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Home My WebLink About2524 - WA State Dept. of Commerce - Agreement - Marysville to Lake Stevens Trail Connector Grant•••• Wash ington State ._ ., Department of •4,-.• Commerce 2019-2021 Capital Budget Contract Working Papers Grantee: City of Marysville Project Title: Marysville Trail Connector (Marysville) Net Grant Amount: $504,700.00 Instructions: Before you can receive funds , a contract will need to be executed between your organization and the state . Contract development generally takes four to six weeks once you have met all pre-contracting requirements. Please follow these steps to get the pro cess started: 1. Completely fill out the survey questions by typing your responses in the electronic vers ion of this form ; 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization ; 3. Attach documentation for co mmitted funds (copies of award letters , council appropriations, etc.), if applicable ; 4. Compile and email these documents to your Gra nt Manager, Emily Hafford at emily .hafford@commerce.wa.gov If you have any questions or need add itional information , please contact me at: Emily Hafford at (360) 764-0118 or emily.hafford@com merce.wa.gov. All grantees are required to set up an SWV number so funds may be sent electronically . Please find detailed instructions here: Office of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. You may immediately submit your working papers survey to us ; we will automatically receive your SWV number from the office that sets them up . Thank you for your assistance in making this contract-writing process as quick and easy as possible ! tJRlG\NAL SECTION 1. GENERAL INFORMATION 1.1 Grantee (Complete Leg~liName) City of Marysville .. , . ,:cc;:;·./.:, 1.2 Type of Organization .. ::,_ ~ Publicly-Owned D Private Non-Profit 0 Tribal 1.3 .. Sti@INide Vendor Number (if available) SWV0000432 1.4 UBl#:(ifavailable) 314-000-001 . 1.5 Project Street Address Trail 1.6 Project Mailing Address . 80 Columbia Avenue, Marysville, WA 98270 1.7 County .. .. ; .•. USA . .. . 1.8 0 Pfoject .GPS CoQrdinatesJ1ppr9ximate . latitude Ce.a., 45.35301 · ·. Lonaitudeffe,a., 120.4510) · · •. centercofwh~re youwlll be working) 48.053495 -122.1229915 1,9 Proj~ct Jurisdiction (county, city, town) City of Marysville 1.10. -~r Legislative District .. . . 44 1.11 . Coos·ressional District } • i . 2 1.1.2 ' ' ' ,,,':,, Which legislator(s) tooKtp_e;lea_d in intf~ducing your appropriation? 1.13 ,; :,.,;.· Jon Nehring Ailtpprized Person to,Sign Contract Mailtng,Address (if different from project 1049 State Avenue, Marysville, WA 98270 mailina·address above\ :::. •··· TelephonEl ··:0':':~' 360-363-8000 . C :\_,, Email .· . jnehring@marysvillewa.gov . . 1.14 Person Administering the Grant (once contract is sianedl Steve Miller Mailing Address (if different from proj~ct 80 Columbia Avenue, Marysville, WA 98270 ~g address above\ > .. · " Te_l\'l_f!hone ... 360-363-8285 E111ail ·• [;·: smiller@marysvillewa.gov SECTION 2. PROJECT INFORMATION PROJECT DESCRIPTION 2.1 Please,aescribethe ,oroiect's anticioated use" ani:Foublii: benefit. , • ' ' , , ,,: . ,, '. Powerlines and associated easements run through jurisdictional boundaries of Marysville and Lake Stevens. Development of a trail on or along these powerlines will benefit citizens, and provide recreational opportunities, and provide alternative transportation routes for bicyclists and pedestrians between the cities. - 2.2 Is this,project.part ofa larg,e)", ,pnased project? lfY,ES, explain how this.phase fits in the l '";: ~ YES □NO overall oroiect. ·, , . . ,. .. . .. , . .. Yes, this project will complete preliminary design to 30% progress for the overall trail. Final design and construction for the trail will be phased separately. SITE CONTROL 2.3 Do you. haveco-rilfol offhepJoject site either tl\rq,ugh, ownership orthi~ugh 11 long,term , le11se (at,least 15 years}?x!f NO, please explain,and include the date:you expec:t to ,,,.L.JYES ~ NO meet Ibis condition. · .. i,•, IMPORTANT: Site contr6tis .re uired1 before:We•can'be In wrltin. ,the contract. This project will complete.conceptual design only. Actual construction and site control will occur at a later sta e. GOVERNOR EXECUTIVE ORDER 21-02 (EO 21-02) CULTURAL & HISTORICAL RESOURCES REVIEW (OR SECTION 106) 2.4 Does your project involve.,l~iid acquisition, ground, disturbance, or coqstruction or rehabilitation of a building over 50 years old?' .·,, , · , -, ·12?) :Land Acquisition If YES and your project incJCides only state and'.l1ica)funds, you wiW1Jeed to go through the EO 21-02 review process: · · .