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Home My WebLink About1334 - Washington State DOT - Agreement - Sunnyside Elem Safe RoutesAGENCY ~ :7: Washington State Y/I Department of Transportation !Agency City of Marys vi I le Proiect Number l~greement Number HLP-SRl 5(022) LA8928 This supplemental agreement is made and entered into Supplement -Local Programs State Funding Agreement Supplement Number 1 All provisions in the AGREEMENT identified above remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Project Description [gj No Change Name Sunn side Elementar Safe Routes to School Location Sunnyside Blvd from 39th Pl NE to 36th St NE Description of Work ~ No Change Reason for Supplement The ag reem ent is being supplemented to obligate construction funds . Estimate of Funding Type of Work (1) (2) (3) (4) Previous Estimated Total Estimated Agency A~reement/Suppl. Supplement Project Funds Funds PE a. Agency 15000 15000 b. Other Agency non-part. 5310 5310 5310 c. Other d. State e. Total PE Cost Estimate (a+b+c+d) $ 20,310 .00 $ 0.00 $ 20 ,310.00 $ 5,310.00 RW f. Agency 70000 70000 g. Other h. Other i. State j. Total RJW Cost Estimate (f+g+h+i) $ 70 ,000.00 $ 0.00 $ 70 ,000.00 $ 0.00 CN k. Contract 190 ,000.00 190,000.00 I. Other Co ntract non-part. 15 ,762 .50 15 ,762.50 15 ,762 .50 m. Other n. Other a.Agency Non.Part 20 ,576.25 20,576.25 20,576.25 p. State q. Total CN Cost Estimate (k+l+m+n+o+p) $ 0.00 $ 226 ,338.75 $ 226,338.75 $ 36 ,338.75 r. Total Project Cost Estimate (e+j+q) $ 90,310.00 $ 226,338.75 $ 316,648.75 $ 41,648.75 AGE 7Z -/:G_ , STAT ~ f+ ~c~ -.d BY: _,-r BY:. 0 ~;> -~rector, Local Programs ~ Title. Mayor (5) Estimated State Funds 15000 $ 15 ,000.00 $ 0.00 190,000.00 $ 190 ,000 .00 $ 205,000.00 /'] Date: °76 7 /t <..-- OCT 7 1 F·~ Date: _______________ _ DOT Form 140-087A Revised 03/2016 AGENCY Local Programs State Funding Agency and Address Agreement City of Marysville Work by Public 80 Columbia Ave Agencies Marysville, WA 98270 A OOe n ~q1s Maximum Amount Authorized Location and Description of Work (See also Exhibit "A") 205,000.00 The Sunnyside Elementary Safe Routes to School Project Participating Percentage Project Number includes curb, gutter, sidewalk, ramps, planters and school 100.00% \-\LP -5~\C.:.( CJ 7 z.) zone beacons with speed feedback signs. Thi s A GREE MENT is m a de a nd entered into thi s \ °''tt\ d ay of ~ u_\ lA , 2-0\ ~ between the STATE OF WASHINGTON, Department of T ra ns portat ion , acting by qotf t hrough th e Se cret ary of Transportation, hereinafter called the "STATE ," and the above named organization, hereinafter call the "AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial· assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Estimate of Funding Type of Work (1) (2) (3) Estimated Total Estimated Agency Estimated Project Funds Funds State Funds PE a. Agency 15,000.00 15,000.00 b. Other Agency non-part. 5,313.00 5,313.00 c. Other d. State e. Total PE Cost Estimate (a+b+c+d) $ 20,313.00 $ 5,313.00 $ 15,000.00 Right of Way f. Agency 70,000.00 70,000.00 0.00 g. Other h. Other i. State J. Total RJW Cost Estimate (f+g+h+i) $ 70,000.00 $ 70,000 .00 $ 0.00 Construction k. Contract I. Other m. Other n. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) $ 0.00 $ 0.00 $ 0.00 r. Total Project Cost Estimate (e+j+q) $ 90,313 .00 $ 75,313.00 $ 15,000.00 DOT Form 140-087 lL Pag e 1 Revised 03/2015 I A General The AGENCY agrees to perform the above described work in accordance with the Project Application attached hereto as "Exhibit A" and made a part of this AGREEMENT. Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted design standards, unless otherwise noted. The AGENCY will incorporate the plans and specifications into the AGENCY's project and thereafter advertise the resulting project for bid and , assuming bids are received and a contract is awarded , administer the contract, or if the project is of a size which the AGENCY is authorized to perform with its own forces under the laws of the State of Washington , the AGENCY may proceed with its own forces. All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II IV Legal Relations No liability shall attach to the AGENCY or the STATE by reason of entering into this AGREEMENT except as expressly