loan Start Date: 6/30/2001
Accrual Start Date:
First Payment Date: 6/1/2002
Last Payment Date: 6/1/2021
Distressed Community: N/A
Subordination Allowed: N/A
Amortization Schedule
$4,857.64 $57,489.21 $94 7 ,368.43 0513012003
$4,736.84 $57,368.41 $894,736.86 0513012004 82924 0612812004
$4,473.68 $57, 105.25 $842, 105.29 0513012005. 82925 0612712005
$4,210.52 $56,842.09 $789,473.72 0513012006 82926 0611212006
$3,947.37 $56,578.94 $736,842.15 0513012007 82927 0611812007
$3,684.21 $56,315.83 $684,210.53 0613012008 82928 0710812008.
$3,421.05 $56,052.63 $631,578.95 0613012009 82929. 0613012009
$3,157.89• $55,789.47 $578,947.37 0710112010 82930 0710112010
$2,894.74 $55,526.32 $526,315.79 0510312011 82942 0512412011,
' ~" ,,
$2,631.58', $55,263.16 $473,684.21 0610412012 82943 0710212012
$2,368.42 $55,000.00 $421,052.63 0610312013 82944 0612512013
$2,105.26' $54,736.84 $368,421.05 0512912014 82945 0613012014
$1,688.60' $54,320.18 $315,789.47
$1,578.95' $54,210.53 $263, 157.89
$1,315.79 $53,947.37 $210,526.31
$1,052.63' $53,684.21 $157,894.73
$789.47 $53,421.05 $105,263.15
$526.32• $53,157.89 $52,631.58
$263.16 $52,894.74 $0.00
10/30/2014 3:57:10 PM Contract Num: PW-01-691-PRE-114 Loan# 1
$57,368.41
$57,105.25
$56,842.09
$56,578.94
$56,315.83
$56,052.63
$55,789.47
$55,526.32
$55,263.16
$55,000.00
$54,736.84
CTED\carrieC Page: 1 of 2
Totals: $1,000,000.00 $50,037.45 $50,037.45 $1,050,037.45 $674,401.48
10/30/2014 3:57:10 PM Contract Num: PW-01-691-PRE-114 Loan# 1 CTED\carrieC Page: 2 of 2
PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
REPORTING PERIOD: QUARTER ENDING June 30, 2002
Loan Number: PW-01-691-PRE-114
Project Name: Wastewater Treatment Plant Upgrade
Please refer to the Scope of Work (Attachment I) portion of the Loan Agreement in place between the Department of
Community, Trade and Economic Development (CTED) and your jurisdiction. Provide a brief narrative report of
project activities undertaken during the last quarter (three months). Please let us know if you are experiencing
problems or delays, as well as positive accomplishments. Attach additional sheets if necessary.
I. NARRATIVE
The phase 1 plans are currently at the 95% stage. A constructability review is completed on
phase 1 plans. Phase two plans are at 30% completion. The Bio-solids plans out for
advertisement. Opening Bio-solids bid on July 11, 2002. Permitting is complete for phase 1 ..
II. CHANGES
Please advise us of any changes or deviations from the project Scope of Work or project time table
as contained in the loan agreement and/or application.
None
III. CLOSE-OUT EXTENSIONS
Based on the Close-Out Date or Extended Date on the front of this form;
Do you need an extension for this project? If so, please prepare a letter requesting the extension. Include a
current status report, reasons for the extension, and a proposed new close-out date.
Project is on schedule.
Name: Kevin Nielsen
Date: 7 /29/02
Title: Project Manager
Telephone: 360-651-5170
E-mail: knielsen@ci.marysville.wa.us
Return Completed Report By June 30, 2002 To Your
Regional Account Executive At The E-mail Address Listed At www.pwb.wa.gov/staff.htm
C:\ W!NNnProfi!es\LHafford\Local Settings\T emporary Internet Files\OLK3\Quartfrmwwtp2.rtf
July 29, 2002
PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
REPORTING PERIOD: QUARTER ENDING MARCH 31, 2002
Loan Nnmber: PW-01-691-PRE-114
Project Name: Wastewater Treatment Plant Upgrade
Please refer to the Scope of Work (Attachment I) portion of the Loan Agreement io place between the Department of
Community, Trade and Economic Development (CTED) and your jurisdiction. Provide a brief narrative report of
project activities undertaken duriog the last quarter (tluee months). Please let us know if you are experiencing
problems or delays, as well as positive accomplishments. Attach additional sheets if necessary.
I. NARRATIVE
The phase 1 plans are currently at the 95% stage. The Biosolids plans are being completed and
we are currently permitting the removal tluough Department of Ecology.
II. CHANGES
Please advise us of any changes or deviations from the project Scope of Work or project time table
as contained in the loan agreement and/or application.
None
III. CLOSE-OUT EXTENSIONS
Based on the Close-Out Date or Extended Date on the front of this form;
Do you need an extension for this project? If so, please prepare a letter requesting the extension. Include a
current status report, reasons for the extension, and a proposed new close-out date.
Project is on schedule.
Name: Kevin Nielsen
Date: 4/16/02
Title: Project Manager
Telephone: 360-651-5170
E-mail: knielsen@ci.marysville.wa.us
Return Completed Report By April 30, 2002 To Your
Regional Account Executive At The E-mail Address Listed At www.pwb.wa.gov/staff.htm
C:\WI N NT\Profiles\LHafford\Local Settings\ Temporary Internet Files\OLK3\Quartfrmwwtp.rtf
April 17, 2002
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
July 16, 2002
Mr. Kevin Nielsen
City of Marysville
80 Columbia Avenue
Marysville, Washington 98270
Regarding: PWTF Loan Agreement PW-01-691-PRE-114
Dear Mr. Nielsen:
Enclosed for your files is a fully executed copy of an amendment to Public Works Trust
Fund Loan Agreement Number PW-01-691-PRE-114. The amendment extends the loan
term from 5 to 20 years.
If you have any questions, please call me at (360) 725-5004.
Sincerely,
~~B~u~t~zfY'_''~1 -\-'--;;,,.--:...-;z:.~~
Contracts Manag
SB
Enclosure
Administrative services provided by the Office of Community Development
(360) 725-5000 FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
City Clerk
INCORPORATED 1891
July 11, 2002
fo) ~ er; ~ J1 w·
Jill JUL I 2 2002
Mr. Mike Woods fol ~
Program Resources Manager ill[JJ~U\G \li§l;°Jlfili!:i'J IBJIQlll!IB!!l!'
Washington State Public Works Board
Post Office Box 48319
Olympia, WA 98504-8319
Dear Mr. Woods:
Enclosed please find three signed Amendments to PWTF Loan Agreement PW-
01-691-PRE-114 extending the repayment term to 20 years.
We look forward to having one fully executed amendment returned to City Clerk,
City of Marysville, 4822 Grove Street, Marysville, Washington 98270.
If you have any questions regarding this amendment, please do not hesitate to
contact Assistant City Engineer Jeff Massie at 360-651-5100.
Sincerely,
Lillie Lein
Deputy Clerk
LL/
Enclosures
cc: Jeff Massie, Assistant City Engineer
Sandy Langdon, Finance Director
4822 Grove Street+ Marysville, Washington+ 98270 + (360) 651-5000 +FAX (360) 651-5033
June 17, 2002
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
MR. KEVIN NIELSEN
CITY OF MARYSVILLE
80 COLUMBIA A VENUE
MARYSVILLE, WA. 98270
RE: Completing the Final Voucher and Close-Out Report for
Public Works Trust Fund Pre-Construction Loan
• Loan Number: PW-01-691-PRE-114
• Project Name: WAS TEW ATER TREATMENT PLANT UPGRADE
Deai MR. NIELSEN:
Enclosed please find the Final Voucher and Close-Out Report for Public Works Trust Fund Pre-
Construction Loan Number PW-01-691-PRE-114, Project Name: WASTEWATER
TREATMENT PLANT UPGRADE. These forms should be completed and sent to the Public
Works Boaid as soon as possible after the project is finished. The forms should be sent to:
LESLIE HAFFORD
Public Works Board
210 ll'h Avenue
POBox48319
Olympia, WA 98504-8319
You will note that our office has completed the estimated expenditures by cost category, and we
have also identified the eligibility date, the total project allocation, and the amount drawn to date.
The information was taken from the project loan file. Please review these items to ensure that
they agree with your figures.
If you have any questions, please contact me at (360) 725-5007.
Sincerely,
~~~
LESLIE HAFFORD
Regional Account Executive
Enclosures
(360) 725-5000
Administrative services provided by the Office of Community Development
FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
Public W arks Board
0 Public Works Trust Fund
Pre-Construction Loan Program
Project Close-Out Report
Loan Agreement Number: PW-01-691-PRE-114
CITY OF MARYSVILLE
80 COLUMBIA AVENUE
MARYSVILLE, WA. 98270
Name of Chief Executive Officer:
Title:
SECTION 1: Estimated and Actual Pro'ect
Engineering A. $922,978 H
Environmental Review B. 52,265 I.
Land/ROW Acquisition c. J.
Other Fees D. K
Contingency E. 200,000 L.
Public Involvement/Information F. 24,757
TOTAL PROJECT COST G. $1,200,000 N
$
$
SECTION 2: Certification
The chief executive officer of the jurisdiction certifies that:
• To the best of his/her knowledge, the data provided in this report is true and correct as of the date
indicated below;
• Records supporting·the information provided in this report are on file and will be made available by
the jurisdiction upon request; and
• There are no outstanding liens against this project
Signature of Project Engineer or Consultant Date
Signature of Chief Executive Officer Date
Notary Signature Date
WORKSHEET FOR CALCULATING THE FINAL DRAW/MATCH
Unlike the first two vouchers, the Public Works Board staff is unable to calculate the amount of the final draw. Two
variables essential to the calculation are known only by the jurisdiction, i.e., the actual total eligible project cost and the
interest earned on the PWTF funds. The worksheet provided here is designed to assist the jurisdiction in calculating the
amount of the final draw.
Worksheet:
Step 1.
Step 2.
Step 3.
Step 4.
Step 5.
Step 6.
Identify the Actual total eligible project cost.
PWTF contract's face amount.
Identify the Actual local funds used as match*
Identify other funds (federal or state grants)) used for project costs.
Balance of eligible project cost (subtract line 4 from line 1).
Multiply line 5 by 85%, 90%, or 95% as set defined in the "Disbursement of Loan
Proceeds" section in the loan agreement,
1.
2. $1,000,000.00
3.
4.
5.
6.
Step 7.
Step 8.
Step 9.
Identify interest earned on PWTF funds. 7.
Subtract line 7 from line 6. 8.
Enter the lesser of line 2 or line 8 (or a local option of an elective amount less than both line 9.
· 2 and line 8).
Step 10. Amount drawn from the project's PWTF allocation to date.
Step 11. To calculate the final draw amount for the project, subtract line 10 from line 9
Step 12. Percent oflocal share (divide line 3 by the sum of lines 3 & 9).
,,
10. $750,000.00
11.
12.
Eligible costs may be considered local share 12 months prior to Loan Agreement Execution Date: 10/30/00
Local Funds Included: • All loans (state, federal, and local)
• Locally generated revenue
Local Funds Excluded: • Interest earned on PWTF funds
• All grants
%
FORM
A19-1A
STATE OF WASHINGTON
INVOICE VOUCHER
.
Public Works Board
21011 1h Street
Post Office Box 48319
Olympia, Washington 98504-8319
YSNDOR'oR'q"'AIMA!lff warr.ant is lo.be pa a.Ille to
CITY OF MARYSVILLE
80 COLUMBIA AVENUE
MARYSVILLE, WA. 98270
FEDERAL l.D. NO. OR SOCIAL SECURITY NO.
PW-01-691-PRE-114
Total Final Voucher
Loan Amount
Previous Draws
Balance
Total Final Voucher
PREPARED BY (Fiscal) DATE
l.f N~.T«Ul~tlCHi~ 'tfJ,,Vl$Ntl'Plt9JJ.~J~(~l:tt'ff{.' >!; .;#'f!~ii!i' !~I
In the absence of a detalled Invoice, submit this form to claim payment
or materials, merchandise or services. Show complete detail for each item.
Vendor's Certificate:
I hereby certify under penalty of perjury that the Items and totals listed
1erein are proper charges for materials, merchandise or services furnished
to the State of Washington, and that all goods furnished and/or services
rendered have been provided without discrimination because of age, sex,
narital status, race, creed, color, national origin, handicap, religlon, or
fietnam era or disabled veteran status,
By:
(Sign in Ink)
(Title) (Date)
RECEIVED BY DATE RECEIVED
$1,000,000.00
$750,000,00
$250,000.00
$
SERVICE AREA APPROVAL DATE
DOC DATE CURRENT DOC NO REF DOC NO VENDOR NUMBER VENDOR MESSAGE
M SUB
TRANS 0 APPN PROGRAM SUB SUB INVOICE GENERAL
SUF CODE D FUND INDEX INDEX OBJ OBJ CNTY CITY PROJECT AMOUNT NUMBER LEDGER
.
APPROVED FOR PAYMENT BY FISCAL DATE WARRANT TOTAL
May 16, 2002
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
Mr. Robin Nelson
80 Columbia Avenue
Marysville, Washington 98270
Regarding: Amendment to PWTF Loan Agreement PW-01-691-PRE-114
Dear Mr. Nelson:
Enclosed are three copies of an amendment to Public Works Trust Fund loan agreement number
PW-01-691-PRE-l 14. The amendment extends the repayment term to 20 years.
Please have all three copies of the amendment signed and dated by the appropriate authority and
return all of them to this office as soon as possible. After the amendments have been approved
and signed by the appropriate state authority, a copy will be returned to you for your files.
If you have any questions, please call me at (360) 725-5016.
Sincerely,
(~-'\,__ ~~ Q '"""0 >
Mike Woods
Program Resources Manager
Enclosures
Administrative services provided by the Office of Community Development
(360) 725-5000 FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
January 15, 2001
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
Mr. Robin Nelson
80 Columbia Ave
Marysville, Washington 98270
Regarding: Public Works Trust Fund Loan Agreement Number PW-01-691-PRE-114
Wastewater Treatment Plant Upgrade
Dear Mr. Nelson;
According to our record>, your jurisdiction has or will soon have one or more loans with the
Public Works Board. I'm writing to ask for your help in managing the Public Works Assistance
Account's funds. First, I'll tell you why we need your help and what we expect to happen as a
result of that help. Then I'll describe the help we need.
What do we hope to accomplish?
Our goal is to increase the amount of money available to local governments by $100 million
during the 2001-03 biennium.
The reason for this goal is the demand for Board loan funds. The 2001 Legislature appropriated
$230 million for the Public Works Trust Fund for fiscal years 2002 and 2003. The total
appropriation is split between the Construction Loan Program (85% ), and three other PWTF
programs. This was the highest single appropriation the Board had ever received.
For fiscal year 2002, the Board received applications requesting over $300 million, and the
staffs analysis indicated that over $200 million worth of projects met the Board's financing
requirements. The Construction Program historically earmarks. 65 percent of the funds for the
first year of the biennium, and 35 percent for the second year. This would have limited the list to
$127 million rather than the $206 million approved by the Board. It would have also eliminated
32 projects totaling nearly $80 million from the list.
The Board decided to commit all of the Construction Program funds in the first year. The Board
made this decision with an expectation of acquiring additional resources for the FY 2003 cycle.
Those funds will be generated by the Public Works Assistance Account's cash-balance. The
Board, with the approval of the Governor and the Legislature, did the same thing in FY 2001
when it added $93 million worth of projects to its original appropriation.
Administrative services provided by the Office of Community Development
(360) 725-5000 FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
Robin Nelson
Page 2
We've spoken with the Office of Financial Management and staff from the capital projects
committees of both Houses about our plan to generate a minimum of $100 million for the FY
2003 cycle. We have verified that the account can generate the revenue to support this additional
level of commitment, and we have answered many questions from legislative staff about the
strategy.
What help will we need from our local government partners?
First, 1'11 have to familiarize you with a key facet of how the Public Works Trust Fund works.
The Board decided early-on that the program would be customer-friendly and would benefit
local governments how-ever and when-ever possible. To that end, the disbursement of funds
was to occur on a "request for resources" basis rather than reimbursement basis. The schedule
for disbursements that has been used for many years is*:
• 15 percent at the time the contract is signed;
• 75 or 80 percent when there is a notice-to-proceed; and
• 5 or 10 percent at close-out.
*Please refer to your loan agreement or call your Regional Account Executive for
details.
Having these pre-determined trigger points allowed local governments to draw down substantial
amounts of money well before they needed to pay contractors. It allowed many to deposit the
draws in interest-bearing accounts and nse the earnings to cover unexpected costs or to reduce
their loans.