· · ·· , t8J Ground Disturbance If NO,,please explain. • .... , ,,,, 2.4a Does yourproject incluc.le fe\deral funds? 0-YE!! t8l NO D Building over 50 If YES; you will' need to gg,filrough the Sebticih 106 review process, 'fears Old IMPORTANT: If.Eb 21·02"(or Section 106)applles to your project,you will need to completetliisreviewbefgrewe ca)l execute'thecontract.1' ·. 1 The EO 21-02 requires recipients of state funds to consult with interested parties, i:e., Department of Archaeology and Historic Preservation, and Indian Tribes, prior to starting project construction. If your project funding includes federal funds, Section 106 (National Historic Preservation Act) will be required, which supersedes the EO 21-02 review. These consultations should take place as early as possible in order to avoid delays in starting your project. If you have questions regarding the cultural and historic resources process, please contact your project manager. LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) CERTIFICATION 2.5 Does your project include new construction orr~novation of a building,orfacility? 1 '··□ YES [gJ NO f---cc=---------,.--=~--~-c------==--~---,....,=-~-=~---,,.--"--·~ lfY.ES, indi_cate if you .entered the LEED certification process with the•g6al of your facility .obtaining the silver standard.. · IMPORTANT: As part of your contracting· process, you are required to complete a LEED Certification Declaration form. 2 · ' ·· , PREVAILING WAGE 2.6 If your project includes newrconstruction or renovation, do you understand and acknowledge, that you are.required to pay state prevailing wages for al.I construction. □YES related Work as,of April 2,·2020 ' ' ' SCOPE OF WORK Describe all the activities and deliverables needed to accomplish ftiis.,project. ' 2.7 IMPORTANT: Provide a description ofthe projectalong with the estimated start and, end date. Your Scope o Work 'must corresoond ·with vour annlication or member renuestand will become cart ofvour·contract. This project will develop conceptual design documents to 100% completion and will perform early permitting coordination for the Marysville Trail Connector project. The design will include a basemap showing the proposed alignment of the Trail, extending south from SR 528/ 64th ST NE in Marysville, to its terminus near 20th ST NE in Lake Stevens. Deliverables will also include a cost estimate, design report, and a list of permits required for construction. In addition, information will be compiled for use in right-of-way acquisition to be performed in subsequent design phases. The estimated start date for the project is November 9, 2021. The estimated end date for the project is November 8, 2023. 2 LEED is a certification program run by the U.S. Green Building Council. In 2005 the Washington State Legislature passed a law requiring all capital projects grant recipients to comply with the LEED standards (RCW 39.35D). The goal is for major construction or renovation projects receiving state funds to be built to the LEED silver standard where "practicable." Projects that fall under certain facility types and projects demonstrating that it would not "be practicable" to meet the LEED silver standard may qualify for a LEED exemption. Please refer to the attached LEED Certification Declaration form for more details. If you have questions regarding the LEED process, please contact your project manager. PROJECT COSTS 2.8 On.ly.cornplete the ProjecfGo~ts table below ifyour budgetis finalized. A list of eligible and ineligible costs is attached at the end of this sui:vey. IMPORTANT: Your Total f>}ojecfCosts must'i!gual your Total Funding lin Question 2,9. The cost categories· • ml!sfcorrespond with the.\ictivities listed on•your Scope oi' Work. The Project Cost table will become part ofyour:i:ontrat:t. Please note that this is a reimbursement grant; only costs incurred .after July 1, 20~6, wm be.reimbursed. · · · IM.PORTANT: A finalized:budget is :required• before we can begin writing the coritrat:i. IMPORTANT: Internal proJ13ctmanagement is NO:r an eligible cost for reimbursernimt. Cost Categ,ory Amount .. Site Acquisition Architecture and Engineering 504700 Construction Construction Management Capitalized Equipment Other: TOTAL PftqJ_JECT COSTS (mu~t match 2,8 Total Project ·-. w. . $50.4•700 '\~ . Funding) .,· • ·: • ... -.-.-;;,-" --· PROJECT FUNDING 2.9 Comple\e the table l:ielm,v,djsting the ?mounts and .funding sources fof11his project. State the status of yoyrfundi~g sources.