provided herein. v Nondiscrimination The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees to require the same of all subcontractors providing services or performing any wo rk using funds provided under this AGREEMENT. VI Venue For the convenience of the parties to this AGREEMENT, it is agreed that any claims and/or causes of action which the AGENCY has against the STATE, growing out of this AGREEMENT or the project or program with which it is concerned, shall be brought only in the Superior Court for Thurston County. VII Payment Termination The STATE, in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this be performed by the AGENCY, agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unava ilable or if the Secretary the percentage of the actual direct and related ind irect cost of the work determines that it is in the best interest of the STATE . shown above , up to the "MAXIMUM AMOUNT AUTHORIZED". The VIII agenc~ will comply with Gover.nmental Accounting Auditing an~ Financial Final Report and Final Inspection Re~~rtmg Standards and applicable stat~ law and local regulaltons, . Within ninety (90) days following the completion of the project and pohc1e~ and pr?cedures. No payment will be made for work done prior to submission of the final billing for the project, a final report and/or final exe~ut1on of this AGREEMENT. inspection shall be submitted to the Director, Highways & Local Programs Partial payments shall be made by the STATE, upon request of the containing the following information: AGENCY, to cover costs incurred . These payments are not to be more frequent than one (1) per month. It is agreed that any such partial Non-Cap ital Proje cts payment will not constitute agreement as to the appropriateness of any 1. A description of the project or program . item and that, at the time of the final audit, all required adjustments will 2. A summary of actual costs of the project or program . be made and reflected in a final payment. The AGENCY agrees to submit a final bill to the STATE within forty-five (45) days after the AGENCY has 3· completed work. The AGENCY agrees that all costs in excess of the amount authorized An evaluation of the project or program . This should address aspects such as transportation and/or other benefits to the public. and the AGENCY's matching funds shall be the responsibility of the Cap it al Proiec ts AGENCY. 1. A final inspection is required. Ill Audit IX Supplement The AGENCY agrees that an audit may be conducted by the STATE. During the progress of the work and for a period not less than three (3) years from the date of final payment to the AGENCY, the records and accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records , This agreement may be modified or supplemented only in writing by parties . accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year retention period. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the AGENCY STATE ~} ~ I By · By: ¥1 ~~'J . Title : Mayor Date: __ __.J_,,_U=-L -'-1-'9_2_01_6 ___ _ Date: -0~4..,..,;,...-. 51~/'--L..J_...,{a,____ DOT Form 140-087 Revised 03/2015 Page 2 Sunnyside Elementary School Safe Routes To School Project Vicinity Map Project Area CJ Parcels ,C-School +++++ Railroad .. 11:=::11 .. :=: .......... c::::=::=::=::::::i .......... Feet 0 210 420 840 1,260 1,680 Printed: .April, 2014 l\lllD1TOl-'1VQUl~---111tOl'letOWtJMlllll'YCllWM!WfnOFFIT'NBS 9,_~T'J'f:l~•'""l.rlQJl.Nl......i.at._tt~flll°"'BICCl'-.,.ltllll "'4•'""'(11Ufo. .,. ... ~..,,.,,.ltMlll:~...:IM ~<u•1 ~COllllU"!P9Sll"<li1Mitl 11:1' ~u :c:u1i;ra. <ill fifll:Sll:l'11"QG&:.•ll1..,.sfil ~iiu;if"..:a.-L:t1nietat •!ell ~M l.l~T IUlll,;l,,Q.MC1r.