The Board is not changing its policies regarding this approach to disbnrsing funds. However, we
have determined that the speed with which local governments draw their funds has a significant
impact on the cash-balance and, by extension, the Board's ability to use the cash balance to assist
more local governments. This is where you, as a holder of a current or soon-to-be-approved loan
come in to help us.
Your help is needed in three ways. First, you will find a form enclosed that asks you to predict
the unpredictable, i.e. when will you need to draw funds. We are asking for draw estimates on
only those loans with more than $500,000 in funds available for disbursement. Please complete
the form and return it in the enclosed return envelope by January 31, 2002. Do the best you can
with the information you have available to you. You will not be held to this draw schedule. It
is for estimating purposes only. We realize that things change pretty quickly and dramatically in
the life of a public works project, and we remain ready to help you at any time.
If you prefer, the reporting form is available in Excel format on the Public Works Board website
atwww.pwb.wa.gov/forms. It may be e-mailed to me upon completion.
Robin Nelson
Page 3
The second way you can help us is to pace your draws so that you take only what you expect to
need. This means that you are encouraged to make more than the three draws noted above. ·
Changing your draw schedule is not required; it is encouraged. You do not have to change
your contract to make this happen. The pace at which you draw money is still up to you.
Our goal is to slow the pace of the draws by about 10 to 15 percent. With about a dozen loans
for $10 million each in the FY 2002 list, this will help a great deal. But, it is not only these loans
that we'd like to see paced a little differently.
The third way you can help is to de-obligate funds that you are certain that you will not need and
to do this as soon as possible. By Jetting us know that you will never draw these funds, we are
able to obligate them to other projects. Normally, we find this out during the close-out process.
This information will help us manage the fund better.
It has been a pleasure working with you in the past, and we look forward to working with you in
the future. Any assistance you can provide us will allow the Board to maximize the use of its
resources and expand its ability to assist additional jurisdictions.
Please call me at (360) 725-50 I 0 if you have any questions. I'd welcome the opportunity to
explain how all of these factors work together and how important your role is in making the
whole system work at its optimum. You can also reach me by e-mail at
john.larocgue@pwb.wa.gov. I look forward to hearing from you.
If I'm not immediately available to answer your questions, please contact Leslie Hafford, your
Regional Account Representative at (360) 725-5007.
Sincerely,
John LaRocque
Executive Director
Enclosure
Borrower:
Project Name:
Loan Number
Face Amount of Loan:
Draw Estimate Form
MARYSVILLE
WASTEWATER TREATMENT PLANT UPGRADE
PW-01-691-PRE-114
$1,000,000.00
Balance Available For Disbursement:
(Draws Processed Through 1/14/02)
$1,000,000.00
Projected Draw Amount Projected Draw Date
Next Draw
Subsequent Draw
Subsequent Draw
Subsequent Draw
Subsequent Draw
Subsequent Draw
Total Future Draws
Please return this form by January 31, 2002 to:
John LaRocque
Executive Director
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
FAX 360 664-3029
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
Nov.ember 1, 2001
Mr. Robin Nelson
City of Marysville
80 Columbia Avenue
Marysville, WA 98270
Regarding: Public Works Trust Fund Loan Agreement
Number PW-01-691-PRE-114
Dear Mr. Nelson:
Enclosed is a fully executed copy of Public Works Trust Fund Loan Agreement Number
PW-01-691-PRE-l 14 between the Public Works Board and the Marysville. Please keep
this copy with other local records related to your approved Public Works Trust Fund
project.
If you have any questions please call, Leslie Hafford, your Regional Account Executive,
at (360) 725-5007 or you may call me at (360) 725-5004.
Sinc_vrely;
~ ~B:u~tz2:%;~2__c:><;=:~
Contracts Manager
SB:sb
Enclosure
J
I:\Contracting\Contracting Lettcrs\PWTF Executed LA.dot
Administrative services provided by the Office of Community Development
(360) 725-5000 fax (360) 664-3029 web site: http://www.crab.v.ia.goV/pwtf
Wasb ,;ton State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
October 2, 2001
Mr. Robin Nelson
City of Marysville
80 Columbia Avenue
Marysville, WA 98270
Regarding: PWTF Pre-Construction Loan Agreement Number
PW-01-691-PRE-114
Dear Mr. Nelson:
Enclosed are the original and two copies of the Public Works Trust Fund Pre-
Construction Loan Agreement, PW-01-691-PRE-114, between Marysville and the Public
Works Board. The agreement details the terms and conditions that will govern the
contract between us, which includes the project's Scope of Work and an Attorney's
Certification as formal attachments.
Instructions for drawing the loan funds are included, as are the necessary forms for the
first draw. The loan agreement specifies that the first 75 percent of the loan may be
disbursed within 30 days of the date of execution of this agreement. It is recommended
that you submit the first voucher form with the executed agreements and related
documents.
The face amount of the loan is $1,000,000.00. A change in any element of the loan
agreement will require an amendment and may necessitate an adjustment in the loan
amount or the interest rate.
Please review the terms and conditions of the loan agreement carefully, as well as the
attachments. Please note -Section 4.09 must be filled out before the loan can be
executed. Also, please provide the account name information in the space provided on
page five, Section 4.07.
Administrative services provided by the Department of Conununity, Trade and Economic Development
(360) 586-4172 FAX: (360) 664-3029 Web Site: www.crab.wa.gov/pwtf
Robin Nelson
PW-01-691-PRE-114
Page Two
When you have obtained the appropriate signatures, including the Attorney's
Certification, please return all three of the agreements to the Public Works Board. The
Board representative will sign the loan agreements and one fully-executed copy will be
returned for your files.
If your project involves utility work, you are encouraged to review your applicable
comprehensive plan to assure compliance. Under Washington law, some utilities may
not engage in constmction unless such work is in compliance with the system's
comprehensive plan. Consultation with your in-house legal advisor or your bond counsel
may be warranted.
The Washington Administrative Code (WAC) 399-30-060(5) requires the loan
agreements be signed by you and returned to the Board within 90 calendar days of the
date of this letter. Failure to comply with this section may result in your loan offer being
withdrawn.
We are looking forward to working with you over the course of your successful public
works project. If you have any questions about the loan agreement, please call me at
(360) 725-5004. You may also call Leslie Hafford, the Regional Account Executive for
your area at (360) 725-5007, or by e-mail at Leslie.Hafford@pwb.wa.gov.
OCT-02-2001 11:13 PW ADMIN CITY OF MSVL
Fax
To: Su. '::if'...~ F-
Fauc 3~c> ~2'.'. 3oz 9' Pag-
Phon9: ~
Ra:: CC:
Remarks:
0 Urgent
350 551 5182 P.01
Cify of Marysville .
80 Columbia Avenue
Macysv.ille, WA 98270
Phone (360) 651-5100 Fax (360) 651-5182
iJ>~~ ~~e..~
5
I 01 ::2 Lo/_ r 1
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
August 10, 2001
MR. ROBIN NELSONS
MARYSVILLE
80 COLUMBIA A VE
MARYSVILLE WA 98270
Dear MR. NELSONS:
I am pleased to inform you that the Public Works Board approved your Pre-Construction
Loan Request for the WASTEWATER TREATMENT PLANT UPGRADE project. The
contract is being prepared and will be sent to you in the near future for execution. I
encourage you to review the documents carefully, sign, and return them as soon as
possible.
If you have any questions about the contract or need additional information please
contact your Regional Account Executive LESLIE HAFFORD at (360) 725-5007.
Once again, congratulations, and we look forward to working with you on this project.
Sincerely, -, _/,
, /;/I ( 1' J ,, ___ ,,e£:,/ -r i r:r"'i~-1--~ l~hn ;:~:cque I --
1nterim Executive Director
Administrative services provided by the Oflice of Community Development
(360) 725-5000 FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
Washington State
Public Works Board
Post Office Box 48319
Olympia, Washington 98504-8319
June 19, 2001
To:
From:
Subject:
Public Works Trust Fund Loan Applicant
~LaRocque ~ce and Operations Manager
Receipt of Your Application
I am pleased to inform you that we have received your application for the 2002 Public Works
Trust Fund Construction and Pre-Construction Loan programs. The Board received 127
applications requesting $298.2 million in infrastructure funding. There is between $100 million
and $13 5 million available for loan funding this cycle.
Board staff will review the applications during June and July to determine project eligibility and
application scores. At its Regular Meetings scheduled for August 7 and August 21, 2001, the
Board will consider the ranked applications and formulate a list of projects to submit to the
Legislature for approval. The list willbe officially submitted in late October as part of the
Board's Annual Report. The Legislature will consider the Board's recommendation next
session, and staff will execute contracts for approved projects by April 2002.
I encourage you to check our website frequently at www.pwb.wa.gov for updates on the
application review process.
If you have any questions, please call your Regional Account Executive, or me at
(360) 725-5010 or e-mail: john.larocgue@pwb.wa.gov.
JL:ejr
l:\Applications\PwrnPwrF Co11structio11\Cvrresponckncell002\receipt 2002 June 19.doc
Administrative services provided by the Office of Community Development
(360) 725-5000 FAX: (360) 664-3029 Web Site: www.pwb.wa.gov
Leslie Hafford
From:
Sent:
To:
Subject:
SECTION II.doc
Kevin Nielsen [KNielsen@ci.marysville.wa.us]
Tuesday, June 26, 2001 3:33 PM
Leslie.Hafford@pwb.wa.gov
Preconstruction Form
Here is the preconstruction information you requested. If
there is anything else you need please email me at
knielsen@marysville.wa.us.
Thanks for your help!
Kevin
1
?ublic Works Board
Public Works Trust Fund
Pre-Construction Loan Program
Project Close-Out Report
Loan Agreement Number: PW-01-691-PRE-114
NOTE: This report shall serve as a contract AMENDMENT for determining the final loan amount,
interest rate, and local share and shall be attached and incorporated into the loan agreement. The
report accounts for funds associated with the Public Works Trust Fund Loan Agreement's Scope
of Work. Costs outside of the Scope of Work are not.accounted for by this report.
CITY OF MARYSVILLE
80 COLUMBIA AVENUE
MARYSVILLE, WA. 98270
J ~ / ... • & {y,. ~' () ~f
NameofCiefExecutive Officer:
Title:
NOTE: This document is to certify that the project, as described in the Public Works Trust Fund Loan
Agreement's Scope of Work, is complete and has metthe Public Works Trust Fund planning
standards.
SECTION 1: Estimated and Actual Pro.iect Expenditures by Cost Category.
COST CATEGORY ESTIMATED . ACTUAL
Engineering A. $922,978 H $ 922,978.00
Environmental Review B. 52,265 I. 52,265.00
Land/ROW Acquisition c. J.
Other Fees D. K
Contingency E. 200,000 L. 200,000.00
Public Involvement/Information F. 24,757 JV 24,757.00
TOTAL PROJECT COST G. $1,200,000 N $ ..
1, 200 '000. 0( ./
I Return this worksheet with Close-Out Report
WORKSHEET FOR CALCULATING THE FINAL DRAW/MATCH
Unlike the first two vouchers, the Public Works Board staff is unable to calculate the amount of the final draw. Two
variables essential to the calculation are known only by the jurisdiction, i.e., the actual total eligible project cost and the
interest earned on the PWTF funds. The worksheet provided here is designed to assist the jurisdiction in calculating the
amount of the final draw.
Worksheet:
Step !.
Step 2.
Step 3.
Step 4.
Step 5.
Step 6.
Step 7.
Step 8.
Step 9.
Identify the Actual total eligible project cost.
PWTF contract's face amount.
Identify the Actual local fuuds used as match*
Identify other funds (federal or state grants)) used for project costs.
Balance of eligible project cost (subtract line 4 from line 1).
Multiply line 5 by 85%, 90%, or 95% as set defined in the "Disbursement of Loan
Proceeds" section in the loan agreement
Identify interest earned on PWTF funds.
Subtract line 7 from line 6.
Enter the lesser of line 2 or line 8 (or a local option of an elective amount less than both line
2 and line 8).
Step 10. Amount drawn from the project's PWTF allocation to date.
Step 11. To calculate the final draw amount for the project, subtract line 10 from line 9
Step 12. Percent oflocal share (divide line 3 by the sum oflines 3 & 9).
I *Eligible Costs .
I Eligible costs may be considered local share 12 months prior to Loan Agreement Execution Date:
Local Funds Included: • All loans (state, federal, and local)
• Locally _generated revenue
Local Funds Excluded: • Interest earned on PWTF funds
• All grants
!. 1, 200, 000. 00
2. $1,000,000.00
3. 200,000.0G-
4. .00
5· 1,200,000.00
I 85% I
6· 1,020,000.00
7. 1,094.00
8. 1,018,906.00
9.
1,000,000.00
10. $750,000.00
l l. 250, 000. 00
12. 16 %
.
•
. ...
10/30/00
SECTION 2: Certification
The chief executive officer of the jurisdiction certifies that:
• To the best of his/her lmowledge, the data provided in this report is true and correct as of the date
indicated below;
• Records supporting the information provided in this report are on file and will be made available by
the jurisdiction upon request; and
• There are no outstanding liens against this project
Date
Date
otary Pub ·c
State of Washington
LILLIE LEIN
MY COMMISSION EXPIRES
Jul 1 2005
~ ~ ~ ~5 rrz:; :r~~ )b)
~l[l)ll,lM!I:: 11\YQiLc:lfil:i?l IBJQi~lfil~
TRANSMITTAL LETT
m ~~A:~ ~~)'.:: W: ro PROJECT:
DATE:
To:
City of Marysville Waste Water Treatment Plant
August 5, 2002
Leslie Hafford
Washington State Public Works Board
P.O. Box 48319
w [OJ fol If, U~ W llJ )('J )!\ ~ llJ g J& JR(~
Olympia, WA 98504-8319
ATTENTIO Leslie Hafford
I am sending the following via:
v' Attached Under Separate Cover
v' VS mail
Document status:
Preliminary
v' Final
Number of Pages per set
1 1
Facsimile
v' Original
Copy
Notice To Proceed Bio
These are transmitted as checked below:
As requested
v' For your use
Remarks:
For review and comment
Hand Carrier
Confidential
Other
Description
Solids Caicos Corporation
No exception taken
Subm __ copies for distribution
. CITY OF MAR.L SVILLE PUBLIC WORKS D1.-ARTMENT
ENGINEERING DMSION
'l ,, .. , , I •' "'•"'·· ••• ~~-!~
:1 . t ' ' ! ; I ' : I I ~ I \ ' l : ' I ~ I ~'
" l ' ' •••
To: Caicos Corp.
Project Name: Biosolids Removal
Description ofW ork : Removal of 4300 Dry Tons ofBiosolid;
Amount ofContract:_ $888,273.23 including sales tax·
You are hereby notified to commence work on the referenced contract on or before
July 25. 2002 · • and shall fully complete all
work of said contract within 60 days thereafter. The
completion date for all work is therefore S~teinber 22. 2002
The contract provides for an assessment of liquidated damages fOr each consecutive day
after the above established completion date that the work remains incomplete. The
method to calculate liquidated damages is set forth. in the conlract documents.
Dated 25th day of July 2002
By.~;:j~~
Title: ~l@uc... kY<;(J+.? S'" u?"J:
ACCEPTANCE OF NOTICE
Date:
TOTRL P.02
"' '--' '-'L. . 1--' , <....Ul:.J<.... ~:; 0:::... " ..:J.,:J/ I' I l.,H.ll.,U.:J L.Ji-MSUL PW
City of Marysville
Fax
To: DaveBeny From: Kevin Niel>en
Fax: 206-842-9687 Pages: 2
Phone: 206-842-9678 Date: 725/2002
Re: BioSolids Notice to Proceed CC:
D Urgent 0 For Review x Please Comment x Please Reply · D Please Recycle
Dave,
Please find to follow your NOTICE TO PROCEED for the 2002 Bio Solids removal project.
Your signature is ncede.d and then fux it back to our office@360.651-51821fyou should have
any questions please call.
Sincerely
Yvonne Klassen
Engineering Project Assistant
Created on 07126/02 9:05 AMG:\USEF!S\Y110nne~
S0004 BloSolldG Remowl Caicos Corp\Fax Notice to
Prcceed.doc Pa,g• 1
ril 12510!2.
INCORPORATED 1891
August2, 2002
Leslie Hafford
Public Works Board
210 11 1h Avenue
PO Box 48319
Olympia, WA 98504-8319
Dear Ms. Hafford:
City Clerk
Enclosed please find the fully executed final voucher and close-out report for
Public Works Trust Fund Pre-Construction Loan No. PW-01-691-PRE-114.