<asfollowS; , >+-' -$"·--·.:L. .:·.,./" •· Committed: funds.areic:6nsidered comrnlttlld if a formal notice.of approval forlhe funds'.is 'in place fromthe funding source. Loc~l'Revenue must be i_n'~n.approved budgeter be appropriated IJy. your council or ·· ' ; cornmission·to be,consideredcommitted. Al!ach docurnenfationisuch,as copies·of.awatcftietters, council ,, ,appropriations, etc, . . · . . ... . • ,_•In-Hand: funds are considered in-hand'Jftyo1Thave.already rece\ved!he funds . . : -·. . . .. ' ----:.,,,,: IMPORTANT:Your ,:ot~J'f>roject Funding ll'l_Llstequal your Totaltf>roject Costs in Qiiestion 2.8."fhe Project • Funding table will becom,. part,of your contract. You are required to have full fundl11'g Joryour project lly either l)aying the funds'Jp~hand or by showfpg that the funds are.committed. ·',!· , ' . ,·; . . ... •"0 IMPORTANT: All projectfuhdlng is requlred:'lleifore we can lleg.il'l'~riting the contract: CONTINGENCIES 2.10 Are.there coritirigencies thatcould change your answers fo any of the questions 'above? lfso, tPlease briefly .axe.lain. For examcle: .Proiect. descrintiori site control .scoce.ofwork Jinancino, .etc. -.. • •· .. · The design schedule could slide due to unexpected issues. PROJECTIONS 3.0 Please estimate how muctr6f your award yo~.pJanJo request during the upcoming quarters. This information is useq:for,l)rogram budgetliJg 0purJJoses only arid?is not binding. " : :,' · , ~~;it :jf:r ;Jr}~:Jf:~': :-<;~!ir-, Fiscal Year 2021 October 1 • December 31, 2020 Total Fiscal Year 2022 Jul 1 • Se !ember 30, 2021 0 72100 72100 72100 Total 216300 Fiscal Year 2023 Jul 1 • Se !ember 30, 2022 72100 October 1 • December 31, 2022 72100 72100 Total 288400 GRANTEE CERTIFICATION The Grantee certifies that: ■ The information and financial data provided in th is document are true and correct to the best of their belief and knowledge and it is understood that Commerce staff may independently verify information , and that the discovery of incomplete, false , and/or misleading informati on is grounds for withholding awarded funds or termination of grant contract; ■ Records supporting the information provided in this document are on file and will be made available by the Grantee upon request; ■ There are no outstanding liens against th is project; ■ There is currently no litigation in existence seeking to enjoin the commencement or completion of the above-described project ; and ■ The Grantee intends to enter into a gr ant contract with the Department of Commerce , provided that the terms and co nditions for a Department of Commerce grant are satisfactory to both parties. Signed: Name : Title: Phone Number: Date: Eligible Costs Capital Budget funds may generally be used to pay for the following project expenses incurred as far back as July 1, 2016: • design, architectural, and engineering work; • building permits/fees; • archeological/historical review; • construction labor and materials; • demolition/site preparation; • capitalized equipment; • information technology infrastructure (cables and wiring); • construction management and observation (from external sources only)*; • initial furnishings**; • landscaping; • real property when purchased specifically for the project, and associated costs.*** Ineligible Costs The following costs are not eligible for reimbursement under this program: • internal administrative activities and staffing costs; • mortgage or loan payments; • project management (from any source)****; • fundraising activities; • feasibility studies; • computers or office equipment; • rolling stock (such as vehicles); • lease payments for rental of equipment or facilities; • any maintenance or operating costs; • property leases (including long- term leases) • the moving of equipment, furniture, etc., between facilities. * Construction management and observation is on-site management and/or supervision of the work site and workers thereon. This is an eligible project cost. Construction management does not include work typically performed by off-site consultants or consultant organizations, grant writers, project managers, or employees of the grantee, unless the employee is hired solely and specifically to perform on-site construction management as defined above and in accordance with the Office of Financial Management's 2017-2027 Capital Budget Instructions, Chapters 1.5 and 4.2. •• Furnishings and equipment are considered eligible project costs as long as the average useful life of the item purchased is 13 years or more. "' Costs directly associated with property acquisition include appraisal fees, title opinions, surveying fees, real estate fees, title transfer taxes, easements of record, and legal expenses. "'"'"'"' In no way shall funds be used to supplant or subsidize operating costs such as ordinary maintenance or administrative staff expenses Note: Please do not include operating costs In your project scope and budget.