•WM)liW•JP1W1~:ft~ .. llt!NollM!P-... •o,w;o:;il. 11tts;O'l1~'"9odl"""NP!IM-cf"ltll'l~ll. Washington State Department of Transportation Local Agency Federal Aid Project Prospectus Prefix Route ( ) Date 05/27/2016 Federal Aid DUNS Number 076658673 Project Number Local Agency M1601 ( WSDOT) Federal Emp loyer 91-6001459 Proje ct Number Use Only Tax ID Number Agency CA Agency Federal Program Title City of Marysville ~Yes 0No D 20.205 D Other Project Title Start Latitude N 48dl '50 11 Start Longitude W 48dl '45 11 Sunnyside Elementary Safe Routes to School End Latitude N 122d8'4 7" End Lonqitude W 122d8'47 11 Project Termini From-To Nearest City Name Project Zip Code (+4) 38thPl NE 36th St NE Marysville 98270-9544 Begin Mile Post End Mile Post Length of f?roject Award Type [ZJ Local D Local Forces D State D Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name 0745 31 Snohomish WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Northwest R eg ion 38,39 2 1 Total Local AgEmcy Federal Funds Phase Start Phase Estimated Cost Funding Date (Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year P.E. $ 20,000 $ 5,313 $ 15,000 06/2016 R/W $ 70,000 $ 70,000 $0 07/2016 Const. $ 220,000 $ 30,00Q $ 190,000 09/2016 Total $310,000 $ 105,3 ]3 $ 205,000 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes varies 2 to 3 lanes Sunnyside Blvd lacks sidewalk connections from 3 8th Pl NE to 36th St NE, with the school's main and only entrance located in between. Description of Proposed Work Descript ion of Proposed Work (Attach additional sheet(s);if necessary) Project includes curb, gutter sidewalk, planters, ramps and school zone beacons with speed feedback signs. Local Agency Contact Person Title Phone Jeff Laycock, PE City Engineer (360) 363-8274 Mailing Address City State Zip Code 80 Columbia Ave ~ Marysville WA 98270 - By ( 1A rh Project Prospectus ---; . , Ap pr ovi ng Autho rity Title C~ Engineer Date b/~/l<t> DOT Form 140-101 Previous Editions Obsolete l c --, '{ Pag e 1 Revised 04/2015 ~-- Agency Project Title Date City of Marysville Sunnyside Elementary Safe Routes to Schoo· 0512712016 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ~ New Construction D Path /Trail 03-R varies 35-45' varies 2-3 [Zl Reconstruction [Zl Pedestrian I Facilities 02-R D Railroad D Parking Oother D Bridg e Geometric Design Data Description Through Route Crossroad 0 Principal Arterial D Principal Arterial Federal [Z] L!rban [Zl Minor Arterial D Urban D Minor Arterial 0 Collector D Collector Functional D Rural D Rural Classificatiom 0NHS D Major Collector 0NHS D Major Collector D Minor Collector D Minor Collector D Local Access ~ Local Access Terrain D Flat [] Roll D Mou nta in D Flat 0 Roll 0 Mount ain Posted Speed 35 NIA Des ig n Speed 35 NIA Existing ADT NIA NIA Design Year ADT NIA NIA Design Year NIA NIA Design Hou rly Volume (DHV) NIA NIA Performance of Work Preliminary Engineering Will Be Performed By Others Agency City Staff 0 % 100 % Construction Will Be Performed By Contract Agency Contractor 100 % 0 % Environmental Classification D Class I -Environmental Im pact Statememt (EIS) 0 Class Ill -Categorically Excluded (CE) D Pro j ect Involves NEPA/SEPA Section 404 D Pro je ct s Requiring Documentation lnte ragency Agreement (D ocum e nted CE) D Class Ill -Environmental Assessment (EA) 0 Project Involves NEPA/SEPA Section 404 lnteragency Agreeme nt s Environmental Considerations NEPA not required for State funding . SEP A will be required. DOT Form 140-101 Revised 04/2015 Previous Editions Obsolete Page2 Agency City of Marysville Right of Way D No Right of Way Needed *All construction required by the contract can be accomplished within the exiting ri gh t of way. Utilities D No utility work required Project Title Date Sunnyside Elementary Safe Routes to Schoo 05/27/2016 IZJ Right of Way Needed [Z] No Relocation D Relocation Required Railroad [Z] No railroad work required [Z] All utility work will be completed prior to the start of the construction contract D All railroad work will be completed prior to the start of the construction contract IZJ All utility work will be completed in coordination with the construction contract D All the railroad work will be completed in coordination with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Existing utilities, either City owned or privately owned, may require relocation as part of the project. There are no known p rivate utility relocations requ ired. T here are a few City owned utility relocations required that will be perform ed during constru ction. FAA Involvement Is an y airport located within 3.2 kilo m eters (2 m il es) of the pro posed project? D Yes IZJ No Remarks This project has been reviewed by the leg1~lat1ve body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Date DOT Form 140-101 Revised 04/2015 Agency City o ~ille ~ . By r~~on Previous Editions Obsolete Page 3