If you have any questions or need additional information, please contact Project
Manager Kevin Nielsen at 360-651-5100.
Sincerely,
Gerry Becker
City Clerk
GB/II
Enclosure
cc: Kevin Nielsen, Project Manager
fo!~~~!l\11)_~~
~1 AUG O 5 2002 10
~1))J!Jl,lLRC il\IQ!ili\~@ IB\QiliH\\~
4822 Grove Street+ Marysville, Washington+ 98270 + (360) 651-5000 +FAX (360) 651-5033
STATE OF WASHINGTON •'
' ·' '' AGENCY u.si= ONL y ' ·'
FORM
A19-1A AGENCY NO. , 1 CONTRACT NO. OR "GA AUTH. NO.
INVOICE VOUCHER 103 I PW-01-691-PRE-114
.J==U c==-:.u f--=-.,.,,.-=-~-,.......:A_.:.:G=.:E:::Nc:_C=-· Y::..., _:_:N::...A:::M.:.:E=---~--'---"----ffij] ,~,-Nca~...-R-U_C_1'._10_N_S_TO-V:-EN_D_O~R~·~O~R-C~L~A~IM~A~N~T-.:-, --~
Public Works Board J In ti@ absence of a detailed lnvoice, submit this form to claim payment
210 11th Street C'-J Jr materials, merchandise or services. Show complete detail for each item.
Post Office Box 48319 g 11",QI
VeNlor's Certificate: Olympia, Washington 98504~8319 (""--J
LO I hefeby certify under penalty of perjury that the items and totals listed
. VENDOR OR CLAIMANT (warrant is to .b<i pa
o 1ereirf®'e proper charges for materials, merchandise or services furnished
to t~State of Washington, and that all goods furnished and/or services
CITY OF MARYSVILLE
80 COLUMBIA AVENUE
MARYSVILLE, WA. 98270
FEDERAL l.D. NO. OR SOCIAL SECURITY NO.
91-6001459
<;~\-~ 1.--C:<, ~ _.(
Robin D. Nelson P.E.
r IO(j) fEe;)'"(CE DATE RECEIVED
-Y/ '"6,/ (J L
DATE ' DESCRIPTION QUANTITY 'UNIT PRICE AMOUNT
' ', '' ,, ',
PW-01-691-PRE-114 i'.'.:11-lu c:A \ t drf\SE,,
Total Final Voucher '?Ylt:),Od-! ~
Loan Amount ' $1,000,000.00
Previous Draws $750,000.00
Balance $250,000.00
.
Total Final Voucher (f\ ?:r \-::Jr ff;) $
250,000.00
. ' -
PREPARED BY (Fiscal) .!1, /l{A-' -DATE f,fk~EftAARn 0\
hL ///hr-.J/ DATE ) g;f
C'-Z! az__J r tJJ /~ "t' /'.l /[/
DOC DATE CURRENT DOC J!P REP"DOC NO /. ; VE~DOR N ME E~/ ./ 'bEt,~Sjfj:.MESSAGE i.£ c:2 3 q ., 7~
tT r6J I PR.,c /l
M SUB 5wVt 70~ tf3 ;;J -"I TRANS 0 APPN PROGRAM SUB SUB INVOICE GENERAL
SUF CODE D FUND INDEX INDEX OBJ OBJ CNTY CITY PROJECT AMOUNT NUMBER LEDGER
~.,,, (Jc:' fu"rr oJ rJ(l.._ C) f'(l \ ~ <e-0 6 >.!"{../ t:;/)/ LQ//Jl/ ft:,S""~
/-5 i'1
APP.Y:2,ED FBR PA~ "T BY FfJ?AL
DA-rg I 9 //' ,__,, WARRANT TOTAL -· -,,;J. £>0, {)Oi!J. «) --A ' , I , I '
.,; ...
FORM
A19-1A
STATE OF WASHINGTON . i~i::~i~~ii~1~~1~::ief:~i~~:~:.;~!;;:m:1;:it,'~'.
INVOICE VOUCHER 1030 I 001 .
ATTN: Public Works Board
Post Office Box 48319
Olympia, Washington .98504-8319
VENDORl:oRi.CIY>.IMANTi wai#ntrlslo be
MARYSVILLE
80 COLUMBIA A VE
MARYSVILLE , WA98270
FEDERAL tD. NO. OR SOCIAL SECURl1Y NO.
91-6001459
I tN::>.1l~f!Q[J<Jff§)iT.O;iVEfl.[)OR;OgJ.Ci:p..fAfJ1.fJT!im'Y··,'> =.<J
In the absence of.3. detailed invoice, submit this form to daim ·payment:
for materials, merchandise or services. Show a:xnplete detail for each
item. ·
Vendor's Certificate:
I hereby certify under penalty of perjury that the items and totals listed
to th~ State of Washington: and that au good~ fum.ished and/Or services
rendered have been provided without discrimination because of age, sex.
marital status, race, creed, color, national ori , handicap, religion; or
Vietnam era or disabled veteran status.
BY . DATE RECENEO
. ':'DESCRIPTION \i'tOOANTmY'' ·, . UNITPRICE
Public Works Trust Fund
Loan Number PW-01-691-PRE-114
LOAN AMOUNT ................................................................... . $1,000,000.00
$750,000.00
$250,000.00
FIRST DRAW
BALANCE
TOTAL FIRST DRAW
PREPARED BY (FISC3~~ n~ -
DOC DATE cu7i;~~D.£_CP-:O
M
TRANS o· APPN PROGRAM SUB
SUF CODE D FUND INDEX INDEX OBJ
.::l :J '.2. O)lr l§f-'t". ('., ')r 00 AJA
81'1
.
APPRO~OR. ey~EITT,EX;F~CAL ~
J
Approved CTEO Fann A19-1A (10/15/95)
$750,000.00
,,
DATE j _ 1sE~I'?
<//! 1//,n ; }"''}':
p v r:_v DATE 5 / 2 '//o-z......-.-
RCfDO<tNO /O~?d. VE~~:Yt ~Ef!'f.57-00 'f7tNDOR MESSAGE
/J/ r-. /{wi.,, ·~ -
SUB
SUB INVOICE GENERAL
OBJ CNTY CITY PROJECT . AMOUNT NUMBER LEDGER
'1Po1 '7 \'o. '<ru 5()/69///'f 10s,;z..
.
DA~E b g !tJ 7--WARRANT TOTAL 75'0, OO[). ~CJ
I I .
I<
FORM
A19-1A
STATE OF WAS. jTQN
INVOICE VOUCHER
.AGENCY NAME
rTN: Public Works Board
Post Office Box 48319
Olympia, Washington .98504-8319
ENDOR;OR\Cl:AlMANT•(warrantls to .. be oavable to) ,.
MARYSVILLE
80. COLUMBIA A VE
MARYSVILLE , WA 98270
~OERAL l.D. NO. OR SOCIAL SECURITY NO.
11NsrRu.r:;norvsrowENooR0RcLA1MANr: ;::m;, u <I
In the absence of.a detailed invoice, submit this form to daim payi:nent
for materials, merchandise or services. Show complete detail for each
item.
Vendor's Certificate:
I hereby certify under penalty of perjury that the items and totals listed
to the State of Washington, and that all g s fUmished andlor services
rendered have been provided 'Nithout scrimination becaus·e of age, sex,
marital status, race, creed, color, na · nal orii(in, handicap, religion, or
Vietnam era or disabled veteran s. / """-
By: /~UY
(Sign in ink)
Mav 17 2002
/ (11~e) / (Date)
DATE RECENED
\. \ J /
DATE·•;·<!''.'·' · ..... ·.A w:l>~,'\~ESCRIPTION' \ ' /' ·+'f.I ,.,. ·ouANTITY 1· UNIT PRICE I •·'!'''·'' ·, '"'"'" .,.. ! . ·--:1.·' .. · ·,~,'~\ . :
AMOUNT'
$1,000,000.00
.oo
/
'REPARED BY (Flscal) / DATE I SERVICE AREA APPROVAL DATE
JOG DATE CURRENT DOC NO REF DOC NO VENDOR NUMBER VENDOR MESSAGE
M SUB '
TRANS o· APPN PROGRAM SUB SUB
SUF CODE D FUND INDEX INDEX OBJ OBJ CNTY CITY PROJECT
.
.
APPl'<OVED FOR PAYMENT BY FISCAL DATE
Approved CTED Form A1S-1A (10115195)
AMOUNT ·
WARRANT TOTAL
INVOICE
NUMBER
GENERAL
LEDGER
Public Works Trust Fund
Instructions for Completing Vouchers
Pre-Construction Loans
Section 4.03 of the Loan Agreement describes the two points at which portions of your
loan will be disbursed to you:
1. Seventy-five (75%) of the loan may be disbursed upon execution of the loan
agreement;
2. The final portion of the loan may be disbursed upon project close-out.
Attached is an invoice voucher for the first draw. This voucher reflects 75% of the
approved loan. It should be signed and dated by the individual authorized to sign
vouchers by your jurisdiction. Send the voucher to the Public Works Board at the
address on the voucher. Be sure to keep a copy of the voucher for your records. You
should receive your funds approximately 14 days from the date you mailed the voucher to
the Board.
FORM.
A19-1A
STATE OF WASHINGTON
INVOICE VOUCHER
ATTN: Public Works Board
Post Office Box 48319
Olympia, Washington .98504-8319
VENDOR~OR\C.i!AlMANTilwait'antilslobe. o:i\(aple<to\<
MARYSVILLE
80 COLUMBIA A VE
MARYSVILLE , WA98270
.
l.tN!;T;Rl!G:HO.ff§i<TQ;\VEl'f[)OR;ORJ.C~fMJV'fTf P:!Nt'<liW! :·:·.4
In the absence of.3 detailed invoice, submit this form to daim ·payment
for materials, merchandise or serVices. Show complete detail for eadl
item. ·
Vendor's Certificate:
I hereby certify under penalty of perjury that the items and totals listed
to the State of Washington: and thai au goods fum"ished and/Or services
rendered have been provided witho.ut discrimination because of age, sex.
marital status, race, creed, color, national origin, handicap, religion; or
Vietnam era or disabled veteran status.
By:
(Sign in ink)
(TIHe) (Date)
FEDE.fW_ 1.D. NO. OR SOCIAL SE;CURITY NO. I RECEWEDBY I DATE RECEIVED
PREPARED BY (F"iscal)
DOC DATE
M
TRANS 0
SUF CODE D FUND
.
···•.f'm.ESCRIPTION
VOUCHER#!
Public Works Trust Fund
Loan Number PW-01-691-PRE-114
LOAN AMOUNT .................................................................. ..
FIRST DRAW
BALANCE
TOTAL FIRST DRAW
·DATE
CURRENT DOC NO REF DOC NO.
SUB
APPN PROGRAM SUB SUB
SERVfCE AREA APPROVAL
VENDOR NUMBER.
$1,000,000.00
$750,000.00
$250,000.00
$750,000.00
DATE
VENDOR MESSAGE
INVOICE
INDEX INDEX OBJ OBJ CNTY CITY . PROJECT . AMOUNT NUMBER
. .
APPROVED FOR PAYMENT BY FISCAL DATE WARRANTTOTAL
Approved CTED Form A1G-1A (10115195)
GENERAL
LEDGER
Total Need score: 32 Total Effort score: 54 Total score: 86
Evaluator: ! CAG
Name of Jurlsdiction:---dty of Marysville
----- - ----------------------
SEWER -WWTP Upgrade and expansion
Application Need
Section IV-A: Maximum of 6 Points
Bridge/Road Water Sanitary Sewer Storm Sewer Solid Waste
Principal Arterial 6 Supply or Source 6 Treatment 6 Storage Detention 6 Reduction or 6
Primary Recycle
Minor Arterial 5 Supply or Source 5 Interceptor 5 Treatment 5 Remedial 5
Secondary
Major Collector 4 Treatment 4 Pump/Lift 4 Interceptor 4 Final Disposal 4
Minor Collector 3 Storage 3 Collector 3 Collector 3 Transfer 3
Local I Other I Transmission 2 Other 1 Other 1 Other 1
Distribution 1
Other 1
Comments:
Existing Documented -Clear -People Performance Environment Growth/
Potential Undocumented Unclear Economy
Existing Documented Clear 22 19 16 12
Existing Documented Unclear 19 17 14 11
Existing Undocumented Clear 14 12 10 7
Existing Undocumented Unclear 11 10 8 6
Potential Documented Clear 17 14 12 9
Potential Documented Unclear 14 12 10 8
Potential Undocumented Clear 9 7 6 4
Potential Undocumented Unclear 6 5 4 3
No Answer 0 0 0 0
Score: 14
Comments: Project will address new NPDES permit limits, and capacity problems. Duringh:lghnver flow,
city discharges into Steamboat Slough. During low flow, project will send effluent to city of Everett, and
combined flow of Marysville, and Everett, will be conveyed to a new joint-use outfall in Port Gardner Bay.
This will enable them to bypass the Snohomish River system altogether during a large part of the year.
Currently, the city of Marysville is not able to meet the new NPDES limits. In addition, the system will need
to be upgraded to meet the increasing flows and organic loads resulting from growth. Project will have a
positive impact on the ESA and the Snohomish river.
--------------------------------------
0 points
Fixes all the need items that it could with the fonds available 6
ix es some but not all of the items 3 points
ixes none of the items 0
estorative Points (maximum of 3 points):
Score: 12
Comments:
!Changes made to system in past five years ( 1996-2001) that improve the system's reliability and or performance.
!Changes made to system in next five years (2001-2006) that will maintain or improve the system's reliability and performance. Maximum of 8 points.
estorative: If the system has not completed appropriate improvements, why?
Activities Past
Item-statement YIN Date Impact 1 YIN 1 Score
1 I Renewal and Replacement Program Yes 1998 Cost benefits, avoided claims I Yes 13
2 I Pretreatment Program Yes 1996 Reduction in grease build-up in collections system l Yes 13
3 I Computer generated recurring maintenance pro gram Yes 1996 Extends the life of our equipment I Yes 13
4 I Sanitary Sewer Flushing Program Yes 1996 Claims for sewer backup decreased I Yes 13
Total Past M & 0 Score I L
Comments:
Activities Future
Item-statement YIN Date Impact
1 I Expansion of pretreatment program Yes 2002 Reduced loading to treatment facility Yes
2 I Expansion of our Sanitary Sewer Flushing Program Yes Every2 Fewer blockage/backups in their collection system, Yes
years fewer claims for damages
3 I Enhancement of our outreach program (A&F?) Yes I 2002 No this is whatit does I No
4 I Mainenenace program I job standards (A&F?) Yes I 2001 Extends the life of the system I Yes
12 -4
Total Future M & 0 Score I 7
Comments:
#1, 2, are expansions of past activities?
Total M & 0 Score I 19
1) Describe distinct modifications made to the system in the past five years (1996-2001) that improved its financial or administrative status.
) Describe distinct modifications made to the system in the next five years (2001-2006) that will maintain or improve its financial or administrative status. ~ Maximur
f 8 points.
estorative: If the system has not completed appropriate improvements, why?
Activities Past
Item-statement YIN Date Impact. YIN Score
Comprehensive sanitary sewerage plan Yes 1997 Comply with DOE requirements Yes 3
2 I Lab Certification and Quality Control Program Yes I 1996 Savings of $25,000 annually for the city by being I Yes I " .
able to run their own testing
3 I Community Outreach program, new staff, customer service Yes I 2000 I As a result, complaints are tracked on a map, and I Yes
rep, used in maintenance
Yes I 1998 I Reduce# of bills being thrown out, cost savings in I Yes 13 4 I Utility Bill re-formate
postal expenses
Total Past A & F Score I 12
Comments:
Activities Future
Item-statement YIN Date Impact I YIN I Score
Comp Sanitary Sewer Plan Update Yes 2003 No that is what it does No
2 I Utility Rate study Yes Annually No that is what it does No
3 I Energy Audit Program Yes 2002 Takes advantage of cost savings Yes
4 I Financial Management Software Yes No That is what it does No
4 1
Total Future A & F Score I 6
Comments:
TotalA&FScore I 18
1) Describe distinct capital improvement micfefo the system in the past five years (1996-2001) that maintained, improved, or expanded the system.
12 points.
) Describe distinct capital improvements made to the system in the next five years (2001-2006) that will maintain, improve, or expand the system .. -Maximum of
Is points.
estorative: If the system has not completed appropriate improvements, or is not planning to, why?
Activities Past
Item-statement YIN Date Impact YIN Score
1 Allen Creek Lift Station Elimination Yes 1997 Reduction in routine Maintenance (5 hrs a week) Yes 3
2 I LID No 69 Sanitary Sewer Improvements Yes 1998 No No 2
3 I 88" Street Lift Station Yes 1998 Increased revenue from co=ercial development, Yes 13
and collected $500,000 in utility fees -growth pay
for growth
4 I Sunnyside Trunk D Phase I Improvements I Yes 11998 No I No 12
Total Past Capital Improvement Score I l O
Co=ents:
Activities Future
Item-statement YIN I Date Impact
1 I WWTP Expansion and Effluent Transfer (this project) Yes I 2002 Effluent from Marysville and a portion of Everett I Yes
will not go into Snohomish river
2 I Trunk F to A Intertie Yes I 2001 I Reduc.ed man hours, $900,000 savings by not I Yes
replacing
3 I 51" Street Lift Station Rehab Yes 2002 No No
4 I Trunk D Phase II Expansion Yes 2001 No No
4 2
Total Future Capital Improvement Score I 7
Co=ents:
Total Capital Improvement Score I 17
PWTF Pre-Construction & Construction Application Forms
SECTION I: APPLICANT INFORMATION
iPlease indicate which program you are applying for: I PRE-CONSTRUCTION II~li CONSTRUCTiillCJfiSF~f:
Population within Jurisdiction:
Federal faxln#: 1;-ci!Y: .............................................. !!11 . . . -
Project Title:
. .----------.--------,--,---,----
Project Description:
i Congressional District:
Primary system affected by
this project. (Check only
one)
Contact Person:
'.!ailing Address:
Telephone:
Did a consultant prepare this application:
Legislative District:·-----·
Total Project Cost:
··-------------.......................... ..
PWTF Loan Request:
Useful life of the improvement is: -~e~rs:
Are other focal governments servedbythis projectfil1<l7or arepart!C!pating in the
funding of the project? .....
In "YEs";idenilfy them and describeihenatureofiile!r contribuiiOns to the project, including but not limit~dto:-pl;~J1"i~g, ...
construction, financing, maintenance, right-of-way acquisition, or operation of the project. (Required activities such as
permit review/approval, regulatory oversight, etc., are not considered as a contribution to the project.)
r· Hasthe-lOcal government experienced severe fiscal distress resulting from a
1 .. !l.".'.1:1ral disaster or em.ergency public_w_o_r_k_s_n_e_e_ds_? ________ _
.......... -------------------------------_,_ ___________ _
If "Yes," describe the event, when it occurred, and the fiscal distress it caused .
....... -----~--~---~~---! Does this project acquire, expand, improve, or renovate a public water system(s)
i that is in violation of health and safety standards or does it cover the cost of
' extending service to such a system?
C-·-·----·------~--------------------
' If"Yes," identify the system(s) and describe the situation.
j
I
SECTION II: PROJECT FUNDING AND SCHEDULE
A. Estimated Project Costs
Engineering
Environmental Review
Land/ROW Acquisition
B.
Public Involvement/Information
Construction
Other Fees
Contingency ( 20 %)
TOTAL ESTIMATED COSTS
How were these estimates made?
When were these estimates made?
HB 1204 passed during the 1999 Legislative session, requiring funding agencies to report on the costs
of enviromnental projects. An environmental project is defined as:
"Land acquisition, facility construction, or other activity providing environmental protections,
restoration, enhancement, or compensatory mitigation undertaken by state agencies or funded by
.. sta_tefi11a_ncia_la_ssista11cep~()g!(llllS.,,
Does any component of this project meetthis definition?
If "YES", then approximately how much of the proceeds from this
10~11, if a"Yar4~4, "Yi!! h,~ use4 tofu11d th,e e11yiro11111~11tal~()11lPO!l~llts7
Proposed Project Schedule: (Indicate the month and year when the activities were or will be completed)
Environmental Review
Permits Obtained
Land/ROW Acquisition
Preparation of Bid Documents
Award Construction Contract
Start Construction
Complete Construction
Project in Use
C. Project Funding
----i-----------------------------
i1>:>><+,_<:::<,-7;c;y ---, <-:'\<~;-<:_:\<:-::_:;-:t;?£:~~-:-;;;n:::<t-
This PWTF Request I Public Works Board ! 1,000,000 Proposed
!
Other Loan # 1 . .. . . .. ······· 1 ... . . . . .. .. . ... .. . .. .. . ... ........ ......... .. prt;)()()!1Strll(;li()!1
I Othe~~oanih m ==~························· H···································I·······························+ .... ···································.······· !····················································································
~ow
-;.:,'i:.-.... :.-._:::·:::.-.:.::.~:.,,_;.:;,"'~:.: ---0-''il\F:-P--·:CC':_;·':-f:>;};'-/:0·'->:,:"('A/;'·'· ----.y::--·<:<:/iii'j:>!V+:!i?>:./'.'.l-t;:>;fS,±Jl:i:'l;'i:Gl&.28Y':'>:.•Ji:fc:<·-·::cxf;,;J;_:~s<i<:<<>>-<hN<·+'.'"'d;>;~~oo:z::.c I Capital 200,000 In-hand i
preconstruction
!
! Source #2
······~···················;;" . ······································!·· .................................... ;
Source
* Status Funds are either in-hand, proposed, or planned.
• Funds are in-hand if a formal notice of approval or contract for the funds is in place with the funding
source. Local revenue must be in an approved budget to be considered in-hand.
• Funds are proposed if a formal application has been submitted to a funding source, and the funding soi
considers the application or funding request as having been submitted.
• Funds are planned if they are found in a formally adopted Capital Improvement Plan or its equivalent.
**Agreement date Enter the date the agreement was signed or is expected to be signed.
"
SECTION II: PROJECT FUNDING AND SCHEDULE
A. Estimated Project Costs
Engineering
Environmental Review
Land/ROW Acquisition
Public Involvement/Information
Construction
Other Fees (constrn inspect&mgmt)
Contingency ( 20% )
TOTAL ESTIMATED COSTS
How were these estimates made?
When were these estimates made?
HB 1204 passed during the 1999 Legislative session, requiring f ndi agencies to report on the costs
of environmental projects. An environmental project-is define/ as:
"Land acquisition, facility co11structio11, or other activity /oviding env 011me11tal protections,
restoration, enltanceme11t, or compe11satory mitigation utidertaken by st e agencies or fimded by
state financial assistance progra111s." /1
Does any component of this project meei-ifl!Sdefinitioj(? ...
I
If"YES", then approximately how much of the pro eds from this
loan, if_a\'{ar~e~,,villbe l)Se~to __ fl!ll~ t]lee!':'{it()ll e11t~l~()!11l'()llellts?
B. Propased Project Schedule: (Indicate the mont
,'.~.:J:::;~:jili'2£:~JfiilY~~\}i$!4JE1i;;t
Engineering Report
Environmental Review
Permits Obtained
Land/ROW Acquisition
Preparation of Bid Documents
Award Construction Contract
Start Construction
Complete Construction
Project in Use
C. Project Funding
1~ii1~~i:Fii1J' '""""'''1~"~"1f'f~c'"'1 '
Grant #1
Grant#2
Grant #3
Total Grants
;fu~i
This PWTF Request
Other Loan # 1
Other Loan #2
Total Loans
Source #2
Source #3
Total Local Revenue
Other Funds
PWTF Phase $11,000,000 Planned (next cycle)
$22,000,000
Revenue Bonds $17,263,000 planned
$18,263,000
* Status Funds are either in-hand, proposed, or planned.
• Funds are in-hand if a formal notice of approval or contract for the funds is in place with the funding source.
Local revenue must be in an approved budget to be considered in-hand.
• Funds are proposed if a formal application has been submitted to a funding source, and the funding source
considers the application or funding request as having been submitted.
• Funds are planned if they are found in a formally adopted Capital Improvement Plan or its equivalent.
**Agreement date Enter the date the agreement was signed or is expected to be signed.
The Public Works Board staff will calculate local match.
Grants are not considered part of local match.
,,
D. Constraints
Describe any constraints on the sources listed under Question C. Project Funding. (Examples might include
voter approval, receipt of federal grant, or time/match limitations associated with a particular funding
source.)
None.
:.; '
SECTION III: ELIGIBILITY REQUIREMENTS
A. Does the projectlncll!cie repair andlorrepJacemeniofslci"e-servicesewer···
connec;!~ons on Eriva_tely owned !lro!lerty: ... .. ·-__
B. For counties, cities, and towns only:
Has your jurisdiction adopted the local one-quarter of one percent (.25%) Real
Estate Excise Tax (REET) on the sale of real property as permitted by RCW
. ".... . ...... -· . . ." " _, " "-' .. " . _, " "." "•-' -'•" ... " ... " -"···---. " ... -.. ". "" ...... " .. ·"·-------------------·"···-" .................. ·--· --·"
If the answer is "NO", stop here and contact the Public Works Board, at (360) 725-5000
---------------------~-----·· ··-------
. ... ••"-' -·---"-----------"-----··-"·------"·" ....... -·-··----------------"-' _, "." "." .. "." "." .. ·"·"·· ........ " .... " . "•-' ... " .. " " ··"·"· " . _, ."""""-' " ··---___ ,. __________ _
C. For J uris_dictio 11s :i'l'11llli11.~_l11l~er t~~ (;Ea.1Vt~.1V1a11:i~e111e11t ~ct .... ··--··········
In order to be eligible for funding, all counties, cities, and towns planning under the Growth Management Act (GMA) must
have adopted their Comprehensive Plan and Development Regulations by the Act's designated deadlines or the PWTF
application deadline, whichever is later (RCW 36.70A.040). This also includes having no Findings of Non-Compliance or
Invalidity Orders pending. For questions regarding your GMA status, contact the Growth Management Unit at (360) 725-
3045. (Public Works Board Staff will be verifying GMA conformance)
D. For Jurisdictions Not Planning under tlie'G'ro;i!J. iVfanagement Act
I. Check all systems owned
by the jurisdiction.
3. Do the Capital Facilities Plans meetall requirements found below?
Ifyou ltave answered "NO", to questions D
Stop here and contact the Public Works Board, at
Planning requirements for jurisdictions not planning under the Growth Management Act
a. The JUnsd1ction has adopted plans for all ofthe systems
it owns.
b. The plans provide an inventory of major system
components, show their locations and capabilities, and
assess the overall capital needs for the systems.
The plans identify, prioritize, and coordinate major
capital improvement projects over a six-year period.
c. The plans estimate capital project costs and/or identify
financing alternatives for each project identified.
d. · The plans have been updated in the last six (6) years.
(The Board recommends at least once every two years.)
e. The planning process provides opportunity for early and
continuous public participation.
f. The plans must be consistent with and be elements of
the Comprehensive Plan formally adopted by the
governing body of the local jurisdiction.
g. The plans must be consistent with the Comprehensive
Plans of neighboring jurisdictions.
h. The plans must forecast future needs for the capital
facilities; show location and capabilities of expanded or
new capital facilities.
----------------·---------
The Board requires that special purpose districts show. consistency with the Comprehensive Land
Use Plans ofthejurisdiction(s) in which they provide service.
E. For special purpos_e_dis-trki:.s within counties, cities,-or to,vnsTnvolved in Growth Management planning.
The LegislaturerequiresthePubiicWorkSBoardia''calleci'iize]olia>vingdaiG.(This data has no__,., ...
impactonlhf!,eJig_ibilit)! or rating of this application.)
1. Have the time lines for adopting its Comprehensive Plan been met by the
jurisciJc!io11_i_n \Vhich thisdistrict operates?
2. · Ft ave il1eilffien;;;,;; i'or a<lailililgi!.5ne:YeiaiJffieil1'ReguE!iOils1Jeen ·;:;;;;1··
by the jurisdiction in whichthisdistricl()perates?
3. Has the Growih Hearing Board issued a Finding of Non-Compliance or
an Invalidity Order against the jurisdiction in which the district
. operates?
If"YES", when is this expected to be resolved?
SECTION IV: PROJECT NEED (Total Points for Need= 40)
* Inclusion of adult and juvenile
correction and detention facilities
depends on approval of the Legislature
and Governor.
'•:t· 'I
' ~.
In response to the more stringent effluent quality limits stated in its new interimNPDES permit, the City ofMarysville
has begun to implement a Treatment Plant and Conveyance system upgrade that will result in achieving the new permit
limits and address capacity problems at the wastewater treatment plant. The City is seeking funding for the Treatment
plant upgrades for this biennium and will apply for funding of a new conveyance system upgrades to the City of Everett
in the following biennium.
The City intends to continue discharging to Steamboat Slough during periods of higher river flow (more dilution) to
minimize overall system operating costs. However, during periods oflow river flow, the City will construct and upgrade
its effluent pump station and new effluent force main to the City of Everett wastewater treatment plant. From there, the
Marysville flow will be combined with flow from Everett and conveyed to a new joint-use outfall in Port Gardner Bay,
owned by the City of Everett and Kimberly Clark Corp. The Everett/Kimberly Clark conveyance project is cLtrrently
under design. By this means, the Marysville (and Everett) effluent will bypass the Snohomish River system altogether
during a large part of the year. This will have a significant positive impact on the entire Snohomish River ecosystem.
I. The City of Marysville discharges treated wastewater effluent to Steamboat Slough, a branch to the Snohomish River
estuary. The effluent is required to meet the water quality limits from the revised 2000 NPDES permit that was recently
issued by Ecology based on the results of a TMDL study on the Snohomish River. With the existing plant, the city is
unable to meet the following revised permit limits:
• Ammonia: This is a new parameter in the permit. Recorded 1999 data indicates ammonia concentrations as high as
850 pounds per day (ppd) would have exceeded the low-period maximum daily limits of 403 ppd for 8 out of the 12
months.
• CBOD: The plant violated its 25 mg/L monthly CBOD permit limit in July of 1998, January and May of 1999, with
CBOD limits ranging from 27-30 mg/L.
• TSS: The 30 mg/L effluent TSS limit was violated in July of 1998 with concentrations reaching 40 mg/L. TSS
concentration limits were reached three times within the one year of98-99.
• Fecal Coliform Count: Fecal coliform limits do not change under the revised permit. The plant has recorded effluent
fecal coliform concentrations of250/100 ml (monthly average), exceeding the monthly limit. Required modifications
to the existing lagoon systems may result in increases to the fecal coliform counts in the disinfection process.
• Chlorine residual: The previous permit did not establish limits for chlorine residual. Historical data reveals effluent
chlorine residuals almost reach the new interim and final limits, with concentrations ranging between .07 mg/L
(monthly average) to .18 mg/L (monthly maximum) The existing chlorine disinfection system will be upgraded to
meet peak flow conditions. Conversion to an UV disinfection system is also anticipated, pending results of a pilot
test program to be conducted this year.
The interim and final NPDES permit limits for Steamboat Slough and the permit limit violations necessitate significant
treatment plant upgrades to meet the regulations and provide adequate treatment capacity at the plant.
2. The treatment plant upgrades need to accommodate the increasing flows and organic loads resulting from the growing
population in the City. The City of Marysville has experienced significant growth in the last two decades. The
Washington State 1990 Growth Management Act (GMA) established the Marysville Urban Growth Area (UGA), which
identifies areas that are serviced by the City's sewer system. Two new areas have been identified as areas that could be
served by the City's sewer system; the eastern portion of the Tulalip Reservation and the southern portion of the City of
Arlington, near the airport. Currently, the City's wastewater facility provides secondary treatment and has a maximum-
month design capacity of 6.1 million gallons per day (mgd). The City's wastewater treatment facility currently serves a
population of about 27,300. Projections have the population doubling in the next 20 years to more than 59,000 residents
(1999, Snohomish County Growth Monitoring Report). The City completed a Wastewater Capital Facilities Plan
(Tt/K.CM 2001 ), which included a capacity evaluation of the existing wastewater treatment system and identified that the
head works, aerated lagoons, effluent filters, chlorine contact tank and effluent pump station have inadequate capacity to
handle the City's near-term wastewater needs and through year 2020.
The existing treatment plant and proposed upgrades will determine the water quality of plant effluent that is discharged
and affects the residents, system operation and expenses, and environment.
• 3. Impact on Residents: Upgrades to the plant will accommodate the increase in flows and loads due to the growing
population . Without the increased capacity, the plant will be unable to serve new connections to the sewer system.
• 4. System operation and expense impacts: Currently, collected data indicates the plant is reaching its capacity. This
results in unit processes being operated at full capacity, reducing equipment useful life and increasing operating
costs. Increasing loads require for the continuous utilization of the effluent filters, which require additional
chemicals and enormous increases in operating costs. The existing lagoon aeration system has insufficient capacity
for peak load demands. Furthermore, it is relatively energy-inefficient compared to other aeration systems available.
Considerations will be given to upgrade the existing aeration system.
• 5. Environment and Endangered species im11a-cts:' With increased flows and loads, permit limits are set to reduce
impairment to the waterbodies, which could result in detrimental impacts to the environment and endangered species.
Improving the water quality of effluent that is discharged into Steamboat Slough benefits fisheries resources and
fish/wildlife habitat. Modeling results indicated a reasonable potential to exceed water quality standards at the
Steamboat Slough outfall for ammonia, chlorine, copper and mercury with the 2020 projected flows, which would
result in lethal or sub-lethal adverse affects on the sensitive aquatic species if plant capacity is not increased. Listings
of endangered species near the site include bald eagle, chinook salmon, and bull trout which are impacted by the
quality of the City's wastewater effluent. Projected fecal coliform counts would result in violations that could impact
shellfish harvesting in the waterbodies. Ultimately. the City's project will convey its effluent (along with Citv of
Everett effluent) to Port Gardner Bay, bypassing the Snohomish River system for a large portion of the year.
6. In addition to the Dilution Model studies, additional studies and reports have been conducted that doct1ment the
impacts of the proposed project. The Environmental Assessment (EA) and the State Environmental Protection Agency
(SEPA) checklist has been developed to evaluate potential impacts of the project. Related studies also include the 1999
Snohomish County Tomorrow Growth Monitoring Report and the Comprehensive Sanitary Sewerage Plan (Hammond,
Collier, Wade, 1997)
The project consists of three main elements: Preliminary Design; Final Design and Permitting for the upgrade of the
existing Marysville wastewater treatment facility. In this biennium, the City is applying for funding for the proposed
treatment upgrades designed to accommodate for unallocated (Tulalip) flows and City growth to 2020, as well as
compliance with interim NPDES limits.
Preliminary design activities will finalize the unit treatment processes and general configuration of the facilities to be
constructed. Recommendations in the Final 2001 Wastewater Capital Facilities Plan will be the basis for guiding this
phase of the work. The scope of the preliminary design will include;
• An evaluation and recommendations of alternative configurations for a new treatment facility headworks;
• Finalizing process design criteria, including confirmation and updating, if necessary, of the projected flow and
pollutant loading on the existing wastewater treatment facility
• Analyze electrical and generator improvements and develop a conceptual plan for the process instrumentation and
control and electrical systems
{_ • ) Improvements and expansion of the aerated lagoons, including aeration system
• Evaluate equipment procurement strategies for facilitating the purchase and installation of additional effluent
filtration equipment
• Pilot studies of effluent filters and UV disinfection system.
i ;::-<Effluent pump station modifications "·· '
{_..,.)Improvements to the existing disinfection facilities
• A comprehensive geotechnical investigation to assure that appropriate foundation systems are designed for structural
components and ancillary components of the treatment facility,
• Develop an as-built topographic survey in the vicinity of the facilities included in the upgrade.
• Obtain necessary local construction permits which apply to the plant upgrade
• Preliminary layout of treatment facility processes and ancillary facilities, including plant operations center and new
maintenance facility.
• An updated project cost estimate will be prepared as part of the preliminary design
The scope of the final design includes the preparation of construction drawings and specifications for the upgraded
wastewater treatment facility, which will become the contract drawings during the bidding process. A detailed
construction cost estimate will be developed prior to bidding the project based on the final design drawings and
specification. The final design includes process design criteria, hydraulic profile, process flow diagram; civil, structural,
mechanical, instrumentation and control, architectural, and electrical drawings and specifications for the following:
• wastewater treatment facility headworks,
• aerated lagoon systems,
• effluent filtration capacity,
• additional disinfection facilities,
• site improvements including upgrades to plant electrical and control systems,
• additions to the plant operations center,
• and a new plant maintenance facility and associated facilities.
The plant upgrade may be bid in several packages to minimize overall project costs.
The scope of the permitting phase of the project includes providing assistance to the City in preparation of applications
for a Shorelines Substantial Development permit, local building permit, notice construction application with Puget Sound
Air Quality Control Authority, variance to Sensitive Areas Ordinance, and a modification of the City's l\'PDES
permit for the new facility.
Upgrades to the treatment plant will improve effluent quality entering Steamboat Slough and provide for the plant
capacity needed to meet the increased flows and loads for the existing community and future growth. When the project is
totally completed in mid 2004, including conveyance of plant effluent to the Everett/Kimberly Clark marine outfall
discharge, the Snohomish River system will be free of both Marysville and a portion of Everett's effluent for a large part
of the year.
The projects tasks listed in Section Care improvements to the plant that specifically addresses the issues outlined in the
Project Need questions (section IV B).
• The upgraded headworks will have substantially greater reliability and capacity to accommodate for 2020 peak
flows. The upgrade includes adding screw pumps and mechanical and manual screens, and replacing the Parshall
flume with a new one with a wider throat. The headworks upgrade will ensure.protection of the downstream pumps
and mechanical equipment from large particles in the wastewater.
• Effluent filters will be selected based on results from pilot studies performed at the plant. The filters will be
implemented in response to meeting CBOD and TSS concentration limits .. The selected filters will be located
downstream of the lagoons to remove particulate CBOD and TSS.
• Modifications to the existing lagoons and the ·aeration system will be performed. The lagoons currently are oversized
for peak flows and results in long detention times, which encourages algae growth. The lagoons will be sized
appropriately and the aeration system will be improved to increase mixing and prevent algal growth. Modifications to
the lagoons will result in a reduction of CBOD and TSS concentrations. In addition, improvements to the aerated
lagoons will improve the nitrification/denitrification process and reduce ammonia concentrations in the effluent.
• Improvements to the disinfection process will be performed based on results from pilot studies performed at the
plant. An evaluation of the current disinfection process and selection of a new efficient process will be implemented
to meet the effluent fecal coliform counts in the NPDES permit limits. If the lagoons are modified to a process with a
shorter detention time, fecal coliform concentrations entering the disinfection process would increase, resulting in a
higher chlorine dosage where the chlorine limit would be more difficult to meet. A dechlorination or a non chlorine-
based UV disinfection system would be required. Improvements to the disinfection process would ensure that the
fecal coliform count is maintained below the NPDES permit limit as well as ensuring that the chlorine limit is met.
• Site improvements, electrical and plant control systems would be upgraded to accommodate for the modifications to
the plant. If necessary, upgraded plant power supply would be provided.
SECTION V: LOCAL MANAGEMENT EFFORT (Total Points Available= 60)
" ..
Important Notes:
1. Do not separate one improvement or activity into multiple components. For example, if four streets are
repaved under one contract, then the repavement project is considered one improvement, not four.
However, if a system is being upgraded through a number of phases and each phase will be contracted for
independently, then each phase is a separate improvement. If you have questions about making this
determination, contact your Regional Account Executive.
2. Do not use the same improvement or activity more than once. A pipe replacement is either a maintenance
project or a capital improvement project. It cannot be considered both.
3 .. Jurisdictions applying for storm water system improvements which do not have a storm water utility may
use road system improvements to respond to the Effort questions.
4. Use specific dates. Do not use terms such as "recently", "in the past few years", or "ongoing"
5. Cite four and only four items in any one answer. The first four items listed in the application will be used to
determine the score for the question.
6. Describe the outcomes the improvement or activity have had or are expected to have on the health and
safety of the community, the quality of the environment, and/or the status of the local economy.
7. Ifa_system is taking overanother system, l!se_the_"historyofthe systemthati~c_g_u_iring the system''
1. Renewal and Replacement Program
a. The R&R program was implemented in 1998 replacing the problem sewer/infill program. From 1998 to
present, $200,000 to $400,000 has been budgeted annually for the R&R program.
b. This program removes and replaces sewer mains that are aging, deteriorating or are now under-sized due to
increased flows. These mains are segments of the City's collection systems, which were identified in our I&I
Study, sanitary sewer flushing program or as identified in our Comprehensive Sewer Plan. The goal of the R&R
program is to remove and replace these mains prior to total failure, which would have the potential of additional
costs beyond the replacement cost.
c. During three and a half years into the program, the Public Works Construction Division has corrected, removed
and replaced several problem areas, while-others have been included in the Capital Projects Program. The cost
; impact is difficult to measure at this point, however, benefits have been noted. The program has resulted in
eliminating fragile segments and portions of the City's collections system and avoiding costly claims and
disruption of service to customers during emergency repairs. By planning and scheduling the replacement vs.
responding/reacting to an emergency, the city has been able to conduct the work safely and efficiently, while
providing uninterrupted service to customers.
2. Pretreatment Program
a. The Pretreatment Program started in April of 1996 with Ordinance 2072 being passed by the city council ·and
incorporated into the Municipal Code as Chapter 14.20 Wastewater Pretreatment.
b. lt is a non-delegated program, however, the program is conducted similarly to a delegated program, except the
city works very closely with the Department of Ecology who has the delegated authority.
! c. The program has impacted the community by setting up a FOG (fast, oils and grease) program for
' approximately 100 food service providers, put 3 major industries on compliance sampling programs on a regular
basis, and has helped the Department of Ecology by allowing them to use the program as their "eyes and ears" for
State Waste Discharge Permit violations and inspections.
The program has been a model program for other small communities. The program has increased city exposure
to the public because the program must fulfill a customer service. With the on-going program, the City is able to
address pretreatment issues as they come up. As a result of the program, a reduction has been observed of grease
build-up in the City's collection system as well as influent loading (TSS and BOD) at the treatment plant. The
lagoons have become cleaner and safer because of the cooperation received from the FOG Program participants.
i 3) Computer Generated Recurring Maintenance Program
'
a. In January 1996, a computer generated maintenance plan called ALL-MAX Major Maintenance was
implemented for all equipment at the Wastewater Treatment Plant.
b. The program allowed for all equipment to be cataloged as to type, location, vendor and quantity. Required
maintenance and service for each piece of equipment is called out automatically on a schedule for City
maintenance technicians to perform their work. This program sets up a work orders for the equipment which
lists number of people required, materials used and equipment needed to complete the job.
c. The program has had a beneficial impact on the City's maintenance program by allowing the City to purchase
more effectively, budget wisely, and plan for FTE's needed and replacement issues for future equipment. The
program also prolongs the life of our equipment. As a result of the proactive program, spikes in the maintenance
budget have not occurred as was experienced prior to program implementation.
4) Sanitary Sewer Flushing Program (1996 to 2001)
a. Public Works Operations began a dedicated sanitary sewer flushing program in 1996. The initial crew
consisted of a vactor and three FTE's.
l b. The crew allocated 50% of their time to flushing sanitary sewer mains and the remainder of their time to storm
and retention systems. During their initial year, 31 miles of sanitary sewer mains were flushed and cleaned. By
1999 the entire collection system of 125 miles was flushed and cleaned. The crew identified problem areas which
where flushed on a more frequent basis. In 2000, the City added an additional FTE to the flushing crew. Going
through the system for the second time with the additional general laborer, the City increased their annual
production to 55 miles.
c. During the five years of the flushing progi:am,.the City has gained a lot of knowledge about the condition of
the collection system, including under-sized pipes and problem areas. Prior to the flushing program a typical
; year would see approximately $50,000 in claims for sewer back-ups. This amount has been reduced to the
i $10,000 to $15,000 range over the last few years. The reduction in claims and the knowledge gained has
I justified the implementation of the program.
1) Expansion of Pretreatment Program
l a. As the FOG portion of our Pretreatment Program has been established, the next phase will be the completion of
a survey o,f the industries and businesses in our area. This task is scheduled for completion in 2002.
l b. This will not only provide the City a base to work from, but will give them another opportunity to meet with
commercial business owners as well as the public. This survey will focus on dental and photo wastes, radiator and
detail shop wastes, and general commercial businesses not categorized as SIU's (significant industrial user) or
categorical user. By 2004, the City will develop a standard where all new malls and strip malls are required to
have two separate sewer lines. One for sanitary and one for grey water and kitchen waste passing through a
grease interceptor prior to entering the collection system. Retro-fit of existing facilities will be considered on a
case-by-case basis.
'.' ··f·'' ;,.,
c. With over 5 years since implementation, the.FOG Program has become a minimally supervised program, and
almost runs itself as food providers get used to the routines put in place such as regular cleaning, pumping,
reporting and inspecting of all aspects of the grease ordinances. Expansion of the program will ensure it remains
effective. With these proposed enhancements to our program, the City will see a reduced loading to the treatment
facility as well as a safer environment for maintenance workers and operators.
2) Expansion of our Sanitary Sewer Flushing Program
a. Currently the City has 4 FTE's with 50% of their time directed to flush the 130 miles throughout our sanitary
sewer collection system. This effort results in flushing approximately 50 miles per year. With current
development, the City will be adding approximately 6 miles of collection sewers per year. The City has
: scheduled to obtain an additional FTE to the flushing crew in 2003 as well as purchase an additional vactor. The
new vactor will be equipped with video equipment enabling the operator to video the main after it is flushed.
b. The City's goal is to flush their entire collection system every two years and trouble areas more frequently as
needed. This will ensure a complete cleaning and provide a visual inspection of the sanitary sewer main.
c. With this enhanced effort, the City is confident that they will see fewer blockages/back-ups in their collection
system resulting in fewer claims for damages. The video will be utilized to schedule required maintenance or
provide input to the removal and replacement program.
· 3) Enhancement of our Outreach Program
a. In 2002, our Community Outreach Program will be expanded with the addition of an education program for
both the elementary and junior high schools. We will also expand the program to our local network television
channel and to the city's web page.
b. This program will educate and enhance awareness of our customers and students regarding pollution control
and the impact of wastewater discharge into our receiving streams and environment.
c. Through the use of development programs from others, group meetings, speaker roundtables and visits to
organizations and mailing out of brochures and pamphlets to the public, the City will be able to impact the whole
community and educate them about the needs and goals for pollution control. The program will ensure the City
continues to be active in the trade organizations, work with the Department of Ecology and other agencies, and
open up regional discussion groups as future issues such as TMDL, Biosolids and growth management issues
arise.
4) Maintenance Program/Job Standards
a. Public Works Operations is in the process of completing job standards for all maintenance activities required
on their collection system including lift stations. 2001 will also see the completion of a database including an
inventory of all gravity sewer mains, force mains and lift stations.
b. Standard operating procedures are being developed for tasks such as flushing, TV /video gravity of mains,
testing, cleaning and daily, routine and comprehensive inspections of lift stations. Completion of the job
standards is scheduled for December, 2001. Plans are being made to develop a computer maintenance program in
2002, which will generate monthly schedules assuring that the required preventive maintenance is completed per
their annual plan. The maintenance program will generate daily work orders for crew assignments.
c. The goal of the maintenance program is to assure that routine service/maintenance will be performed on
schedule and will result in a prolonged life of our collection system as well as lift stations.
i 1) Comprehensive Sanitary Sewerage Plan
a. In June of 1997, the City completed a comprehensive plan, which was approved by DOE, to comply
with WAC 173-240 and Department of Ecology requirements.
b. The report is a comprehensive long-range plan used as a tool for developing an adequate sewer system
for the City's service area through the next 20 years. The plan embod.ies six key goals; Water Quality
Protection, Public Health Protection, Cost Control, Continuity of Sewer Service to Existing Customers,
Extension of Sewer Service to New or Unserved Customers and Complement Land Use and Growth
Management.
c. Since the implementation of the sewer plan, projects identified in the plan are pro grammatically
planned, developed and constructed to meet the six key goals. A prime example is Cost Control:
. development of the Comp Plan enables the City to become eligible for PWTF assistance. Financing large
. improvements over a longer period reduces.the heed for repeated rate adjustments.
The City is systematically expanding their collections system through developer funded improvements
and City funded regional improvements. The Trunk D expansions will provide service ultimately to
approximately 3000 new dwellings. The area is current unsewered with existing homes on septic
, systems. This project complies with all six of the key elements. The City will participate in oversizing
i the developer improvements to meet the regional needs. The alignments were identified in the Comp
· Plan, enabling the developers to coordinate their improvements to eliminate duplication.
2) Lab Certification and Quality Control Program
a. The City's lab has been "certified" since the State Department of Ecology implemented the program in
May 1994. The certification program entails reporting, and audits by the Department of Ecology
officials. Also performance evaluation samples are required to be done, in which the City has
continually recieved the highest marks in these evaluations due to the operator's careful and precise
laboratory techniques. In 1996, as part of the Quality Control Program, the City developed a chemical
hygiene plan and a labeling program for chemicals to insure safe practices in the laboratory.
b. Every month quality control checks are performed on all of the reported parameters the City is
required to submit to the Department of Ecology.
c. The impact of these programs has resulted in a saving of approximately $25,000 annually for the city.
by being able to "run., their own testing rather than sending out for lab services. Also by knowing that
their technique is acceptable, the City can be assured that they're getting accurate data for operations,
planning and regulatory reporting.
'·--·~"--------------------------
cJ,I
.,:J_ .. ,
3) Community Outreach Progra;..,------~------------------------------
a. The Community Outreach Program has been initiating various tasks in the recent years.
b. Throughout the implementation of the program, the city of Marysville has maintained very active in
the community as far as educating and informing our public of what is going on through various tasks.
• Recently, the City was tasked with the "University of Marysville" Public ,Works nights, in which a
video tour of the Wastewater Treatment Plant was developed. The entire session was broadcasted
over the local television network channel and the video is now used for orientation of new Public
Works employees.
• A full-time information officer was added to work with and go through articles, brochures and
pamphlets to get the word out to the public.
• In the fall of 2000, a position of Customer Service Rep was added. This is a full-time position tasked
with communication with all city customers throughout the service area. All phone calls received are
logged, categorized and directed/routed to the appropriate division. This position follows up and
tracks the problem and/or concern until we have closure on the issue. Problems such as odor, illegal
discharge or sewer back-ups are plotted on maps and become a maintenance tool.
• Personnel maintain activity in their own trade organizations. City staff have served as Chairman of
the Operator of the Year Committee for the Pacific N.W. Pollution Control Association, executive
board member of the Northwest Biosolids Management Association, have helped to develop the State
of Washington "Criteria for Sewage Works Design" program manual, served as a board member (past
vice president, past director) in the local PNPCA Operator's group, and worked on a regular basis
with Department of Ecology, Department of Health, county governments, citizens groups such as
"Envirostars" and other wastewater treatment plants in the area.
c. The success of this program has resulted in it being a model for other departments in the city.
Customers have expressed their appreciation for better follow-up on their concerns/questions, as well as
being kept informed on public works issues·,.
4) Utility Bill Re-format
, a. In June of 1998, the city of Marysville Finance Department converted its utility billing function from a
i small postcard billing to an 8.5'' x 22" format.
b. The goal of this conversion was four-fold. First, it standardized the bill to a similar format to the
City's customers other bills, which included information and rules on the reverse side. Secondly, the
intent was to reduce the number of bills that were being lost or thrown away with "junk mail". Third, it
allowed the City to include a return envelope, which had been a request of customers for many years.
And fourth, it provided the city the flexibility to add messages to the bill itself, as well as insert a flyer
with relevant information such as our annual watering calendar or notices of rate adjustments.
c. The program resulted in cost savings to the city as a result of eliminating the need to do separate mass
mailings to customers whenever supplemental information needed to be sent.
---~-------------
N"'·"'':'TI"i~i~~,!~~ti»'ill_-_ -
___ ,_ 091'.irtieritsthat ·
~--=""'--~"'-~'-'-~if~&~ii~iy:) . ------
1) Comprehensive Sanitary Sewer Plan Update
a. The City will begin an update of their Comprehensive Sanitary Sewer Plan in spring of2003. Anticipated
completion of the plan and adoption will occur later that same year.
b. The objective of the report will be to prepare a comprehensive long-range plan, to serve as a guide for the
development of an adequate sewer system for the City's service area through the next 20 years. The report
would serve as a key element of the Comprehensive Land Use Plan required by GMA.
c. Updates to the plan enables the City to continually analyze the existing sewerage system and develop future
improvements and programs to meet the key goals. The beneficiaries of this impact are the existing and future
rate payers.
2) Utility Rate Study
a. The City of Marysville is currently in the 4th year of their most recent 5 year utility rate study. The current.
rates are evaluated to meet the capital and operational needs of their utility.
b. The 6 year capital improvements plan for water and sewer utilities contains significant changes from the
former plan used to determine current rates. In order to comply with regulatory requirements and maintain
water and sewer service to our existing customers, a rate study review and possible adjustment is necessary.
The City will conduct a Cost of Service based rate study during the summer and fall of 2001. The final public
hearings are tentatively scheduled for September and October. Cost of Service method was selected to insure
that equity is maintained throughout all customer categories, i.e. one category is not subsidizing another.
c. The impact of the rate study will insure that the City has sufficient revenue to fund operations and
maintenance of our sewerage system arid meet debt service requirements. The beneficiaries of this impact are
our rate payers.
3. Energy Audit Program
a. As energy costs soar, the City is tasked with becoming more efficient and cutting costs for energy.
Currently, the City is in the process of completing an energy audit with the local power utility. This program is
scheduled for completion by 2002 and incorporated into our next Comprehensive Sewer Plan.
b. During the major upgrade to the City's Wastewater Treatment Plant, the design team will be recommending
new energy efficient methods and equipment to be incorporated into the upgrade. The energy audit program will
also address existing facilities. Most of the old pumps, motors and other equipment will be retro-fitted with
new energy efficient methods and accessories. Personnel will be brought in to train operators and technicians on
these methods and equipment. This program is in compliance with the Governor's Ten Percent Reduction Plan.
c. The goal is to incorporate the concept of energy efficiency in all future planning and take advantage of the
cost sharing capabilities or rebate programs the public power utilities provide.
4. Financial Management
a. The 2001 budget includes funding for newAccounting and Financial Management software.
b. The software will include a new utility billing application for increased productivity from the customer
support aspect. The city is currently issuing Requests for Proposals for this software: Additionally, the city of
Marysville funded a new Enterprise Fund Accountant position in its 2001 budget that directly impacts the
Finance Department and its service to the Water and Sewer utility. The city filled the accounting position in
January of 200 l. This position, combined with the new Utility Billing and Financial Management software,
will greatly enhance the service, accountability, and information processing functions to the public and to the
Public Works department.
c. The combination of the above will allow the city to provide ongoing, accurate, and timely information
regarding utility rates. The city will enhance its ability to estimate future cash flows and reduce our reliance on
consultants for future rate analysis and studies.
1. Allen Creek Lift Station Elimination
a. In January of 1997, the City began cons'::ruction on a sewer improvement project to eliminate an existing
antiquated lift station consisting of30 Hp motors pumping at 1500 gpm against a head of 40 feet TOH, which
haden in operation for more than 20 years.
· b. The existing lift station did not meet current design standards, had insufficient capacity to meet future growth
. demands, and required excessive operation and maintenance efforts. Further, the lift station was not pile supported
and settlement had fractured the influent pipe on two occasions. The lift station was located immediately adjacent
to Allen Creek, an anadromous fish-bearing stream. The lift station was replaced with a 30-inch diameter gravity
sewer bypass, which was bored under Allen Creek and extended approximately 1100 LF to intercept the existing
trunk sewer.
c. The impact of this project resulted in a reduction of routine maintenance of approximately 5 hours. per week
· This allowed crews to devote more time to preventive maintenance elsewhere in the system. Elimination of the
electric motors resulted in a cost savings estimated at approximately $4, 100 per year. Further, the improvements
provided additional capacity to meet the expected growth of approximately 3000 new dwelling units within this
service area. Finally, the improvements significantly reduced the potential for sewage spill to the nearby stream.
2. LID No. 69 Sanitary Sewer Improvements
a. In September of 1998, the City began construction of approximately 1100 LF of gravity sewer. The sewer was
extended into a currently unsewered residential neighborhood also adjacent to Allen Creek. Approximately 30
homes were currently utilizing septic systems. The age and condition of the septic systems made their
performance questionable.
' b. Recent water quality tests within the adjacent stream indicated above normal levels of fecal coliform. While
• the levels were not a detriment to health and safety it was a concern to the citizens. Current planning documents
encourage the development of public sewers in urban areas to reduce the water quality impacts. The City
completed the sewer improvements and connected all 30 homes to the new gravity sewer.
, c. Initial tests for fecal coliform, after the sewer improvement, did not show a significant reduction, however, it is
1 clear that the downstream environment will benefit from the reduction in active septic systems. The City supports
' and encourages public sewer development projects of this nature.
, 3. ggth Street Lift Station
a. In August of 1998, the City began construction of a new regional sewer lift station. The new lift station was
identified in the current Comprehensive Sanitary Sewer Plan and designated to serve a currently unsewered area
i within our service area.
b. The project was coordinated with the 33th Street and Bridge improvements. The land use within the service area
! consisted of both commercial and residential. However, the commercial land use was yet undeveloped due to the
: lack of public sewers. The existing residential. area was under developed and could not realize urban densities
without public sewers. All existing dwellings were utilizing septic systems for treatment and disposal.
c. The construction of the 33th Street Lift Station resulted in commercial development of a majority of this
designated land use within the first three years of its operation. Currently a large retail and grocery complex is
now operating within this service area along with three freeway service uses. The result of this improvement is an
' increase to the commercial revenue base to the City and encouragement for economic development. Further, the
City has collected approximately $500,000.00 of Utility Capital Improvement fees to fund necessary
improvements to our sewerage system.
! 4. Sunnyside Trunk D Phase I Improvements
a. In November of 1998, the City began construction of a gravity trunk sewer extension and regional lift station to
i provide sewer service in a currently unsewered area within our current City limits.
b. Approximately 5400 LF of 21-inch diameter trunk sewer was constructed along with a 2100 gpm lift station.
The lift station has the capability to be expanded to 5500gpm to meet future development needs.The
• improvements are consistent with our current Comprehensive Sanitary Sewer Plan. Increased development
activities within this area necessitated the utility improve.rnents.
c. The new improvements will provide public sewers to an estimated 3000 new homes within UGA. Upon
• completion of the improvements, approximately 200 new homes are either connected or in the process of
: connecting to the facilities. Further, benefit was realized when an antiquated private lift station was eliminated.
i This lift station was constructed to serve an existing development. Prior to the construction of Trunk D
improvements, the private lift station had ceased to function reliably. As a result, two overflows of sewage into
the nearby sensitive areas and adjacent wetlands occurred. The City was forced to complete cleanup of the spills
and provide maintenance assistance to the homeowners within the development. The ancillary benefit of the
· Trunk D improvements is-to the adjacent environment through the elimination of sewage spills to sensitive areas.
1. WWTP Expansion and Effluent Transfer
a. This is the project for which the City is currently seeking funds from PWTF. They will initiate design in the
summer and fall of 2001 and begin construction in late spring 2002.
b. The project consists of three main elements: Preliminary Design; Final Design and Permitting for the upgrade
of the existing Marysville wastewater treatment facility. In this biennium, the City is applying for funding for the
, proposed treatment upgrades designed to accommodate for unallocated (Tulalip) flows and City growth to 2020,
as well as compliance with interim NPDES limits.
c. Upgrades to the treatment plant will improve effluent quality entering Steamboat Slough and provide for the
plant capacity needed to meet the increased flows and loads for the existing community and future growth. When
the project is totally completed in mid 2004, including conveyance of plant effluent to the Everett/Kimberly
Clark marine outfall discharge, the Snohomish River system will be free of both Marysville and a portion of
Everett's effluent for a large part of the year.
2. Trunk F to A Intertie
a. The City·is currently completing design and right of way acquisition for construction of approximately 4300
LF of 15-inch and 18-inch gravity sewer. The intertie will eliminate a problematic lift station dedicated to the
City by private development. The lift station currently serves a Navy Housing complex in our northerly service
area. The project is scheduled for construction in late fall 2001.
b. This improvement was identified in the current Comprehensive Sewer Plan. The purpose of this project is to
redirect additional flows from approximately 500 acres ofresidential, commercial and industrial land use
tributary to Tnmk F farther to the east into Trunk Sewer A. Trunk F is nearing capacity at present due to two
restrictions in pipe size. Analysis has shown more than adequate capacity in Trunk A to accommodate this
additional flow. Capacity of Trunk F is not sufficient to serve the project growth within its service area.
Replacement of Trunk F would be costly and include repairing a recently constructed 5-lane arterial along the
sewer alignment. The anticipated cost of providing sufficient capacity for the future is $2,400,000.00.
c. The benefit of the project will be elimination of a problematic lift station in which the City has expended
approximately $10,000.00 in replacement equipment, including new pump motors and electrical components.
Approximately 5 man-hours per week of maintenance can be reallocated to preventive maintenance elsewhere in
our system. Finally, the project will save approximately $900,000 from that of a complete replacement. This
' enables the City to reduce the impacts of rate adjustments to ratepayers.
t:;f.-.,1;
------------------~----------------------------------------
3. 51 st Street Lift Station Rehabilitation
a. The City will proceed with the design and construction ofrehabilitation to an existing 30-year-old lift station
starting in winter 2002. The project will include a new submersible pump station, electrical controls and
telemetry with a capacity of 4400gpm. The existing facilities will be abandoned upon completion of the project.
b_ The existing pump station is equipped with an overflow into Quilceda creek. The new facilities will be
' equipped with emergency power supply and the current overflow eliminated. The lift station is an integral part of
· our conveyance system. Both Trunks F and A are tributary to the lift station serving more than I 000 acres of
residential, commercial and industrial land use.
c. The impact of the project will result in reliable service to a significant portion of the current service area. It
will maintain service to existing customers and provide for future growth and prosperity. Elimination of the
overflow will benefit the environment.
4. Trunk D Phase II Expansion
a. The City has completed design for the second phase of the Trunk D expansion. Construction for this project is
j anticipated to start in fall 2001 and continue through 2002. The project consists of 7000 LF of gravity sewer
main, 4100 LF of sewer forcemain and 1000 gpm submersible lift station.
· b. This is a regional improvement extending public sewers into an area of our UGA, which is unsewered_ The
desire to limit septic systems and meet the growth demands in urban area has necessitated this project. The
improvements were sized to meet the future land use densities defined in our Comprehensive plan. The facilities
will provide service to estimated 1400 new residential dwellings.
c. The impact to the City is to insure availabllity•of public sewers to the community, insure compliance with
current planning documents, and maintain or enhance water quality in the nearby waterways by limiting septic
system development.
WETLANDS DISCLOSURE FORM
(GOVERNOR'S EXECUTIVE ORDER 90-04)
·rsihereaweiEild;asdefinedbyeiiher:u.s:F'iSl1aild ..
Wildlife or the Clean Water Act, on the site or within
200 feet?
U.S. Fish and Wildlife Definition
For purposes of this classification wetlands
must have one or more of the following
three attributes: ( 1) at least periodically, the
land supports predominantly hydrophytes,
(2) the substrate is predominantly undrained
hydric soil, and (3) the substrate is nonsoil
and is saturated with water or covered by
shallow water at some time during the
growing season of each year.
Clean Water Act Definition
Those areas that are inundated or saturated
by surface or groundwater at a frequency
and duration sufficient to support, and that
under normal circumstances do support, a
prevalence of vegetation typically adapted
for life in saturated soil conditions.
Wetlands generally include swamps,
marshes, bogs, and similar areas.
Washington State Four-Tier Wetlands Rating Category: (If yes, mark all that apply.)
Categories ____ I, ____ II,
Are any wetland mitigation measures pr,oposed to
avoid impacts from this project? " ·
If yes, please describe.
___ III,
Will these mitigation measures result in no net loss of
wetlands?
Information on this disclosure form ~s provided by:
/
Name:
Title
Phone Number
Date:
IV ----
APPLICANT CERTIFICATION .
WHEREAS,"dfy\l[Nl7Jy$vifre}iZjS\'~:(;l,'~J,;;;;91 is applying to the Washington State Public Works Trust Fund
program for a low-interest loan for an eligible project; and
WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must have adopted
comprehensive plans in conformance with the requirements of chapter 36. 70A RCW, and must have adopted
development regulations in conformance with the requirements of chapter 36.70A RCW; and
WHEREAS, RCW 70.95 requires a comprehensive Solid Waste Management plan adopted by the city or county; and
WHEREAS, RCW 43.155.070 requires that county and city applicants must have adopted the local optional one-quarter
of one percent Real Estate Excise Tax, as described in Chapter 82.46 RCW; and
WHEREAS, the local governing body has approved submission of this application for a Public Works Trust Fund loan;
and
WHEREAS, the applicant recognizes and acknowledges that the information in the application fonns is the only information
which
will be considered in the evaluation and rating process. Incomplete responses will result in a reduced chance of funding.
In order to ensure fairness for all, the Public Works Board does not accept any additional written materials or permit
applicants to make presentations before the Board; and
WHEREAS, the information prqvided on the Wetlands Disclosure Form is accurate to the best of the local government's
knowledge and ability; and
WHEREAS, it is necessary that certain conditions be met as part of the application process; and
WHEREAS, RCW 43.155.060 requires that the projectwili' be advertised for competitive bids and administered
according to standard local procedure; and
WHEREAS, the loan will not exceed the maximum amount allowed by the Board of eligible costs incurred for the project; and
WHEREAS, any loan arising from this application constitutes a debt to be repaid, and
(person/title) has reviewed and concluded it has the necessary capacity to repay such a loan; and
WHEREAS, the information provided in this application is true and correct to the best of the government's belief and
knowledge and it is understood that the state may verify information, and that untruthful or misleading information
may be cause for rejection of this application or termination of any subsequent loan agreement.
NOW THEREFORE. (name of local £ovemment)\City 6f Marysville \certifies that it meets .__ ···-·"'--.......... ,, .. ""' ·'·' .. -----····
these requirements. and further that it intends to enter into a loan agreement with the Department of Community. Trade
and Economic Development. on behalf of the Public Works Board. provided that the terms and conditions for a Public
Works Trust Fcmd loan are satisfactory to both parties.
Signed: ·---(}aw/p;tiJilii ;;-1+~,-:-;IS.ji--;Tz-:.-c:s--~;--------~ --------0;-:-_
Title
Phone Number:
-Date: ... ,--~--
-,,,.--
\.~:tn:~::~:·\~-----~
ATTEST:
CERTIFICATION BY PREPARER OF APPLICATION
(Staff Member or Consultant)
WHEREAS,rml'.~~i:!t'if®ig@ill$11] has prepared this application for a Washington State Public Works Trust Fund
loan; and
WHEREAS, the preparer recognize and acknowledge that the information in application is the only information that will
be considered in the evaluation and rating process. Incomplete responses will result in a reduced chance of funding, and
that in order to ensure fairness for all, the Public Works Board does not accept any additional written materials or permit
applicants to make presentations before the Board; and
WHEREAS, the information provided in this application is true and correct to the best of the preparers' belief and
knowledge; and
NOW THEREFORE,~(31JY(~1't!,]?J recognizes and acknowledges the above declarations and certify that this
application meets the above requirements.
Signed:
Title
Phone Number:
Date:
ATTEST:
., ' ·-'':."1_ .~
01 2002 Con~t~u~tion Application
Threshold Review Form
.
Name of Jurisdiction: (I { Ji,. 0 f_ /V1_" ,,, S UJ-ll L
"roject Typeffitle: I . [,, "' U_} &._ S~" , /' ~,,,j.yy..,..,,.J.. {-) la,.1--LLtc;vz-.Ad
"erson Contacted: /Zet); ll .u~ t}V\.
rr-71 ;:) Teleph~ #
.
. , ... <:-1 ~-
\ ./
Yes No NIA
Section I: Applicant Information complete? v
Section II: Project Funding and Schedule '
• Project Costs are complete, accurate, and reasonable? v-----
~ Financial constraints are not overwhelming? .
• HB 1204 Question answered adequately? V'
• Timeline is complete, accurate, and reasonable? v-
~ . Review timeline -are they READY TO PROCEED? {,/"
.
• Project Funding form is complete, accurate, and reasonable?
. -,
~ Calculate interest rate: 1/U/tf')
Section III: Eligibility Requirements --1 --• Does the project include side-service sewer connections on privately owned
. property? If yes, is resolution attached? v
• Adopted optional 1.( of 1 % REET? ~ I
• Applicant is planning under GMA, and is ill conformance (received approval ~I /Growth)?
• Applicant is NOT planning under GMA, but meets all planning requirements (has'
I CFP for every system they own, that meets the PWB standards)?
'Attachments:
!Wetlands form complete? v -~
!Applicant's certification form complete? v-~reparer' s certification form complete? V'
~omments I Follow up . .
1
0U1 /?._ e 't~ 1-r-,f f1'U ,..-cc'Y) fl.,,0µ fa,.__}' I -h"""-L"--'-~ (Z. ~~
j./ 0\ '<\'\lo ;VJ ·i.,·
v \J'
I
egional Account Executive:
Yes No
roject Passes Threshold Review
ecord Application on chart on file cabinet when comp_lete~,-~!'d file this form with the original application.
~' ·'
AMENDMENTNUMBERl
PUBLIC WORKS TRUST FUND LOAN AGREEMENT NUMBER
PW-01-691-PRE-114
BETWEEN
THE DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
AND
THE CITY OF MARYSVILLE
The purpose of this amendment is to extend the term of Public Works Trust Fund Loan Agreement
Number PW-01-691-PRE-114 from five years to twenty years. This amendment is being entered into
based on Pre-Construction program policy adopted by the Public Works Board at its February 3, 1998
meeting.
The Washington State Department of Community, Trade and Economic Development (hereinafter
referred to as the DEPARTMENT) and the City of Marysville (hereinafter referred to as the LOCAL
GOVERNMENT) agree to amend Public Works Trust Fund Loan Agreement Number PW-01-691-PRE-
l 14 as described below.
Section 4.01 Rate and Term is amended to read as follows:
The DEPARTMENT, using funds appropriated from the Public Works Assistance Account, shall loan the
LOCAL GOVERNMENT a sum not to exceed $1, 000, 000 .00. The interest rate shall be one-half percent
(1/2%) per annum on the outstanding principal balance. The term of the loan shall not exceed twenty
years, with the final payment due July 1, 2021.
A copy of this amendment, consisting of one (1) page shall be attached to and incorporated into the
original agreement between the DEPARTMENT and the LOCAL GOVERNMENT. Any reference in
such agreement to the "agreement" shall mean "agreement as amended." All other items and conditions
of the original loan agreement or prior amendments shall remain in full force and effect.
IN WITNESS THEREOF, the DEPARTMENT and the LOCAL GOVERNMENT have executed this
amendment as of the date and year last written below.
DEPARTMENT OF COMMUNITY, TRADE
AND~~MENT
Steve Wells
Director. Local Government Division
Title
Date
APPROVED AS TO FORM ONLY
10'" Day of May, 2000
Christine 0. Gregoire
Attorney General
By: Signature on File
Assistant Attorney General
Jeanne A. Cushman
(Print Name)
LOCAL GOVERNMENT
OraJ rditMt
Name
Title
/Ar+~ Cv:L
[J~ t l.U
/
10 rcl'H¥'· [~
~~
PWTF NUMBER PW-01-691-PRE-11"
CONTRACTOR TYPE LOCAL GOVT
-
B = For profit Busines
F = Federal Governme
I = lndividua
L =Local Gov
O =Other
S = State Agency
CONTRACTOR INFORMATION
Name: CITY OF MARYSVILLE
Address: 80 COLUMBIA AVE MARYSVILLE
Telephone Number: 360-651-5100
START DATE: October 30, 2001
AMENDMENT CODE
WA 98270
er -RACT TYPE: 5
1 = Grant*
2 = Service -Client
3 = Personal Service -non client
4 = !nteragency Agreement
5 =Loan
6 = Capital Budget/Construction
7 = Reimbursabl
8 = othe
TIN or SSN: 91-6001459
TERMINATION DATE: July 1, 2006
ANSWER THE FOLLOWING ON ALL PERSONAL SERVICES CONTRACTS (OBJECT C ONL Yl
Incorporated? Yes [ ] No [ ] Selection Method: Competitive [] Sole Source [] UBI# ___ _
Prior State Employee? Yes [ ] No [ ] Requires OFM/LBC Filing? Yes [ ] No [ ]
NAME OF PROGRAM: PWTF PRE CONSTRUCTION
DESCRIPTION OF CONTRACT/AMENDMENT: WASTEWATER TREATMENT PLANT UPGRADE
CONTRACT EXPENDITURE CODING
CONTRACT AMOUNT
STATE GF
PROVISO
FUND APPROP
DEDICATED $1,000,000.00 058 e14
FEDERAL
OTHER
TOTAL $1,000,000.00
COUNTIES BENEFITTING:
SNOHOMISH County
AMOUNT:
$1,000,000.00
Pl
69100
PWB CONTRACT MANAGER'S NAME/TELELPHONE NUMBER:
PROJECT SUB-OBJECT
9p01 NR
Susan Butz, 725-5004
AMENDMENT
INCREASE/DECREASE
11/2/2001
PUBLIC WORKS TRUST FUND
PRE-CONSTRUCTION LOAN AGREEMENT
NUMBERPW-01-691-PRE-114
MARYSVILLE
PART I: ENTIRE AGREEMENT
This agreement, and incorporated attachments, contains all terms and conditions agreed to by the
PUBLIC WORKS BOARD and the LOCAL GOVERNMENT. This contract consists often pages and
two attachments. An attachment to this agreement, ATTACHMENT I: SCOPE OF WORK, consists of
a description of local project activities, certification of the project's useful life, and identification of
estimated project costs and fund sources and is, by this reference, incorporated into this agreement as
though set forth fully herein. In addition, ATTACHMENT II: ATTORNEY'S CERTIFICATION, is by
this reference incorporated into this agreement.
The PUBLIC WORKS BOARD and the LOCAL GOVERNMENT have executed this agreement as of
the date and year last written below.
DEPARTMENT OF COMMUNITY,
T~~E .AND EC. ONOMIC D\_T~ Steve~~
Director, Local Government Division
Title
Date I I '
APPROVED AS TO FORM ONLY
27th Day of April, 2000
Christine 0. Gregoire
Attorney General
By: Signature on File
Assistant Attorney General
Jeanne A. Cushman
(Print Name)
Page I
LOCAL GOVERNMENT
Name
Title 7
ZZ. WO/
Date
Federal Taxpayer Identification Number
fo)~~~TIW~~
ru1 OCT 2 9 2001 Jl1
~ 1!l1 rni !l, ~ ((; WI/ I\)) IBl El ~ rni I\)) !& IBl ~
2000 PWTF Pre-Construction Loan Agreement
PARTII: INTRODUCTION
This loan agreement is made and entered into by and between the PUBLIC WORKS BOARD, (or its
successor) a department of the state of Washington (referred to as the "BOARD"), and MARYSVILLE
(referred to as the "LOCAL GOVERNMENT").
,Acting under the authority of Chapter 43.155 RCW, the. BOARD has selected the LOCAL
GOVERNMENT to receive a Public Works Trust Fund loan for an approved public works project.
PART Ill: PURPOSE
The BOARD and the LOCAL GOVERNMENT have entered into this agreement to undertake a local
public works project which furthers the goals and objectives of the Washington State Public Works
Trust Fund Program. The project will be undertaken by the LOCAL GOVERNMENT and will include
the activities described in ATTACHMENT I: SCOPE OF WORK. The project must be undertaken in
accordance with PART IV: TERMS AND CONDITIONS, and all applicable state and local laws and
ordinances, which by this reference are incorporated into this agreement as though set forth fully
herein.
PART IV: TERMSANDCONDITIONS
The parties to this agreement agree as follows:
4.01 Rate and Term of Loan
The BOARD, using funds appropriated from the Public Works Assistance Account, shall loan the
LOCAL GOVERNMENT a sum not to exceed $1,000,000.00. The interest rate shall be one-half
percent (112%) per annum on the outstanding principal balance. The term of the loan shall not exceed 5
years, with the final payment due July 1, 2006.
4.02 Local Project Share
The LOCAL GOVERNMENT pledges an amount of locally-generated revenue not less than fifteen
percent (15%) of the total eligible portion of the project cost not funded by federal or state grants as
identified in ATTACHMENT I: SCOPE OF WORK, to be verified at the time of project close-out.
Any change in the percentage oflocally-generated funds may require an adjustment in the loan amount
or interest rate charged, or both. In such event, the LOCAL GOVERNMENT agrees to execute an
amendment to this agreement adjusting the loan amount or interest rate, as appropriate.
Page 2
2000 PWTF Pre-Construction Loan Agreement
Local project share must consist of expenditures eligible under WAC 399-30-030(3) and be related
only to project activities described in ATTACHMENT I: SCOPE OF WORK. These expenditures may
be made up to twelve (12) months prior to the execution of the loan agreement and verified at the time
of project close-out.
PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED TO REIMBURSE THE LOCAL
GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
AGREEMENT.
4.03 Disbursement of Loan Proceeds
Warrants shall be issued to the LOCAL GOVERNMENT for payment of allowable expenses incurred
by the LOCAL GOVERNMENT while undertaking and administering approved project activities in
accordance with ATTACHMENT I: SCOPE OF WORK. In no event shall the total Public Works
Trust Fund loan exceed eighty five percent (85%) of the eligible actual project costs. The disbursement
of loan proceeds shall be initiated by the LOCAL GOVERNMENT on a Washington State Invoice
Voucher form. The loan funds will be disbursed to the LOCAL GOVERNMENT as follows:
Within thirty (30) days of the formal execution of this agreement, a sum not to exceed seventy-five
percent (75%) of the approved Public Works Trust Fund loan shall be disbursed to the LOCAL
GOVERNMENT.
At the time of project completion, a Close-out Report, (refer to Section 4.18 for Close-out Report),
shall be submitted to the BOARD by the LOCAL GOVERNMENT certifying total actual project costs.
The final Public Works Trust Fund loan disbursement shall not bring the total loan in excess of eighty
five percent (85%) of the eligible project costs or the total of $1,000,000.00, whichever is less, nor shall
this disbursement occur prior to the completion of all project activities. The Close-out Report shall
serve as a contract AMENDMENT for determining the final loan amount, interest rate, and local share.
Page 3
2000 PWTF Pre~Construction Loan Agreement
In the event that the final costs identified in the Close-out Report indicate that the
LOCAL GOVERNMENT has received Public Works Trust Fund monies in excess of eighty five
percent (85%) of eligible costs, all funds in excess of eighty five percent (85%) shall be repaid to the
Department of Community, Trade and Economic Development, or its successor, within thirty (30) days
of submission of the Close-out Report.
4.04 Interest Earned on Public Works Trust Fund Monies
All interest earned on Public Works Trust Fund Monies held by the LOCAL GOVERNMENT shall
accrue to the benefit of the LOCAL GOVERNMENT and be applied to the eligible costs of the
approved project. Benefits shall accrue in one of two ways:
1. Reduce the amount of the Public Works Trust Fund loan.
2. Pay any part of the eligible project costs that are in excess of ATTACHMENT I: SCOPE OF
WORK estimates ifthere is an overrun of project costs.
The LOCAL GOVERNMENT shall establish procedures to ensure that all monies received from the
Public Works Trust Fund loan can be readily identified and accounted for at any time during the life of
this loan agreement. Such procedures shall consist of the establishment of a separate fund, account,
sub-account or any other method meeting generally accepted accounting principles.
4.05 Time of Performance
The LOCAL GOVERNMENT shall begin the activities identified within ATTACHMENT I: SCOPE
OF WORK no later than three (3) months after the date ofloan agreement execution and reach project
completion no later than eighteen (18) months after the date of agreement execution.
Failure to perform within the time frame described in the preceding paragraph may constitute default of
this agreement and require the immediate repayment of any loan funds disbursed. In the event of
extenuating circumstances, the LOCAL GOVERNMENT may request, in writing, that the BOARD
extend the deadline for project completion. The BOARD may, by a two-thirds vote, extend the
deadline.
4.06 Repavment
The first loan repayment under this agreement is due July 1, 2002, and subsequent installments are due
on July 1 of each year during the term of the loan. The first repayment under this agreement shall
consist of interest only at the rate of one-half percent (1/2%) per annum, calculated on a 360-day year
of twelve 30-day months, applied to funds received: Interest will begin to accrue from the date the
BOARD issues each warrant to the LOCAL GOVERNMENT. Subsequent repayments shall consist of
the principal balance due divided by the loan term remaining plus interest on the unpaid balance of the
loan. The final payment shall be an amount sufficient to bring the loan balance to zero.
Page 4
2000 PWTF Pre-Construction Loan Agreement
The LOCAL GOVERNMENT has the right to repay the unpaid balance of the loan in full at any time,
and the right to repay at a faster rate than is provided in this agreement, provided that any such payment
must equal or exceed the amount normally due on an annual basis.
The LOCAL GOVERNMENT will repay the loan in accordance with the preceding conditions through
the use of a check, money order, or equivalent means made payable to the Department of Community,
Trade and Economic Development, or its successor, and sent to:
Department of Community, Trade and Economic Development
Administrative Services Division/Fiscal Unit
906 Columbia Street S.W.
P.O. Box 48300
Olympia, Washington 98504-8300 .
4.07 Repayment Account
The LOCAL GOVERNMENT shall repay the loan solely from utility revenues, general obligation
revenues, or a combination thereof. The name of the fund, account, or sub-account shall be
fu.ncl ':f5o w°'+-er/S "--' 0 e,. DC. bt '.2.c'L"'.L"'<o:c.·
4.08 Default in Repayment
Loan repayments shall be made to the Department of Community, Trade and Economic
Development, or its successor, in accordance with Section 4.06 of this agreement. A payment not
received within thirty (30) days of the due date shall be declared delinquent. Delinquent payments
shall be assessed a daily penalty beginning on the thirty-first (31) day past the due date. The penalty
will be assessed on the entire payment amount. The penalty will be twelve percent (12%) per annum
calculated on a 360-day year.
Upon default in the payment of any annual installment, the BOARD may declare the entire remaining
balance of the loan, together with interest accrued, immediately due and payable. Failure to exercise its
option with respect to any such repayment in default shall not constitute a waiver by the BOARD to
exercise such option for any succeeding installment payment which may then be in default. The
LOCAL GOVERNMENT shall pay the costs and reasonable legal fees incurred by the BOARD in any
action undertaken to enforce its rights under this section.
Page 5
2000 PWTF Pre-Construction Loan Agreement
4.09 Loan Security
The LOCAL GOVERNMENT must select one of the following options for securing repayment of
the loan. Please initial the appropriate option.
1. General Obligation: This loan 1s a general obligation of the LOCAL
GOVERNMENT.
OR
2. l!LI Revenue Obligation: This option may be used only if the entire project is a
domestic water, sanitary sewer, storm sewer, or solid waste utility project. LOCAL
GOVERNMENTS performing a storm sewer project that have not created a storm sewer utility or a
combined sanitary sewer/storm sewer utility may not use this option. Projects providing for a
mixture of bridge, road, domestic water, sanitary sewer, and storm sewer activities may not use this
option.
This loan is a revenue obligation of the LOCAL GOVERNMENT payable solely from the net
revenue of the utility system indicated below. Payments shall be made from the net revenue of the
utility after the payment of the principal and interest on any revenue bonds, notes, warrants or other
obligations of the utility having a lien on that net revenue. As used here, "net revenue" means gross
revenue minus expenses of maintenance and operations. The BOARD grants the LOCAL
GOVERNMENT the right to issue future bonds and notes that constitute a lien and charge on net
revenue superior to the lien and charge of this loan agreement.
OR
Please choose and initial one of the following utility systems:
Water ---
lb../ Sanitary Sewer (Wastewater)
--~ Storm water
___ Water/Sanitary Sewer
Stormwater/Sanitary Sewer ---
Solid Waste ---
3. __ Local Improvement District: Pursuant to RCW 35.51.050, the LOCAL
GOVERNMENT pledges to repay this loan from assessments collected from a Local Improvement
District, Local Utility District or other similar special assessment district in which the improvements
financed by this loan are located. The name of the special assessment district is _______ _
Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to make loan
repayments when due, and to adjust rates, fees, or surcharges, if necessary, to meet its obligations
under this agreement.
Page 6
2000 PWTF Pre-Construction Loan Agreement
4.10 Recordkeeping and Access to Records
The BOARD, the BOARD'S agents, and duly authorized officials of the State shall have full access
and the right to examine, copy, excerpt, or transcribe any pertinent documents, papers, records, and
books of the LOCAL GOVERNMENT and of persons, firms, or organizations with which the LOCAL
GOVERNMENT may contract, involving transactions related to this project and this agreement.
The LOCAL GOVERNMENT agrees to retain these records for a period of six years from the date of
project completion.
4.11 Reports
The LOCAL GOVERNMENT, at such times and on such forms as the BOARD may require, shall
furnish the BOARD with such periodic reports as it may request pertaining to the activities undertaken
pursuant to this agreement including, but not limited to, quarterly progress reports, the Close-Out
Report, and any other matters covered by this agreement. Failure to file periodic reports as requested
may result in termination of this agreement as per Section 4.14.
4.12 Indemnification
The LOCAL GOVERNMENT will defend, protect, indemnify, save, and hold harmless the BOARD,
and the state of Washington from and against any and all claims, costs, damages, expenses, or liability
for any or all injuries to persons or tangible property, arising from the acts or omissions of the LOCAL
GOVERNMENT or any of its contractors or subcontractors, or any employees or agents in the
performance of this agreement, however caused. In the case of negligence of both the BOARD and the
LOCAL GOVERNMENT, any damages allowed shall be levied in proportion to the percentage of
negligence attributable to each party.
4.13 Amendments, Modifications, and Waivers
Except for an increase in the amount of the loan governed by this agreement, the LOCAL
GOVERNMENT may request an amendment of this agreement for the purpose of modifying the
SCOPE OF WORK or for extending the time of performance as provided for in Section 4.05. No
modification or amendment resulting in an extension of time shall take effect until a request in writing
has been received and approved by the Board in accordance with Section 4.05. No amendment or
modification shall take effect until approved in writing by both the BOARD and the LOCAL
GOVERNMENT and attached hereto. No conditions or provisions of this agreement may be waived
unless approved by the BOARD in writing.
4.14 Termination for Cause
If the LOCAL GOVERNMENT fails to comply with the terms of this agreement, or fails to use the
loan proceeds only for those activities identified in ATTACHMENT I: SCOPE OF WORK, the
BOARD may terminate the agreement in whole or in part at any time. The BOARD shall promptly
notify the LOCAL GOVERNMENT in writing of its determination to terminate, the reason for such
Page 7
2000 PWTF Pre-Construction Loan Agreement
termination, and the effective date of the termination. Upon termination of the loan agreement, the
BOARD shall declare the entire remaining balance of the loan, together with any interest accrued,
immediately due and payable.
4.15 Termination For Convenience
The BOARD may terminate this agreement in the event that federal or state funds are no longer
available to the BOARD, or are not allocated for the purpose of meeting the BOARD'S obligations
under this agreement. Termination will be effective when the BOARD sends written notice of
termination to the LOCAL GOVERNMENT.
4.16 Governing Law and Venue
This agreement shall be constrned and enforced in accordance with, and the validity and performance
hereof shall be governed by, the laws of the state of Washington. Venue of any suit between the parties
arising out of this agreement shall be the Superior Court of Thurston County, Washington. The
prevailing party is entitled to recover costs in accordance with Washington State Law (Chapter 4.84
RCW).
4.17 Severability
If any provision under. this agreement or its application to any person or circumstances is held invalid
by any court of rightful jurisdiction, this invalidity does not affect other provisions of the agreement
which can be given effect without the invalid provision.
4.18 Project Completion
The BOARD will require and notify the LOCAL GOVERNMENT to initiate a Close-out Report when
the activities identified in ATTACHMENT I: SCOPE OF WORK are completed. In the report, the
LOCAL GOVERNMENT will provide the following information to the BOARD:
1. A copy of the Close-out Report.
2. A copy of the a resolution accepting the design project as being complete.
3. Certification that all costs associated with the project have been incurred. Costs are incurred when
goods and services are received and/or contract work is performed.
4.19 Project Close-out
In accordance with Section 4.03 of this agreement, the LOCAL GOVERNMENT will submit, together
with the Close-out Report, a request for a sum not to exceed the final twenty-five percent (25%) of the
loan amount.
Page 8
2000 PWTF Pre-Construction Loan Agreement
4.20 Audit
Audits of the LOCAL GOVERNMENT'S project activities may be conducted by the Municipal
Division of the State Auditor's Office in accordance with state law and any guidelines the Department
of Community, Trade and Economic Development, or its successor, may prescribe. Payment for the
audit shall be made by the LOCAL GOVERNMENT.
4.21 Project Signs
If the LOCAL GOVERNMENT displays, during the period covered by this agreement, signs or
markers identifying those agencies participating financially in the approved project, the sign or marker
must identify the Washington State Public Works Trust Fund as a participant in the project.
4.22 Utilization ofMinoritv and Women's Business Enterprises (MWBE)
In accordance with legislative findings and policies set forth in Chapter 39.19 RCW, the BOARD
encourages participation by Minority and Women's Business Enterprise firms certified by OMWBE.
Voluntary goals for participation are:
Construction/Public Works 10%MBE 6%WBE
Architect/Engineering 10%MBE 6%WBE
Purchased Goods . 8%MBE 4%WBE
Purchased Services 10%MBE 4%WBE
Professional Services 10%MBE 4%WBE
4.23 Nondiscrimination Provision
During the performance of this contract, the LOCAL GOVERNMENT shall comply with all federal
and state nondiscrimination laws, including, but not limited to chapter 49.60 RCW, Washington's Law
Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the LOCAL GOVERNMENT'S noncompliance or refusal to comply with any
applicable nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled, or
terminated in whole or in part, and the LOCAL GOVERNMENT may be declared ineligible for further
contracts with the BOARD. The LOCAL GOVERNMENT shall, however, be given a reasonable time
in which to cure this noncompliance.
Page 9
2000 PWTF Pre-Construction Loan Agreement
PARTY: SPECIALASSURANCES
The LOCAL GOVERNMENT assures compliance with all applicable state and local laws,
requirements, and ordinances as they pertain to the design, implementation, and administration of the
approved project. Of particular importance are the following:
5.01 RCW 43.155.060
The LOCAL GOVERNMENT shall comply with the provisions of RCW 43.155.060 regarding
competitive bidding requirements for projects assisted in whole or in part with money from the Public
Works Trust Fund program.
5.02 WAC 399-30-030(3)
The LOCAL GOVERNMENT assures compliance with WAC 399-30-030(3) which identifies eligible
costs for projects assisted with Public Works Trust Fund loans.
5.03 Nondiscrimination Provision
During the performance of this contract, the LOCAL GOVERNMENT shall comply with all federal
and state nondiscrimination laws, including, but not limited to chapter 49.60 RCW, Washington's Law
Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the LOCAL GOVERNMENT'S noncompliance or refusal to comply with any
applicable nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled, or
terminated in whole or in part, and the LOCAL GOVERNMENT may be declared ineligible for further
contracts with the BOARD. The LOCAL GOVERNMENT shall, however, be given a reasonable time
in which to cure this noncompliance.
5.04 Historical and Cultural Artifacts
The LOCAL GOVERNMENT agrees that if historical or cultural artifacts are discovered during
construction, the LOCAL GOVERNMENT shall immediately stop construction and notify the local
historical preservation officer and the state's historical preservation officer at the Washington State
Office of Archeology and Historic Preservation.
The LOCAL GOVERNMENT shall require this provision to be contained in all contracts for work or
services related to ATTACHMENT I: SCOPE OF WORK.
5.05 Assignment
Neither this agreement, nor any claims arising under this agreement, shall be transferred or assigned by
the LOCAL GOVERNMENT without prior written consent of the BOARD.
Page 10
2000 PW1F Pre-Construction Loan Agreement
City of Marysville
PUBLIC WORKS TRUST FUND
Pre-Construction Program
ATTACHMENT 1: SCOPE OF WORK
PW-01-691-PRE-114
Wastewater Treatment Plant Upgrade
1. Provide a clear description of the project to be financed in part by a Public Works Trust Fund
loan.
SEE ATTACHED
2. The term of this loan will be five years.
l\Pwb01\shared\Contracting\Pre-Con\PC Scope 01 PRE 114.dot
OCT-02-2001 11:13 PW ADMIN CITY OF MSVL 360 651 5182 P.02 ,,
The project consists of three main elements: Preliminary Design; Final Design and Permining for the upgrade of the
existing Marysville wastewater treatment facility. In this biennium, the City is applying for funding for the proposed
treatment upgrades designed to accommodate for unallocated (Tulalip) flows and City growth to 2020, as well as
compliance with interim NPDES limits.
Preliminary design activities will finalize the unit treatment processes and general configuration of the facilities to be
consttucted. Recommendations in the Final 2001 Wastewater Capital Facilities Plan will be the basis for guiding this
phase·ofthe work. The scope of the preliminary design will include:
• An evaluation and recommendations of alternative configurations for a new treatment facility headworks;
• Finalizing process design criteria, including confirmation and updating, if necessary, of the projected flow and
pollutant loading on the existing wastewater treatment facility
• Analyze electrical and generator improvements and develop a conceptual plan for the process instrumentation and
control and electrical systems
• Improvements and expansion of the aerated lagoons, including aeration system
• Evaluate equipment procurement strategies for facilitating the purchase and installation of additional effluent
filtration equipment
• Pilot studies of effluent filters and UV disinfection system.
• Effluent pump station modifications
• Improvements to the existing disinfection facilities
• A comprehensive geotechnical investigation to assure that appropriate foundation systems are designed for structural
components and ancillary components of the treatment facility,
• Develop an as-built topographic survey in the vicinity of the facilities included in the upgrade.
• Obtain necessary local construction permits which apply to the plam upgrade
• Preliminary l11yout of treatment facility processes and ancillary facilities, including plant operations cenrer and new
maintenance facility.
• An updated project cost estimate will be prepared as part of the preliminary design
The scope of the final design includes the preparation of construction drawings and specifications for the upgraded
wastewater treatment facility, which will become the contract drawings during the bidding process. A detailed
construction cost estimate will be developed prior to bidding the project based on the final design drawings and
specification. The final design includes process design criteria, hydraulic profile, process flow diagram; civil, structural.
mechanical, instrumentation and control, architectural, and electrical drawings and specifications for the following:
• wastewater treatment facility headworks,
• aerated lagoon systems,
• effluent filtration capacity,
• additional disinfection facilities,
• site improvements including upgrades to plant electrical and control systems.
• additions to the plant operations center,
• and a new plant maintenance facility and associated facil1ties.
The plant upgrade may be bid in several packages to minimize overall project costs.
The scope of the permining phase of the project inclLtdes providing assisrance to the City in preparation of applications
for a Shorelines Substantial ·Development permit, local building permit, notice construction application with Puget Sound
Air Quality Control Authority, variance to Sensitive Areas Ordinance, and a modification of the City's NPDES
Scope of Work
Page Two
PW-01-691-PRE-l 14
Estimated Project Costs:
Engineering
Environmental Review
Land/R-0-W Acquisition
Other Fees
Contingency (20%)
I. Other (specify)
Public Involvement/Information
TOTAL ESTIMATED COSTS
Anticipated Fund Sources:
A. Federal Grants
State Grants
B. Locally Generated Revenue
General Funds
Capital
Other Fund
Rates
Assessments
(LID, RID, ULID)
Special Levies
Federal Loan(s) from: (identify all)
State Loan(s) from: (identify all)
Other: identify sources)
TOTAL LOCAL REVENUE
c. PUBLIC WORKS TRUST FUND LOAN
\\Pwb01\shared\Contracting\Pre-Con\PC Scope 01 PRE 114.dot
Total
$ 922,978
$ 52,265
$
$
$ 200,000
$
$ 24,757
$ 1,200,000
$
$
$
$
$ 200,000
$
$
$
$
$
$
$
$
$
$
$
$
$ 1,000,000
Scope of Work
Page 3
PW-01-691-PRE-114
Calculating Local Percentage: (Note: Please exclude any expansion/growth costs and funding
before calculating the local percentage.) ·
Calculate as follows:
Total Local Revenue
PWTF Loan+ Total Local Revenue = Local Loan Percentage ___ _
$200,000
$1,000,000 + $200,000 = 17%
The local contribution must be at least:
Five percent (5%)
Ten percent (10%)
Fifteen percent (15%)
for a loan interest rate of
for a loan interest rate of
for a loan interest rate of
\\Pwb01\shared\Contracting\Pre-Con\PC Scope 01. PRE 114.dot
2%
1%
0.5%
Public Works Trust Fund
ATTACHMENT II: ATTORNEY'S CERTIFICATION
I, -----'G ... ·"'"-'l-'-C("""r_1_+ __ [,-'"· _. _,('"",l"""-J "'E:--'"'""'c_Q.._.· ____ , hereby certify:
I am an attorney at law admitted to practice in the State of Wa.shington and the duly appointed
attorney of the (l_ H·3 <D f rVI (!( '';,12= u: I {Q
(the LOCAL GOVERNMENT); and
I have also examined any and all documents and records which are pertinent to the loan
agreement, including the application requesting this financial assistance. ·
Based on the foregoing, it is my opinion that:
1. The LOCAL GOVERNMENT is a public body, proper1y constituted and operating under the
. laws of the State of Washington, empowered to receive and expend federal, state and local
funds, to contract with the State of Washington, and to receive and expend the funds
involved to accomplish the objectives set forth in their application.
2. The LOCAL GOVERNMENT is empowered to accept the Public Works Trust Fund financial
assistance and to provide for: repayment of the loan as set forth in the loan agreement.
3. There is currently no litigation in existence seeking to enjoin the commencement or
completion of the above-described public facilities project or to enjoin the LOCAL
GOVERNMENT from repaying the Public works Trust Fund loan extended by the
DEPARTMENT with respect to such project. The LOCAL GOVERNMENT is not a party to
litigation which will materially affect its ability to repay such loan on the tenns contained in
the loan agreement.
4. Assumption of this obligation would not exceed statutory and administrative rule debt
limitations applicable to the LOCAL GOVERNMENT. .
Signature of Attorney
/) rk· .. la-1J ~ . lA..r'U'
Date
Name
A
Address